August 30, 2017 BOE Regular Meeting Minutes – Approved

Central Valley School District Board of Education – Regular Meeting
August 30, 2017     7:00 p.m.
APPROVED

The Board of Education’s regular meeting was called to order by President Kelly Rowland at 7:00 p.m. in the LGI room at Central Valley Academy.  The Pledge of Allegiance was recited by all those present.

ATTENDANCE

Members Present

Kelly Rowland, Pres., Kristen Rich, Vice Pres., Travis Costin, Matt Darrow, Daniel LaLonde, Jane North, Fred Schell

Members Absent

None

Staff Present  (those signing in)

Richard J. Hughes, Supt., Fran LaPaglia, Deb Van Slyke, Lisa Hoffman, Ken Long, Dick Keeler, Jim Humphrey, Melissa Hoskey, Michele Pilla, Jeremy Rich, Susan Earl, Garrett Olds, Brittani Canipe, Conrad Phillips, Tammy Morgan

Guests Present  (those signing in)

Bonnie Coffin, Kevin Joyce, Stacey Lally, Josh Watkins, Becky Dean, Jim King, King & King, Scott Bulriss, Campus, Joe Nolan, Campus,  Maggie Wesolowski, Donna Thompson

AGENDA CHANGES

Consent Agenda

D (a)       Instructional Appointments – Four-Year Probationary:

Janice Clerke – Special Education – Effective 9/1/17

D (b)       Non-Instructional Appointment – Six-Month Probationary:

Paige McGraw – Food Service Helper – No Longer Conditional

D (c)       Substitute Appointments:

Tammara Bouton – Substitute Food Service Helper – No Longer Conditional

D (d)       Mentor Appointments:

Listed respectively as: Mentee, Mentor, Area

Janice Clerke, Karen Casler, Special Education
Kelly Archer, Kate Sadekoski, Special Education – Half-Year
Ann Marie Horan, Jody Balash, ELA Teacher – Half-Year

D (f)       Extracurricular Appointments 2017-2018:

Newspaper – MS / HS, Ann Marie Horan (MS only)

ADMINISTRATIVE REPORTS AND RECOMMENDATIONS

Superintendent’s Report

NYS 2016-2017 Exam Results – Dr. Hughes reported improved results on the district’s NYS exams from 2016-2017.  The teachers and administrators were commended for their dedication to our students.  Dr. Hughes stated that the changes and tweaks made to the district’s curriculum are showing great and historic gains.

Campus Construction – Capital Project Update – The Board received copies of a project report from Campus CMG, dated 8/4/17.  Representatives from Campus and King & King were in attendance to provide a status update and a brief overview for each building, including athletic fields.  Discussion took place regarding sod versus seed and Jim King explained the growing seasons required for both options.  After further discussion, Mr. King indicated that he does not recommend that the district move forward with sod.

Special thanks were extended to the CVCSD Maintenance Department for their work and help throughout the summer.

(Copy of report on file in District Clerk’s files.)

Administrative Reports

SchoolTool Update – Mrs. Van Slyke provided a PowerPoint presentation on Schooltool including the implementation of a Medical Module, Student Portal for grades 5-12, and Mobile App for access to the student/parent portal.

Fall Sports / Field Usage – Mr. Olds reported that fall sports have started and schedules are now available on the district website or through at www.s3tvl.org.  Mr. Olds indicated that he would like to see the district use sod for the field as well as a new scoreboard for football to match the new facilities.  The cost of a new scoreboard was estimated to be $150,000.  Track teams will hold their practices in the district but will compete in away meets as the track is not regulation.

Title I Update – Mrs. LaPaglia reported that the grant involves the Barringer, Fisher, and Jarvis buildings.  The guidelines and goals of the program were reviewed, some of which include parent involvement and collaboration with the community.  Information will be put on the district’s website seeking volunteers to serve on each building’s parent involvement committee.  Mrs. LaPaglia reported that she hopes to have the grant submitted by the end of September.

Back to School Updates – Mrs. Pilla, Mr. Rich, Mrs. Hoskey, and Mr. Keeler provided updates on back to school preparations and events in their buildings.

Business Official’s Report

Taxes – Mr. Long provided tax information for each of the district’s townships for 2017-2018 and explained the assessments and equalization rates.  The Board will consider formal approval of the tax warrants under New Business on this evening’s agenda.

Transportation – The district plans to extend their contracts with Birnie Bus for home to school transportation and extracurricular runs.  The Board will consider formal approval of the contract extensions for 2017-2018 under New Business on this evening’s agenda.

Food Service – Mr. Long reported that additional food service staff will be added to improve flow during the breakfast and lunch periods.  This will help in spending down money in the cafeteria fund.

(Copy of report and information on file in District Clerk’s files.)

BOARD DISCUSSION

OMH-SBI – The first General Membership meeting will take place on 9/16/17.  Board members are asked to contact the District Clerk if they are interested in attending.  The registration deadline is 9/8/17.

BOE Subcommittee Volunteers – The Board received copies of the current list of subcommittee volunteers.  The deadline for volunteers is 9/1/17.  Committee members will be contacted via email when the initial meetings have been set.  The Policy Committee will be the first to meet.

District Goals – The Board received copies of the proposed district goals as submitted by the administrative team.  The Board will consider formal adoption of these goals under New Business on this evening’s agenda.  The Board thanked the administrative team for their efforts in helping to develop these goals.

(Copy of information on file in District Clerk’s files.)

PUBLIC OPEN FORUM

Becky Dean asked if there was a Board policy that calls for parents to be notified before dismissal if a child has sustained a head injury during the school day. She also stated that she feels our boys deserve sod field and that they should be able to play as soon as possible.

Stacey Lally asked about the Jarvis lunch periods and if there was room for the entire class lunch to be held during the same period.  Mrs. Hoskey reported that the largest group is 181 students. There will be room for the entire class, but it will be loud.  Mrs. Hoskey and Mr. Carey will help to supervise.

A question was raised about Chromebooks.  Mrs. Hoskey reported that there was more damage than anticipated at the middle school level.  As a result a bank of books is available in the classrooms for use when the teacher calls for it.

ITEMS REMOVED FROM CONSENT AGENDA FOR INDIVIDUAL CONSIDERATION

There were no items removed from the consent agenda for individual consideration.

CONSENT AGENDA

Approval of Minutes

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. North, seconded by Mr. LaLonde, the Board approved the minutes of the following meetings.  Motion carried 7-0.

Regular Meeting – 8/9/17
Special Meeting – Work Session – 8/15/17

Approval of Arrangement of Services – CSE/CPSE/504 Accommodation Plan Meetings

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. North, seconded by Mr. LaLonde, the Board approved the arrangement of services of the following CSE/CPSE/504 Accommodation Plan Meetings.  Motion carried 7-0.

August 4, 2017
August 11, 2017

(Copy of minutes on file in District Clerk’s files.)

Acceptance of Resignation

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. North, seconded by Mr. LaLonde, the Board accepted the following resignation.  Motion carried 7-0.

Adam Waldo, Building Cleaner, Effective 8/10/17

(Copy of resignation on file in District Clerk’s files.)

Approval of Personnel Appointments

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. North, seconded by Mr. LaLonde, the Board approved the following personnel appointments.  Motion carried 7-0.

Instructional Appointments – Four-Year Probationary:

Alex Prue, Physical Education Teacher, Effective 9/1/17
Brian Van Vechten, Social Worker, Effective 9/1/17
Janice Clerke, Special Education, Effective 9/1/17

Non-Instructional Appointments – Six-Month Probationary:

Cleo Adams, Food Service Helper – 5 hrs/day, Effective 9/5/17
Robin Collins, Food Service Helper – 5 hrs/day, Effective 9/5/17
Nicole Markwardt, Food Service Helper – 5 hrs/day, Effective 9/5/17
Paige McGraw, Food Service Helper – 5 hrs/day, Effective 9/5/17

Substitute Appointments:

Joyce Fitch, Substitute Bus Driver, Effective Immediately
Joyce Fitch, Substitute Bus Monitor, Effective Immediately
Tammara Bouton, Substitute Food Service Helper, Effective 9/5/17

Mentor Appointments – 2017-2018:

Listed respectfully as Mentee, Mentor, Area
Alex Prue, Todd Hoffman, Physical Education
Brian Van Vechten, Jeff Aulisi, Social Worker
Janice Clerke, Karen Casler, Special Education
Kelly Archer, Kate Sadekoski, Special Education – Half-Year
Ann Marie Horan, Jody Balash, ELA – Half-Year

Coaching Appointment – Fall 2017-2018:

Boys Modified Cross-Country, Adam Rosenbarker
Modified Field Hockey, Anthony Bonvino

Extracurricular Appointments 2017-2018:

Detention Officer – MS, Ryan Lundquist
Intramurals – Girls – MS, Lisa Upson
Lego Robotics Club – MS (Co), Rachel Mucurio
Lego Robotics Club – MS (Co), Laurie Scharett
Newspaper – MS, Ann Marie Horan
Patrol Club – MS, Michael Arcuri

OLD BUSINESS

Mr. Darrow asked when the Board would be approving alternates for the project.  Several items were mentioned, including the culvert, sod, and scoreboard.  Mr. LaLonde noted that we are at the beginning of the project and there will most likely be items that come up that are not yet known.  Dr. Hughes noted that Campus CMG will be asked to attend the next meeting to discuss this process.

NEW BUSINESS

Approval of Adoption of Exit Interview Document

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Schell, seconded by Mr. Darrow, the Board adopted the Exit Interview Document as revised at the Board’s 8/9/17 regular meeting.  This process will be handled by Mrs. LaPaglia as Director of Human Resources.

(Copy of document on file in District Clerk’s files.)

Approval of Tax Warrants

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. LaLonde, seconded by Mr. Darrow, the Board approved the 2017-2018 tax warrants for the Towns of Columbia, Frankfort, German Flatts, Herkimer, Litchfield, Little Falls, and Schuyler.  Motion carried 7-0.

(Copy of warrants on file in District Clerk’s files.)

Approval of Memorandum of Agreement with IMUT – LPN

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. North, seconded by Mrs. Rich, the Board approved a Memorandum of Agreement with IMUT to establish the position of Licensed Practical Nurse.  Motion carried 7-0.

(Copy of MOA on file in District Clerk’s files.)

Approval of Six-Month Probationary Appointment

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Schell, seconded by Mr. Darrow, the Board approved the following six-month probationary appointment.  Motion carried 7-0.

Brandy Cacciatore, Licensed Practical Nurse, Effective 9/1/17

Approval of Memorandum of Agreement with IMUT – Teachers on Special Assignment

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. LaLonde, seconded by Mrs. North, the Board approved a Memorandum of Agreement with IMUT for the following Teachers on Special Assignment (TOSA).  Motion carried 7-0.

Frank McGrath, Instructional Technology Coordinator, Effective 7/1/17 – 6/30/18
Garrett Olds, Sports and Eligibility Coordinator, Effective 7/1/17 – 6/30/18

(Copy of MOA on file in District Clerk’s files.)

Approval of Memorandum of Agreement with IMUT – Change in Title / Duties

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Darrow, seconded by Mrs. North, the Board approved a Memorandum of Agreement with IMUT for the following change in title / duties.  Motion carried 7-0.

Lynne Licari – Change to School Psychologist / CSE Chair, Eff. 2/16/17 – 6/30/17

(Copy of MOA on file in District Clerk’s files.)

Approval of Extension of Contracts with Birnie Bus – 2017-2018

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Schell, seconded by Mrs. Rich, the Board approved the extension of contracts with Birnie Bus to continue providing home to school transportation and extracurricular routes for the 2017-2018 school year.  Motion carried 6-0-1.  In favor:  K. Rowland, T. Costin, D. LaLonde, J. North, K. Rich, F. Schell.  Opposed: None.  Abstained:  M. Darrow.

Approval of Policies

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. North, seconded by Mr. LaLonde, the Board approved the following policies.  Motion carried 7-0.

Tobacco, Nicotine and E-Cigarette Use Prohibited
District-Wide Safety Plans and Building-Level Emergency Response Plans
Fire and Emergency Drills and Bus Emergency Drills

(Copy of policies on file in District Clerk’s files.)

Acceptance of Donation

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Schell, seconded by Mr. Darrow, the Board accepted the following donation from the Amazing Gracie’s Gift Foundation.  Motion carried 7-0.

$100 Gift Card and Books to each Second Grade Classroom

Adoption of District Goals

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Schell, seconded by Mr. LaLonde, the Board adopted the District Goals as submitted and finalized by the administrative team.  Motion carried 7-0.

(Copy of goals on file in District Clerk’s files.)

EXECUTIVE SESSION

On a motion made by Mrs. North, seconded by Mr. LaLonde at 8:51 p.m., the Board entered into an Executive Session at 9:00 p.m. for the purpose of discussing the following.  Motion carried 7-0.  Also present for a portion of the Board’s Executive Session were Attorney Donald Budmen and Dr. Richard J. Hughes (left at 9:15 p.m.).

• Discussions regarding proposed, pending or current litigation;
• Collective negotiations pursuant to Article 14 of the Civil Service Law;
• Medical, financial, credit or employment history of any particular person or corporation, or matters leading to the appointment employment, promotion, demotion, discipline, suspension, dismissal or removal of any particular person or corporation.

The Board was called out of their Executive Session at 10:02 p.m. by President Rowland.

ADJOURNMENT

On a motion made by Mrs. Rich, seconded by Mrs. North, the Board adjourned their regular meeting at 10:03 p.m.  Motion carried 7-0.

Marsha Griffith
District Clerk, Board of Education