August 9, 2017 BOE regular meeting minutes – Approved

Central Valley School District Board of Education – Regular Meeting Minutes
August 9, 2017   7:05 p.m.
APPROVED

The Board of Education’s regular meeting was called to order by President Kelly Rowland at 6:00 p.m. in the LGI room at Central Valley Academy.

EXECUTIVE SESSION

On a motion made by Mr. LaLonde, seconded by Mr. Darrow, the Board entered into an Executive Session at 6:01 p.m. in the High School Office Conference Room, for the purpose of discussing the following. Motion carried 7-0.

  • Collective negotiations pursuant to Article 14 of the Civil Service Law;
  • Medical, financial, credit or employment history of any particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of any particular person or corporation.

Attorney Donald Budmen was also present for the Board’s Executive Session.

The Board was called out of their Executive Session at 7:01 p.m. by President Rowland and returned to the LGI for the public portion of the meeting at 7:05 p.m. The Pledge of Allegiance was recited by all those present.

ATTENDANCE

Members Present

Kelly Rowland, Pres. None
Kristen Rich, Vice Pres.
Travis Costin
Matt Darrow
Daniel LaLonde
Jane North
Fred Schell

Members Absent

None

Staff Present (those signing in)

Richard J. Hughes, Supt., Fran LaPaglia, Deb Van Slyke, Lisa Hoffman, Dick Keeler, Jim Humphrey, Melissa Hoskey, Susan Earl, Garrett Olds, Tara Raux, Andrea Donahue, Brittani Canipe, Devon Rappa

Guests Present (those signing in)

Vicky LynchJosh WatkinsMaggie WesolowskiTricia Zink

AGENDA CHANGES

There were no agenda changes requested.

SECOND EXECUTIVE SESSION

Mrs. Rowland announced the need for the Board to meet in a second Executive Session. On a motion made by Mr. Darrow, seconded by Mr. Costin, the Board entered into a second Executive Session in the High School Office Conference Room at 7:07 p.m. for the purpose of discussing the following. Motion carried 7-0.

  • Collective negotiations pursuant to Article 14 of the Civil Service Law;
  • Medical, financial, credit or employment history of any particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of any particular person or corporation.

Also present for the Board’s second Executive Session were Superintendent Hughes, Mrs. LaPaglia, and Attorney Budmen. The Board was called out of their second Executive Session at 7:39 p.m. and returned to the LGI for the public portion of the meeting.

ADMINISTRATIVE REPORTS AND RECOMMENDATIONS

Superintendent’s Report

Capital Project Update – Dr. Hughes provided an update on the status of the Capital Project. All buildings are on target to open in September. The roofing is complete at Fisher and half-way complete at Barringer. A report from Campus Construction Management will be available to the Board at their next regular meeting.

NYSSBA Annual Convention – The NYSSBA Annual Convention will take place in Lake Placid on October 12-14, 2017. Board members will contact the District Clerk if they are interested in attending.

(Copy of information on file in District Clerk’s files.)

Administrative Reports

Mrs. LaPaglia provided an update on the status of hiring/staffing. As of this time, we will have 18 new staff members starting in September. Mrs. LaPaglia reported that the PreK Grant is now complete and Title I is now being worked on.

Business Official’s Report

Mr. Long provided a report on the refinancing of a former Mohawk bond, the Remington Tax Certiorari, and the closing on the Bond Anticipation Note as approved by the Board at their 6/14/17 meeting. The necessary resolutions for these items will be considered under New Business on this evening’s agenda.

Mr. Long explained several options available to the district for athletic training services through Slocum Dickson Medical Group. After further discussion, the Board agreed to consider formal approval of services under New Business on this evening’s agenda.

(Copy of report on file in District Clerk’s files.)

BOARD DISCUSSION

Exit Interviews

Mrs. Rowland explained that the intent of the exit interviews is to provide the district valuable feedback to enhance the overall working environment and ensure that the district is maintaining the mission of the district.

A subcommittee of the Board met to review the existing document and presented proposed revisions to the Board for their consideration. Discussion took place regarding the proposed revisions as well as the proposed procedures for administering the exit interviews. Mrs. Rowland will compile the Board’s input and submit the final draft to the Board for their review at their next regular meeting.

(Copy of proposed revisions on file in District Clerk’s files.)

BOE Subcommittee Volunteers

Notices have been placed on the District’s website and Facebook to alert residents of the Board’s request for volunteers to serve on the various Board subcommittees. The deadline for submitting interest is September 1, 2017. Once the final lists have been established, volunteers will receive an email informing them of the meeting date/time.

District Goals

The Board discussed the need for the District’s goals to be set. Discussion took place regarding existing goals and proposals going forward. Board members offered several suggestions for areas of focus including PE minutes, recess, character development, interaction/socialization, home habits, parent involvement and expectations, increasing attendance/support at school events, increasing community involvement and enrollment.

Dr. Hughes noted that some of these areas are already included in the District’s Strategic Plan. Mr. Schell indicated that he would like to receive input from the administrators in order to make an educated decision before setting the final goals.

After further discussion, it was agreed that the Board members will email two or more areas of focus to Mrs. Rowland to compile prior to the Board’s next meeting. Mrs. Rowland suggested looking at what other districts are doing, as well as reviewing the NYSSBA website for ideas. The goals are to be in place by September 1, 2017.

School Updates

Mrs. Rowland referred to a parent email received pertaining to Open house. Mrs. LaPaglia reported that Mrs. Pilla plans on having an Open House/Orientation for new students prior to the opening of school. Placement letters will be sent home to parents on or around the third week in August. Orientation at Jarvis was held last night and went well.

PUBLIC OPEN FORUM

Vicky Lynch was present on behalf of Coach Cole, coaching staff, CVA Football Parent Boosters, football players and their parents, to request permission for the three home varsity football games to be played on the field at CVA instead of Tolpa Field in Mohawk. She provided the Board with a list of concerns and suggestions with regard to the upcoming football season.

Discussion took place regarding the construction schedule as pertains to the athletic fields and fall sports. Dr. Hughes will discuss these concerns with the contractors and report back to the Board.

(Copy of information on file in District Clerk’s files.)

Tricia Zink asked about the status of providing information to parents of students entering a co-integrated classroom. Dr. Hughes reported that the principals will be taking care of this as part of their orientation.

Tara Raux referred to the new exit interview process/document discussed this evening and asked what would happen to the documents previously filled out. If the person has retired or left the district, they may not be aware of the opportunity for a face to face interview. The Board agreed that Mrs. LaPaglia would compile any documents previously submitted by past employees and notify them prior to 8/31/17 of this opportunity.

ITEMS REMOVED FROM CONSENT AGENDA FOR INDIVIDUAL CONSIDERATION

There were no items removed from the consent agenda for individual consideration.

CONSENT AGENDA

Approval of Minutes

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. LaLonde, seconded by Mr. Schell, the Board approved the minutes of the following meetings. Motion carried 7-0.

Reorganization & Regular Meeting – 7/5/17
Special Meeting – 7/24/17

Approval of Arrangement of Services – CSE/CPSE/504 Accommodation Plan Meetings

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. LaLonde, seconded by Mr. Schell, the Board approved the arrangement of services of the following CSE/CPSE/504 Accommodation Plan Meetings. Motion carried 7-0.

July 5, 2017
July 12, 2017
July 24, 2017

(Copy of minutes on file in District Clerk’s files.)

Approval of Unpaid Leave of Absence Request

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. LaLonde, seconded by Mr. Schell, the Board approved the following request for an unpaid leave of absence. Motion carried 7-0.

Diane Ingraham, Teacher Aide, Effective Approx. 9/1/17 – 2/28/18

Approval of Personnel Appointments

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. LaLonde, seconded by Mr. Schell, the Board approved the following personnel appointments. Motion carried 7-0.

Instructional Appointment – Three-Year Probationary:

Dawn Cooley, ENL, Effective 9/1/17

Instructional Appointments – Four-Year Probationary:

Jenna Hathaway, Elementary Education, Effective 9/1/17
Cassie Latella, Elementary Education, Effective 9/1/17
Samantha Long, Elementary Education, Effective 9/1/17
Chelsey Mitchell, Elementary Education, Effective 9/1/17
Kaitlin Tibbitts, Elementary Education, Effective 9/1/17
William Holland, Physical Education, Effective 9/1/17
Daniel Welch, Physical Education, Effective 9/1/17
Matthew Babula, School Counselor, Effective 9/1/17
Adam Rosenbarker, Science 7-12, Effective 9/1/17
Christopher Johnson, Social Studies 7-12, Effective 9/1/17
Maria Madden, Spanish, Effective 9/1/17

Non-Instructional Appointments – Six-Month Probationary:

Adam Waldo, Custodian, Effective Immediately
Candice Rodgers, Bus Monitor – Conditional, Effective Immediately
Kristara Bly, Office Assistant II, Effective 8/28/17
Lori Schulze, Head Cook, Effective 9/5/17
Christy Dixon, Food Service Helper – 5 hrs/day, Effective 9/5/17
Jennifer Fresco, Food Service Helper – 5 hrs/day, Effective 9/5/17
Dale Williams, Food Service Helper – 5.75 hrs/day, Effective 9/5/17

Substitute Appointment:

Spencer Raymo, Substitute Bus Driver – Conditional, Effective Immediately

Coordinator Appointment:

Lyn Cipriano, Mentoring Coordinator, Effective 9/1/17 – 6/30/18

Mentor Appointments – 2017-2018:

Jenna Hathaway (mentee)/Lori Barr (mentor), Elementary Education
Cassie Latella (mentee)/Lou Ann Roberts (mentor), Elementary Education
Samantha Long (mentee)/Candace Darling (mentor), Elementary Education
Chelsey Mitchell (mentee)/Sheila Emrich (mentor), Elementary Education
Rachael Shepardson (mentee)/Mary Thorp (mentor), Elementary Education
Kaitlin Tibbitts (mentee)/Shelley Day (mentor), Elementary Education
Dawn Cooley (mentee)/Martha Higgins (mentor), ENL
William Holland (mentee)/Jody Balash (mentor), Physical Education
Daniel Welch (mentee)/Jonna Costin (mentor), Physical Education
Matthew Babula (mentee)/Shannon Buttacaroli (mentor), School Counselor
Adam Rosenbarker (mentee)/Amy Billings (mentor), Science 7-12
Christopher Johnson (mentee)/Patricia Murray (mentor), Social Studies 7-12
Leanne Byard (mentee)/Kathryn Hitchcock (mentor), Special Education
Erika Reff (mentee)/Jacklyn Waseleski (mentor), Special Education
Maria Madden (mentee)/Michael Arcuri (mentor), Spanish

Fall 2017 Coaching Appointment:

JV Field Hockey Sirena Smith

Extracurricular Appointments 2017-2018:

Art Club – MS—J. Jenkins
Art Club – HS—C. Korba
Art Club – Barringer—N. Cooney
Book Club – HS—S. Inzer
Bookstore – HS (Co)—S. Seamon, L. Slaughter
Breakfast Monitors – MS—W. Holland, J. Kearney, L. Burney
Breakfast Monitors – HS—D.Hoaglander, K. Macisco, D. Wolfanger
Bridge Building Program – MS—N. McCraith
Class Advisor (Freshman) 2 – HS—S. Darrow, D. Forte
Class Advisor (Sophomore) 2 – HS—L. Alexander, J. Costin
Class Advisor (Junior) 2 – HS—E.Burney, L. Slaughter
Class Advisor (Senior) 2 – HS—S. Forte, K. Macisco
Culinary Club – MS—J. Bowman
Detention Officer – HS—D. English
Drama Club Advisor – ES (Co)—M. Thorp, C. Campbell
Drama Club Advisor – MS—A. Reece
Drama Club Advisor – HS—M. Bunce
Ecology Club Advisor – HS—K. Harwick
Green Team—W. Holland
Honor Society – MS—S. Buttacaroli
Honor Society – HS (Co)—S. Seamon, A. Donahue
Interact Club—J. Tofani
Intramurals – Boys – Barringer—J. Slentz
Intramurals – Girls – Barringer—L. Connarton
Intramurals – Boys – MS—W. Holland
Jazz Band – MS—A. Casale
Jazz Band – HS—M. Fenton
Key Club – HS (Co)—S. McCarthy, L. Slaughter
Language Club – MS—K. White
Language Club – HS—A. Donahue
Lego Robotics Tournament—M. Hoskey
Marching Band/Pep Band Dir. – HS—M. Fenton
Marching Band/Pep Band Asst. – HS—E. Kiehl
Math Club – HS—R. Kuty
Mock Trial – HS—S. Seamon
Musical Production Director – HS—M. Bunce
Musical Production Asst. Dir. – HS—S. McHale
NJROTC – HS D.Beyer
Outdoor Adventure Club – HS—C. Jones
Prevention/Drug Quiz Advisor – MS—D.Thomas
Select Choir – MS—L. Burney (5/6), A. Reece (7/8)
Select Choir – HS—M. Bunce
Ski & Snowboard Club – MS (Co)—A.Carey
Ski Club – HS—J. Costin, S. Inzer
Speech & Debate Club – HS—K. Guidi
Student Council – MS—M. Arcuri
Student Council – HS (2)—J. Cole, W. Obernesser
Technology Club—E. Huxley
Traffic Monitor – Barringer—H. Henzel, J. Spatto
Writing Club – HS—A. Billings
Yearbook – Barringer—J. Slentz
Yearbook – Fisher (Co)—L. LiBritz, J. Waseleski
Yearbook – MS (Co)—J. DeRocco
Yearbook – HS (2)—E. Burney, W. Laurion

Curr. Chair – ELA PreK-12—L. Cipriano, C. Phillips
Curr. Chair – Fine Arts PreK-12—M. Bunce
Curr. Chair – Guidance PreK-12—S. Darrow
Curr. Chair – Language—D.Pett
Curr. Chair – Library Coor. PreK-12—S. Inzer
Curr. Chair – Mathematics PreK-12—J. Bowman
Curr.Chair – PhysEd/Health PreK-12—J. Costin
Curr. Chair – Science PreK-12—J. Lutke
Curr. Chair – Social Studies PreK-12—C. Ruff
Curr. Chair – Special Ed PreK-12—K. Macisco

Dept. Chair – Art—N. Cooney
Dept. Chair – English (5-8)—C. Bunce
Dept. Chair – English (9-12)—S. Forte
Dept. Chair – Guidance—M. DelConte
Dept. Chair – Language —A. Donahue
Dept. Chair – Mathematics (5-8)—J. Bowman
Dept. Chair – Mathematics (9-12)—R. Kuty
Dept. Chair – OccEd/Tech/FCS/Bus.—S. Seamon
Dept. Chair – PE/Health Dept. Chair—J. Connors
Dept. Chair – Science (5-8)—M. Arcuri
Dept. Chair – Science (9-12)—K. Benson
Dept. Chair – Social Studies (5-8)—J. Kearney
Dept. Chair – Social Studies (9-12)—R. Upson
Dept. Chair – Special Ed (9-12)—L. Slaughter

Grade Level K Chair—K. Chard
Grade Level 2 Chair—J.Ball
Grade Level 3 Chair—L. Gallagher
Grade Level 4 Chair—B. Canipe
Grade Level 5 Chair—P. Murray
Grade Level 6 Chair—C. Bunce
Grade Level 7 Chair—J. Tofani
Grade Level 8 Chair J. Kearney

DASA Coordinators (Additional):

Jarvis—Matthew Babula
CVA—Alina Horner
Barringer—Jennifer Mueller

OLD BUSINESS

Approval of Change in Vote Date for Proposed Sale of Remington Building

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. North, seconded by Mr. Schell, the Board approved a change in the vote date for the proposed sale of the Remington Building from October 11, 2017, to November 14, 2017. Motion carried 7-0.

Mr. LaLonde noted that District Superintendent Sandra Sherwood will be in attendance at the Board’s September 27, 2017 meeting to answer any questions regarding the vote. A question was raised about possible options if the vote does not pass so that the community would be aware. Due to the various scenarios that could take place, the District is not able to provide this information. However, the District is working with BOCES to prepare information for the website explaining why the building is for sale.

NEW BUSINESS

Approval of Resolution – Tax Certiorari Proceeding

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Darrow, seconded by Mrs. North, the Board approved a resolution as pertains to the Tax Certiorari proceeding in the matter of Remington Arms Company, Inc. v. Town of German Flatts. Motion carried 7-0.

(Copy of resolution on file in District Clerk’s files.)

Approval of Refunding Bond Resolution

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. LaLonde, seconded by Mrs. North, the Board approved a resolution as pertains to the refunding bond. Motion carried 7-0.

(Copy of resolution on file in District Clerk’s files.)

Approval of Participation in Athletic Training Services

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Darrow, seconded by Mr. Schell, the Board approved participation in Athletic Training Services through Slocum Dickson Medical Group as follows. Motion carried 7-0.

The district will pay SDMG a $1,000 retainer which also provides on-site visitation by SDMC trainer(s) for student injury screening.

(Copy of participation agreement on file in Business Office files.)

Approval of Independent Contractor Employment Agreement

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. LaLonde, seconded by Mrs. North, the Board approved an employment agreement with the following independent contractor. Motion carried 7-0.

Sally Claycomb Townsend, Consultation/Supervision, Effective 7/1/17 – 6/30/18

(Copy of agreement on file in District Clerk’s files.)

Approval of Overnight Field Trip Request – Middle School

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Schell, seconded by Mr. Darrow, the Board approved the following overnight field trip request. Motion carried 7-0.

Grade 8 – Philadelphia – June 7-8, 2018

(Copy of request on file in District Clerk’s files.)

Approval of Overnight Field Trip Request – CVA

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. North, seconded by Mr. LaLonde, the Board approved the following overnight field trip request. Motion carried 7-0.

9-12 Chamber Choir and Jazz Ensemble – New York City – April 12-15, 2018

(Copy of request on file in District Clerk’s files.)

Policy Approval

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. North, seconded by Mrs. Rich, the Board approved the following policies and regulation, to be effective starting 9/1/17. Motion carried 7-0.

  • Policy #7100 – Extracurricular Activities – Proposed Revisions
  • Policy Draft #7103 – Academic Eligibility
  • Regulation Draft #7103.1 – Academic Eligibility Form

Mr. Schell and Mrs. Rowland provided an update on the discussions that took place at the Policy Committee meetings which resulted in the proposed revisions. It is hoped that these revisions will help as an early intervention to identify students at risk before they are failing.

Tara Raux noted that not all teachers know which students are involved in activities and suggested that the teachers also receive this list as opposed to just the coaches.

Mr. Olds noted that extracurricular clubs/activities will be more difficult to track due to the differences in their meeting frequency. Mrs. Van Slyke reported that they are working through SchoolTool to utilize a flagging system which should help in this area.

It was agreed that these policies will be implemented effective 9/1/17. It is important that all parties be made aware of these policies and expectations. The administrators will inform their staff and Mr. Olds will notify the coaches. The policies/regulation will also be available for viewing on the district’s website.

ADJOURNMENT

On a motion made by Mr. LaLonde, seconded by Mr. Darrow, the Board adjourned their regular meeting at 9:13 p.m. Motion carried 7-0.

 

 

District Clerk, Board of Education