July 5, 2017 Central Valley BOE reorganization and regular meeting agenda

Central Valley School District
Board of Education
Reorganization & Regular Meeting
Wednesday, July 5, 2017 — 7:00 p.m.
Central Valley Academy — LGI
Agenda

I. CALL TO ORDER (7:00 P.M.)

II. PLEDGE OF ALLEGIANCE

III. AGENDA CHANGES

IV. APPOINTMENT OF DISTRICT CLERK

a. District Clerk – Marsha Griffith

V. ADMINISTRATION OF OATH OF OFFICE

a. Kelly Rowland – Newly Elected Board of Education Member

b. Travis Costin – Newly Elected Board of Education Member

c. Dr. Richard J. Hughes – Superintendent of Schools

VI. ELECTION OF OFFICERS

a. Nominations for President

b. Election of President

c. Administration of Oath of Office to President
At this time, the newly elected President will preside over the meeting.

d. Administration of Oath of Office to District Clerk

e. Nominations for Vice President

f. Election of Vice President

g. Administration of Oath of Office to Vice President

VII. CONFIRMATION OF NO CONFLICT

a. All BOE members complete and submit conflict of interest forms.

VIII. APPOINTMENT OF OFFICERS

a. Deputy Clerk—Kenneth Long

b. District Treasurer—Lisa VanWinkler

c. Deputy Treasurer—Board President

d. Tax Collector—Cherri Hyer

e. Internal Claims Auditor—Laurie Landry / Cuyle Rockwell / Tracy Voce

IX. OTHER APPOINTMENTS

a. School Attorney

Ferrara Fiorenza PC
Hancock Estabrook, LLP

b. School Physician

Little Falls Hospital/Bassett Healthcare (N.P.)
[Charlene Macri / Michelle Gorski, N.P.]

c. Designated Educational Official—Richard J. Hughes

d. External Auditor D’Arcangelo & Co.

e. Internal Controls Auditor—Questar III BOCES

f. Certifier of Payrolls—Richard J. Hughes

g. Records Access Officer—Kenneth Long

h. Records Management Officer—Kenneth Long

i. Borrowing and Investment Officer—Kenneth Long

j. Bond Counsel—Timothy McGill

k. Financial Advisors

Bernard P. Donegan, Inc.
R.G. Timbs Advisory Group

l. Purchasing Agent—Kenneth Long

m. Deputy Purchasing Agent—Richard J. Hughes

n. Title I Compliance Officer—Fran LaPaglia

o. Title I Purchasing Officer—Kenneth Long

p. ADA & 504 Compliance Officer—Lisa Hoffman

q. Section 504 Purchasing Officer—Kenneth Long

r. Medicare Compliance Officer—Lisa Hoffman

s. Homeless Liaison—Lisa Hoffman

t. Impartial Hearing Officers—Per List from SED

u. Hearing Officers—Superintendent, Representatives from ONC BOCES

v. Title IX & Harassment Officer— Fran LaPaglia

w. Dignity for All Students Coor. CVA—Shannon Darrow / Michele DelConte / Nicole Kaminski

x. Dignity for All Students Coor. Jarvis—Shannon Buttacaroli / To be Determined

y. Dignity for All Students Coor. Barringer—Stephanie Griffith / To be Determined

z. Dignity for All Students Coor. Fisher—Heather Bove

aa. Lead Evaluators—Richard J. Hughes / Fran LaPaglia / Deb Van Slyke

bb. Attendance Officers—Building Principals

cc. Asbestos Coordinator—Brady Boyd

dd. LEA Asbestos Designee / Mgt. Planner—Brady Boyd

ee. Pesticide Representative—Brady Boyd

ff. Extracurricular Activity Fund Treasurer —Krista Campione

gg. CSE Membership—Per attached memo

hh. CPSE Membership—Per attached memo

X. DESIGNATIONS

a. Official Bank Depositories

M&T Bank Adirondack Bank
Bank of America JP Morgan Chase Bank, N.A.

b. Credit Cards:

Adirondack Bank:

Superintendent – $5,000 Limit
Business Official – $2,000 Limit

Walmart:

$3,000 Limit
Housed in office with authorization via purchase order

c. 2017-2018 Board of Education Meeting Schedule

d. Official Newspaper—Times/Telegram

e. Official Spokesperson for the District—Superintendent of Schools

f. Audit Committee—Board of Education “Committee of the Whole”

g. Designation of District Treasurer (Lisa VanWinkler) to sign all checks or Business Manager (Kenneth Long) is authorized if Treasurer is not available;

h. Designation of Building Principals & Extracurricular Treasurer to sign Extracurricular Classroom Account checks and related documentation;

i. Prices for School Meals: (if no CEP)

Elementary—breakfast $1.05/meal; lunch $1.95/meal
Middle School—breakfast $1.05/mea; lunch $2.10/meal
CVA—breakfast $1.05/meal; lunch $2.40/meal

XI. AUTHORIZATIONS

a. Authorization of Superintendent to certify payrolls;

b. Authorization of District Treasurer, Lisa VanWinkler, to loan from the General Fund to the Federal Fund, the Capital Fund and the School Lunch Fund, only such sums as are necessary to pay the then currentpayrolls and warrants until revenues are received from the respective funds for the school district for the2017-2018 school year, as well as authorization of the use of facsimile signature;

c. Authorizes the Superintendent to: 1) Transfer of Funds; to transfer funds within the budget; 2) Accept
Funds; to accept all drafts, checks, and other dealings with District Funds which bear the signature or
official facsimile of the District Treasurer or Superintendent of Schools;

d. Authorization of attendance of Superintendent and all Board of Education members at appropriate conferences, conventions and workshops with expenses as included in the 2017-2018 school budget;

e. Authorization of Superintendent to approve staff attendance at appropriate conference with expenses;

f. Authorization of Superintendent to apply for grants in aid; to submit grant proposals which will benefit the school district;

g. Authorization of Superintendent to adjust school calendar; to alter the instructional school calendar;

h. Authorization of Business Manager Kenneth Long for the following:

• Investments; to invest School District monies in accordance with Sections 1604-A and 1723-a of the Educational Law and other pertinent regulations;

• Transfer Funds Between Banks; to execute, on behalf of the school, a Funds Transfer Agreement with the approved School Banks in such form and content and upon such terms as deemed and proper; and the Treasurer and the Business Manager are authorized to issue payment orders to the approved School Banks in accordance with the Funds Transfer Agreement and to authenticate any payment orders received by the banks;

i. Authorization of Petty Cash Funds: $100 in each building and $100 in the District Office;

j. Authorization of Petty Cash Fund Custodians: Building Principals and Business Official as follows;

Barringer – Jeremy Rich
Jarvis – Melissa Hoskey
Business Official – Kenneth Long
Fisher – Michele Pilla
CVA – Richard Keeler

k. Authorization of Building Principals, under Education Law 3214, to suspend students from school for up to five (5) school days for the 2017-2018 school year;

l. Authorization of Treasurer to execute bank transactions;

m. Authorization of President of the Board of Education to borrow maximum allowable amounts by law on Tax Anticipation Notes for the 2017-2018 school year;

n. Authorization of President of the Board of Education to renew perpetual Revenue Anticipation Notes;

o. Authorization of Business Manager and/or Superintendent of Schools to sell surplus equipment for the 2017-2018 school year;

p. Authorization of the Superintendent to appoint employees on a temporary basis with the understanding that the Board of Education will make the final determination at the next subsequent Board of Education meeting;

q. Authorization of Vice President to sign contracts in the absence of President.

XII. PUBLIC EMPLOYEE BLANKET BOND

Business Manager $1,000,000
District Treasurer $1,000,000
Deputy Treasurer $1,000,000
District Clerk $1,000,000
Claims Auditors $1,000,000
Tax Collector Blanket Bond $1,000,000
Student Activities Acct.Treas. $1,000,000
School Attorney $1,000,000
All Other Employees $1,000,000

XIII. ESTABLISHMENT OF MILEAGE RATE

Current IRS Rate

XIV. BOARD OF EDUCATION MEMBERSHIPS

a. New York State School Boards Association

b. Rural Schools Association

c. Oneida-Madison-Herkimer School Boards Institute

XV. OTHER

a. The Board of Education for the Central Valley Central School District wishes to protect the District, the members of the Board of Education and any school district officers in actions brought against them or in any action or proceeding touching any district property or involving its rights or interest; and

Whereas, the Board of Education of the Central Valley Central School District wishes to protect its superintendent, principals, members of teaching or supervisory staff, members of a committee on special education or subcommittee thereof, surrogate parent, as defined in their regulations of the commissioner of education, any member of the Board of Education or non-instructional employee in any action or proceeding, other than a criminal prosecution or an action or proceeding brought against him/her by the District, including proceeding before the Commissioner of Education, arising out of the exercise of his/her powers or the performance of his/her duties; and

Whereas, the Board of Education of the Central Valley Central School District wishes to protect its members, employees, officers, authorized volunteers or any other person holding a position by election, appointment or employment in the service of the school district, whether or not compensated, in any civil action or proceeding, state or federal, arising out of any alleged act of omission which occurred or allegedly occurred while the employee was acting within the scope of his/her employment or duties with the District.

BE IT RESOLVED that, the benefits and protection afforded, provided pursuant to 3811 of the Education Law, shall be available, subject to the procedural requirements set forth therein and, BE IT FURTHER RESOLVED that, the benefits and protection afforded protections pursuant to 18 of the New York State Public Officers Law shall supplement and be available in addition to any defense or indemnification protection conferred by other statues, rules or regulations, including but not limited to, the protection provided pursuant to Education Law 3811, 3023, and 3028 subject to the procedural requirements set forth therein.

b. Re-Adoption of all previous Board of Education policies and Code of Ethics in effect during the previous year, as implied in Education Law 1709, 2503 for the 2017-2018 school year.

XVI. APPROVAL OF RATES

a. Election Workers $15.00/hour

b. Substitute Teachers

Certified – $85.00/day
Non-Certified – $75.00/day
Certified Retiree of the District – $100.00

c. Substitute Teacher Aides/Food Service—Current NYS Minimum Wage

d. Substitute Teacher Assistants

Non-Certified—Current NYS Minimum Wage
Certified—$5.00 over Non-Certified Rate

e. Substitute Nurses

Registered – $110.00/day
LPN – $75.00/day

f. Substitute COTA $100/day

g. Non-Resident Tuition Rates (K-12) $1,279.00 per pupil/per school year

XVII. CREATION OF BOE SUBCOMMITTEES

a. Finance d. Transportation

b. Policy e. Other

c. Curriculum & Instruction

XVIII. APPOINTMENT OF BOE REPRESENTATIVES TO BOE SUBCOMMITTEES

a. Finance d. Transportation

b. Policy e. Other

c. Curriculum & Instruction

XIX. APPOINTMENT OF BOE REPRESENTATIVES TO ASSOCIATION COMMITTEES

2017-2018 Oneida-Madison-Herkimer School Boards Institute Executive Committee
Member and Alternate

XX. PRESENTATIONS

XXI. ADMINISTRATIVE REPORTS AND RECOMMENDATIONS

A. Superintendent’s Report

 Exit Interview Document / Proposed Policies

B. Administrative Reports

• Proposal for 5-Hour Full Day Pre-Kindergarten Program
• Proposal for Continuation of Disney Leadership Institute

C. Business Official’s Report

XXII. PUBLIC OPEN FORUM

At this time we would like to give District residents an opportunity to comment about this agenda or about programs or operations within the school. Comments on personnel matters will not be addressed in public session. All comments will be noted and responded to by the Board of Education President or Superintendent at a later date. We ask that you keep your comments to ten minutes or less.

XXIII. ITEMS REMOVED FROM CONSENT AGENDA FOR INDIVIDUAL CONSIDERATION

XXIV. CONSENT AGENDA

A. Approval of Minutes

Special Meeting – June 14, 2017
Special Meeting – June 23, 2017

B. Approval of Arrangement of Services – CSE/CPSE/504 Accommodation Plan Meetings

May 8, 2017
May 9, 2017
May 11, 2017
May 15, 2017
May 16, 2017
May 17, 2017
May 18, 2017
May 19, 2017
May 22, 2017
May 23, 2017
May 26, 2017
May 30, 2017
May 31, 2017
June 1, 2017
June 2, 2017
June 6, 2017
June 7, 2017
June 8, 2017
June 9, 2017
June 13, 2017
June 15, 2017
June 16, 2017
June 20, 2017

C. Acceptance of Resignations

Joseph Geniti, Special Education Teacher, Effective 6/30/17
Luke Slatton, Social Studies Teacher, Effective 6/30/17

D. Approval of Personnel Appointments

a. Approval of 2017 Summer Special Needs Transportation Appointments:

Scott Loiacono, Bus Driver 4 hours/day, Effective 7/10/17 – 8/18/17
Jamie Ingraham, Bus Driver 4 hours/day, Effective 7/10/17 – 8/18/17
Winona Reed, Bus Driver 4 hours/day, Effective 7/10/17 – 8/18/17
Stephanie Fitch, Bus Monitor 4 hours/day, Effective 7/10/17 – 8/18/17
Colleen Metz, Bus Monitor 4 hours/day, Effective 7/10/17 – 8/18/17
Melanie Graham-Bernier, Bus Monitor 4 hours/day, Effective 7/10/17 – 8/18/17

b. Approval of 2017 Regional Summer School Transportation Appointments:

Judith Shepard, Bus Driver/Rem. 4 hours/day, Effective 7/10/17 – 8/17/17
Jeff Keller, Bus Driver/Jarvis 4 hours/day, Effective 7/10/17 – 8/17/17

c. Fall 2017 Coaching Appointments:

Varsity Cheer, Shannon Darrow
Jr. Varsity Cheer, Michele DelConte
Boys Varsity X-Ctry, Charles Maxson
Girls Varsity X-Ctry, Mike Farber
Boys Mod X-Ctry, TBD
Girls Mod X-Ctry, Krista Harwick
Varsity Field Hockey, Ashley Hoffman
Jr. Var. Field Hockey, TBD
Mod. Field Hockey, TBD
Head Varsity Football, Jon Cole
Asst. Varsity Football, Todd Hoffman
Asst. Varsity Football, Bob Bush
Jr. Varsity Head Football, Roy Upson
Jr. Varsity Asst. Football, Tim Lawrence
Modified Head Football, Joe Patrei
Modified Asst. Football, Chris French
Boys Varsity Soccer, Jim Mott
Boys Jr. Varsity Soccer, Leigh VanVolkenburg
Boys Modified Soccer, Fred Schell
Boys Volunteer Soccer, Ryan Laymon
Girls Varsity Soccer, Dave Wolfanger
Girls Jr. Varsity Soccer, Jonna Costin
Girls Modified Soccer, Sarah Puskarenko
Girls Varsity Tennis, Bill Obernesser

d. Substitute Appointments:

Ann Golembiowski, Retired Substitute Teacher, Effective 9/1/17
Barbara Lennox, Retired Substitute School Nurse, Effective 9/1/17
Kathleen Nasypany, Retired Substitute Teacher, Effective 9/1/17
Patrick O’Brien, Retired Substitute Teacher, Effective 9/1/17
Marguerite Wesolowski, Retired Substitute Teacher, Effective 9/1/17
Deborah Monroe, Retired Substitute Food Service, Effective 10/1/17

XXV. OLD BUSINESS

XXVI. NEW BUSINESS

A. Acceptance of Bid Results

NAPA Lights Auto Parts, Mohawk Drive-On Lift for Bus Garage—$24,373.77
Steet-Ponte Ford, Yorkville Ford F-250 Pickup Truck for Maint. Dept.—$24,556.99

B. Approval of Memorandum of Agreement with CVUE

Substitute Coverage by Teacher Aides

C. Approval to Dispose of Surplus Goods

Jarvis – Inventory List – 6/14/17
Jarvis – Encyclopedias and Equipment Inventory – 6/2017
Jarvis – Music Inventory – 6/2017
Jarvis – Instruments Inventory – 6/2017
Jarvis – Library Inventory – 5/22/17 – 6/16/17
Barringer – Library Inventory – 1/1/17 – 4/24/17
Barringer – Library Inventory – 4/25/17 – 6/16/17
CVA – Library Inventory – 2/9/17 – 6/16/17
Fisher – Library Inventory – 5/11/17 – 6/13/17

XXVII. ADJOURNMENT