June 14, 2017 Board of Education Special Meeting Minutes – Approved

Central Valley School District
Board of Education – Special Meeting
June 14, 2017 7:00 p.m.
APPROVED

The Board of Education’s Special Meeting was called to order by President Daniel LaLonde at 6:00 p.m. in the District Office Conference Room at Central Valley Academy.

EXECUTIVE SESSION

On a motion made by Mr. Schell, seconded by Mr. Darrow, the Board entered into an Executive Session in the District Office conference Room at 6:01 p.m. for the purpose of discussing the following. Motion carried 7-0.

• Collective negotiations pursuant to Article 14 of the Civil Service Law;

• Medical, financial, credit or employment history of any particular person of corporation, or matters leading to the appointment employment, promotion, demotion, discipline, suspension, dismissal or removal of any particular person or corporation.

IMUT members Lisa Alexander, Tara Raux, Colleen Campbell, and Andrew Goldman were also present for a portion of the Board’s Executive Session and left the session at 6:20 p.m. Also present for the session was Douglas Favaloro, Labor Relations Specialist.

The Board was called out of their Executive Session at 6:58 p.m. and returned to the LGI for the public portion of the Special Meeting. The Pledge of Allegiance was recited by all those present.

Members Present

Daniel LaLonde, Pres.
Matthew Shedd, V. Pres.
Matt Darrow (arrived at 7:03 pm)
Jane North
Kristen Rich
Walt Roginski
Fred Schell

Members Absent

None

Staff Present (those signing in)

Richard J. Hughes, Supt. , Ken Long, Deb Van Slyke, Melissa Hoskey, Garrett Olds, Christine Ruff, Jessica Bowman, Brady Boyd, Pattie Day, Liza Gonzalez-Brondou, Diana Pett, Lisa Alexander, Nancie Cooney, Michele Pilla, Mary Day, Mary Thorp, Andrea Donahue, Karen Fogerty, Bec Fogerty, Jeremy Rich, Debbie English, Tara Raux, Colleen Campbell, Susan Earl, Tammy Morgan

Guests Present (those signing in)

Joe Nolan, Scott Bulriss, Mary Boyd, Bonnie Coffin, Tricia Zink, Shannon Stewart, Jason Romeyn, Tina LaRosa, Megan Vanderbrook, Anna Pettinga, Jim King, Travis Costin, Kelly Rowland, Becky Dean, Kevin Joyce, Stacey Lally, Dave Williams, Trinity Cook

AGENDA CHANGES

The following changes were made to this evening’s agenda:

ADD TO ORIGINAL AGENDA

Superintendent’s Report

2016-2017 Calendar

Consent Agenda

C. Acceptance of Resignations – Terra McDermott – Elementary Teacher – Effective 8/31/17
D.(c) Mentor Appointment – Jody Balash, Mentor to Ann Marie Horan, Mentee – Effective 1/30/17

New Business

L. Approval of Contract – R.G. Timbs, Inc. – Long Range Financial Analysis for Capital Project Services

REMOVE FROM ORIGINAL AGENDA

New Business

Approval of Administrative Internships – Jessica Bowman and Jennie Tofani – Effective 2017-2018

PRESENTATION

Curriculum Chairs Report

The following Curriculum Chairs provided PowerPoint and video presentations on the accomplishments and successes in their subject areas: Christine Ruff, Lyn Cipriano, Jake Lutke, Jessica Bowman, Mark Bunce, Diana Pett, and Liza Gonzalez- Brondou. Trinity Cook, student, received an award for the most outstanding research paper in A.P. World History.

(Copy of presentations on file in District Clerk’s files.)

ADMINISTRATIVE REPORTS AND RECOMMENDATIONS

Superintendent’s Report

2016-2017 Calendar – Discussion took place regarding the half days for students during the last week of June. It was decided that those days will remain in place.

Capital Project – The Board received information from Campus Construction regarding the bid results for Phase 2 of the Capital Project. Jim King reviewed the results of the bids and reviewed the recommendation for the Board to award contracts #201 – #205 with the base bid only and to hold off on the awarding of contracts #206 and #207. Discussion continued with regard to the list of alternates. Mr. King reviewed the recommendation for the Board to award two alternates at this time including the 4 th grade classroom, window, and window shade replacement at Barringer, as well as the group and staff toilet renovation at Fisher.

Discussion continued regarding the remaining list of alternates. Board members were asked to individually review and rank the alternates. All rankings will then be submitted to the District Office where they will be compiled and scanned to Mr. King.

ELA and Math Data – Dr. Hughes reviewed data from the MORIC of a breakdown of the 3-8 tests in ELA and Math for the 2017 exams. The data indicates that many grades are now above the BOCES and RIC average, especially in Math 3-8. Dr. Hughes commended the teachers, principals, and staff for the work they are doing to improve student achievement by focusing on curriculum, writing, and personalized learning.

Summer School/Transportation – Mrs. Hoskey requested that the Board consider providing transportation for Central Valley students to and from the BOCES Regional Summer School program due the location being moved to Little Falls. It is estimated that this would involve approximately 130 – 140 students (114 from CVA / 20-25 from Jarvis). Mrs. Hoskey expressed concern for those students who may not be able to participate due to the location. Mr. Long reviewed the potential costs associated with this request. It was agreed that a decision on the transportation request will be made after firm participation numbers can be determined. Additional information will be provided to the Board as soon as it becomes available.

(Copy of information on file in District Clerk’s files.)

Business Official’s Report

There was no further report this evening.

BOARD DISCUSSION

Mr. Darrow asked about the status of the exit interview document. Dr. Hughes reported that he and Mrs. LaPaglia have reviewed several options and are working to blend them together into a draft for the Board’s review.

Mr. Schell suggested that consideration be given to contacting a landscaper to remove the sod from the baseball fields that are being redone. The funds could then be donated to the Foundation as a fundraiser.

Mr. Darrow asked about the status of the old playground equipment being replaced. Dr. Hughes reported that the equipment has been deemed outdated and, therefore, should not be passed on to another group for use due to liability issues.

Mr. Schell asked about the status of a summer enrichment program. Dr. Hughes reported that this would need to be planned in the fall and winter months, depending on the status of the Capital Project work being completed. This item will be added to the calendar for discussion at a future date.

SECOND EXECUTIVE SESSION

On a motion made by Mr. Schell, seconded by Mr. Shedd, the Board entered into a second Executive Session at 9:30 p.m. in the High School Office Conference Room for the purpose of discussing the following. Motion carried 7-0.

• Discussions regarding proposed, pending or current litigation;

• Medical, financial, credit or employment history of any particular person of corporation, or matters leading to the appointment employment, promotion, demotion, discipline, suspension, dismissal or removal of any particular person or corporation.

Also present for a portion of the Board’s second Executive Session was Attorney Charles Symons.

The Board was called out of their second Executive Session at 10:39 p.m. and reconvened the public portion of the meeting at 10:40 p.m. in the LGI.

PUBLIC OPEN FORUM

Bonnie Coffin expressed concerns with several items on this evening’s agenda, in particular the financial items such as the budget amendment/transfer, and increases to reserve funds. Mrs. Coffin also commented on Executive Session discussions pertaining to the proposed sale of Remington and expressed concern that the public was not made aware of these discussions. She also noted the loss of the field if Remington were to be sold. Mr. Long provided answers to Mrs. Coffin’s questions regarding finances and reserves. Mrs. Coffin also commented on the length of time students are riding the buses and waiting in hallways.

Travis Costin asked about the district’s long-term plan. Mr. Long explained that discussions regarding long-term planning started in 2010 as a group meeting in order to sustain operations.

Tara Raux asked when the results of the CASDA Audit would be made available and how it would be distributed. Karen Fogerty also asked about the audit and the timeline for staff to receive the results. Dr. Hughes reported that the district is waiting to receive the draft audit which will then be distributed first to the Board and then to the staff. It is hoped that this information will be available by September.

Mary Day asked how much the district would make on the sale of Remington. Mr. LaLonde reported that this is still in negotiations. Dr. Hughes explained that the sale price has an effect on State Aid.

ITEMS REMOVED FOR INDIVIDUAL CONSIDERATION

There were no items removed from the agenda for individual consideration.

CONSENT AGENDA

Approval of Minutes

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Roginski, seconded by Mr. Darrow, the Board approved the minutes of the following meeting. Motion carried 7-0.

May 23, 2017 – Regular Meeting

Acceptance of Retirement Notices as per Contract Guidelines

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Roginski, seconded by Mr. Darrow, the Board accepted the following notices of retirement as per contract guidelines. Motion carried 7-0.

Cheryl Tubia, Food Service Helper, Effective 6/23/17
Donna Lane, Teacher Aide, Effective 6/23/17

(Copy of notices on file in District Clerk’s files.)

Acceptance of Resignations

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Roginski, seconded by Mr. Darrow, the Board accepted the following resignations. Motion carried 7-0.

Justine Minosh, Substitute Food Service Helper, Effective 5/24/17
Christina Vedder, Teacher Aide, Effective 5/26/17
Anthony Mucurio, Physical Education Teacher, Effective 7/1/17
Terra McDermott, Elementary Teacher, Effective 8/31/17

(Copy of resignations on file in District Clerk’s files.)

Approval of Personnel Appointments / Adjustments

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Roginski, seconded by Mr. Darrow, the Board approved the following personnel appointments/adjustments. Motion carried 7-0.

Substitute Appointment:

Shelly Seifried, Substitute Building Cleaner, Effective 6/7/17

Substitute Appointments – BOCES Sub Service:

Rachael Fikes-Maxson, Joanna Filipczuk, Lisa Gifford, Connor Ludwin,  Melanie Miller (Retiree), John Waseleski, Amber Thrasher (Sept. 2017)

Mentor Appointment:

Jody Balash, Mentor – Ann Marie Horan, Mentee Effective 1/30/17

Approval of Financial Reports

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Roginski, seconded by Mr. Darrow, the Board approved the following financial reports. Motion carried 7-0.

Financial Reports – May 2017
Internal Claims Auditors’ Log Summaries – May 2017
Extracurricular Accounts Summary – May 2017

(Copy of reports on file in District Clerk’s files.)

OLD BUSINESS

There was no old business discussed at this evening’s meeting.

NEW BUSINESS

Approval of Bond Resolution

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Shedd, seconded by Mr. Darrow, the Board approved a bond resolution to issue Bond Anticipation Notes to pay contractors during construction. Motion carried 7-0.

(Copy of resolution on file in District Clerk’s files.)

Acceptance of Bid Results for Capital Project at CVA and Jarvis

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Darrow, seconded by Mrs. North, the Board accepted the bid results for the Capital Project at CVA and Jarvis, as previously discussed this evening. Motion carried 7-0.

Contract 201 Site Work: Fred Burrows Trucking & Excavating $3,969,000.00
Contract 202 General Construction: Bette & Cring, LLC. $23,934,000.00
Contract 203 Plumbing Work: John W. Danforth Company $3,190,000.00
Contract 204 HVAC Work: H. J. Brandeles $8,040,000.00
Contract 205 Electrical Work: Schenectady Hardware & Electric Co. Inc. $5,432,100.00
Contracts 206 & 207 were not awarded at this time.

(Copy of bid results on file in District Clerk’s files.)

Approval of Resolution and Lease Documents – Herkimer BOCES/Remington Building

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Shedd, seconded by Mr. Roginski, the Board approved the following documents as pertains to the Remington building through 2018. Motion carried 7-0.

• Addendum
Resolution Approving Lease and Addendum (Removed – 6/23/17 Special Meeting amendment)
• Facilities Use Agreement

(Copy of documents on file in District Clerk’s files.)

Lease Agreement – Herkimer BOCES/Remington – TABLED

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. North, seconded by Mr. Darrow, the Board moved to table the following document as pertains to the Remington building through 2026. Motion carried 7-0.

• Lease Agreement

(Copy of agreement on file in District Clerk’s files.)

Approval of Resolution and Purchase Documents – Herkimer BOCES/Remington Building

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Shedd, seconded by Mr. Darrow, the Board approved the following purchase and sale documents as pertains to the Remington building. Motion carried 7-0.

• Resolution Approving Purchase Contract
• Real Estate Purchase and Sale Contract
• Resolution Approving Purchase Agreement for the Sale of School District Property

Approval of NYSSBA Area 5 Director Nomination

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Schell, seconded by Mr. Darrow, the Board approved the following nomination. Motion carried 7-0.

William Miller, NYSSBA Area 5 Director, Eff. 1/1/18 – 12/31/19

Acceptance of Dairy Bid Results

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Schell, seconded by Mr. Darrow, the Board accepted the dairy bid results and awarded the bid as follows. Motion carried 7-0.

Mohawk Dairy – $96,238.22

(Copy of bid results on file in District Clerk’s files.)

Approval of 2016-2017 Budget Amendment

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Schell, seconded by Mr. Roginski, the Board approved an amendment to the 2016-2017 budget to increase the budget by $3,000,000 to further fund the capital project and assist with cash flow. Motion carried 7-0.

Approval of Budget Transfer

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Schell, seconded by Mr. Roginski, the Board approved a budget transfer in an amount not to exceed $3,000,000 from the General Fund to the Capital Fund to further fund the Capital Project and assist with cash flow. Motion carried 7-0.

Approval to Increase Retirement Contribution Reserve

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Shedd, seconded by Mrs. North, the Board approved an increase to the retirement contribution reserve by an amount not to exceed $325,000. Motion carried 7-0.

Approval to Increase Worker’s Compensation Reserve

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Darrow, seconded by Mr. Schell, the Board approved an increase to the worker’s compensation reserve by an amount not to exceed $100,000. Motion carried 7-0.

Approval to Increase Repair Reserve

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Schell, seconded by Mrs. North, the Board approved an increase to the repair reserve by an amount not to exceed $100,000. Motion carried 7-0.

Approval of Contract

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Schell, seconded by Mr. Shedd, the Board approved a contract with R.G. Timbs, Inc. for the long-range financial analysis for Capital Project services. Motion carried 7-0.

(Copy of contract on file in District Clerk’s files.)

Approval of Employment Agreements with Non-Union Personnel

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Roginski, seconded by Mrs. North, the Board approved employment agreements with the following non-union personnel. Motion carried 5-2- 0. In favor: D. LaLonde, M. Shedd, J. North, W. Roginski, F. Schell. Opposed: M. Darrow, K. Rich. Abstained: None.

Nicki Bailey, Account Clerk (Payroll)
Brady Boyd, Director of Facilities II
Barbara Cristman, School Lunch Manager
Chad Francisco, Transportation Supervisor
Marsha Griffith, Secretary to the Superintendent/District Clerk
Tammy Morgan, Office Assistant II
Lisa Van Winkler, Treasurer
Frances LaPaglia, Director of Elementary Education and Human Resources
Debora Van Slyke, Director of Curriculum and Instruction

(Copy of agreements on file in District Clerk’s files.)

Approval of Capital Project Alternates

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Shedd, seconded by Mr. Darrow, the Board approved the following alternates for the district’s Capital Project as previously discussed this evening. Motion carried 7-0.

Barringer – 4 th Grade Classroom Wing, Window and Window Shade Replacement — $70,000
Fisher – Group and Staff Toilet Renovation — $272,000

ADJOURNMENT

On a motion made by Mrs. Rich, seconded by Mr. Schell, the Board adjourned their regular meeting at 11:18 p.m. Motion carried 7-0.

Marsha Griffith
District Clerk, Board of Education