Mar. 29, 2017 BOE Regular Meeting minutes – Approved

Central Valley School District Board of Education – Special Meeting
March 29, 2017     7:03 p.m.

The Board of Education’s regular meeting was called to order by President Daniel LaLonde at 7:03 p.m. in the LGI room at Central Valley Academy.  The NNDCC Color Guard opened the evening with a Presentation of Colors and led the Pledge of Allegiance.

Members Present

Daniel LaLonde, Pres.
Matthew Shedd, V. Pres.
Matt Darrow
Jane North
Kristen Rich
Fred Schell

Members Absent

Walt Roginski

Staff Present (those signing in)

Richard J. Hughes, Supt., Ken Long, Fran LaPaglia, Deb Van Slyke, Lisa Hoffman, Dick Keeler, Jim Humphrey, Melissa Hoskey, Aaron Carey, Michele Pilla, Jeremy Rich, Garrett Olds, Kelley Macisco, Trish Murray, Noresta Baum, Tara Raux, Mary Day, Pattie Day

Guests Present (those signing in)

Gregory Bertolini, Glenn Bouton, Beth Brant, John Brant, Agnes Crim, Earlene Casler, Travis Costin, Becky Dean, Andrea Donahue, Kevin Joyce, Stacey Lally, Kelly Rowland, Bill Sklarz, Josh Watkins

AGENDA CHANGES

The following items were added to this evening’s agenda:

CONSENT AGENDA

E (e.)    Mentor Appointments

Melissa Williams, Mentor — Nicholas Luppino, Mentee
Martha Higgins, Mentor — Kelly Archer, Mentee

E (f.)     Coaching Appointment – Spring 2016-2017:

Tom Moreau — Boys Modified Baseball Assistant Volunteer Coach

PRESENTATIONS

NNDCC – Discussion with Cadets – Several members of the NNDCC were in attendance to discuss their experiences as cadets in this program.  A few of the other items discussed included fundraising, parades, community service, and uniforms.

The cadets asked for the Board’s consideration in approving the use of air rifles as part of the NNDCC program in hopes of competing against other districts.  Gunner Beyer explained the specifics of the air rifles, the required equipment, and the competitions available.  After further discussion, the Board agreed to consider this request under New Business on this evening’s agenda.

Greater Rome Chapter Military Officers Association of America (GRUCMOAA)—Gregory Bertolini of the Greater Rome Utica Chapter Military Officers Association of American (GRUCMOAA) provided a presentation on the association and the support available to JROTC programs.  Awards and community service opportunities were also reviewed.

(Copy of information on file in District Clerk’s files.)

Recognition of Village Crossing Guards The Board recognized the crossing guards from the Villages of Ilion and Mohawk for their dedicated service to keeping our students safe.  Certificates were presented to the following individuals:

Glenn Bouton, Village of Ilion for 9 years of service
Beth Brant, Village of Mohawk for 19 years of service
Agnes Crim, Village of Mohawk for 26 years of service
William Sklarz, Village of Mohawk for 6 years of service

A brief reception followed the recognition ceremony.

ADMINISTRATIVE REPORTS AND RECOMMENDATIONS

Superintendent’s Report

2017-2018 School Year Calendar Draft – The Board received copies of the proposed calendar draft for the 2017-2018 school year for their review.  The Board will consider formal adoption of the calendar under New Business on this evening’s agenda.

(Copy of draft on file in District Clerk’s files.)

Capital Project – Placement of Students and Staff – Dr. Hughes stated that although the district has not yet received approval from SED for the capital project, we expect to hear something in the very near future.

Dr. Hughes provided a PowerPoint presentation on grade level placements for the 2017-2018 school year as well as the phasing of the Capital Project.  Meetings have taken place with the administrative cabinet, along with teachers from PreK, Grade 2 and Grade 5, to discuss placement scenarios.  The focus continues to be on doing what is best for the students with the least amount of disruption.  The Board expressed an interest in meeting with the administration to further discuss their thoughts for 2017-2018 grade level placements.  It is hoped that this meeting will take place before spring recess.

(Copy of presentation on file in District Clerk’s files.)

School Based Health Clinics – Due to decreased funding across the state, it was agreed that the district would not move forward with School Based Health Clinics at this time.  However, the Board encouraged the administration to continue to pursue services with other agencies for the benefit of our students.

Business Official’s Report

Financial Reports – The Board received copies of the February financial reports for their information.

Budget – The Board received the Governor’s projected revenues for the 2017-2018 school year.  The district’s proposed budget calls for just under a 1% spending reduction from the current year as a result of nine teaching retirements.  An updated version of the proposed budget will be forwarded to the Board in the next few weeks before the next regular meeting.

Safety Award – Mr. Long reported that the district was awarded the Utica National School Safety Excellence Award at the Titanium level with honors.  This indicates that the district provided documentation to our safety initiatives and that it takes the safety of the students and staff seriously.

(Copy of presentation on file in District Clerk’s files.)

BOARD DISCUSSION

Congratulations were extended to Jeremy Rich for being selected as the 2017 Elementary School Principal of the Year.

Mrs. Rich commented on the district’s current transportation fleet and asked about the RFP that was put out to other districts.  Mr. Long reported that it is the district’s intent to continue using its own fleet in addition to contracted runs. The buses to be replaced are the oldest in the fleet with the most miles.  Mrs. North reported that the Transportation Committee will provide a presentation of their recommendations to the Board at a future meeting.

Mr. Schell commented on the list of alternates and asked if they had been submitted yet. Dr. Hughes reported that alternates will be submitted under the bid process. He will forward the prioritized list to the Board again for their review.

Mr. Schell suggested that the district provide more opportunities to engage the community in an attempt to get families more excited about learning.  The principals noted a number of positive activities that have been taking place in each building.  Mr. LaLonde commended Mrs. Hoffman as well for her efforts in working with families in the district.  It was agreed that information on upcoming events would be forwarded to the Board.

PUBLIC OPEN FORUM

Patricia Zink commented on the number of teachers who have been retiring or leaving the district.  It was suggested that an exit interview be conducted with these individuals, with a Board member present, to determine their reasons for leaving.

Travis Costin commented on the costs associated with maintaining a district-owned bus fleet.  Mr. Long provided an overview of the estimated costs and how those costs are reduced by transportation aid.  The district is on a five-year rotating replacement plan in order to keep the fleet current.

Kelly Rowland commented on the possible use of Remington as a second elementary school and suggested that all options be reviewed in order to determine how to best utilize our buildings.

Maggie Wesolowski commented that the Remington building was considered to be a state of the art facility.  She expressed concern as to why money would be spent to renovate the other buildings that were kept open.

Brittany Canipe commented that there are endless expansion options at Remington.

Jeremy Rich reported that the Ride for Missing Children will be stopping at Barringer Road Elementary School on June 2, 2017, at approximately 2:15 p.m. until 2:45 p.m.  Dismissal at Barringer will be extended that day by approximately 15-20 minutes.  Parents will be notified soon and reminded again as the event gets closer.

ITEMS REMOVED FROM CONSENT AGENDA FOR INDIVIDUAL CONSIDERATION

There were no items removed from the consent agenda for individual consideration.

CONSENT AGENDA

Approval of Minutes

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Shedd, seconded by Mr. Schell, the Board approved the minutes of the following meeting.  Motion carried 6-0.

March 8, 2017 – Regular Meeting

Approval of Arrangement of Services – CSE/CPSE/504 Accommodation Plan Meetings

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Shedd, seconded by Mr. Schell, the Board approved the arrangement of services of the following CSE/CPSE/504 Accommodation Plan meetings.  Motion carried 6-0.

February 17, 2017
February 27, 2017
March 1, 2017
March 6, 2017
March 7, 2017
March 8, 2017
March 9, 2017
March 10, 2017

(Copy of minutes on file in District Clerk’s files.)

Acceptance of Retirement Notices

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Shedd, seconded by Mr. Schell, the Board accepted the following retirement notices as per contract guidelines.  Motion carried 6-0.

Noresta Baum, Spanish Teacher, Effective 6/30/17
Joanne French, Elementary/AIS Teacher, Effective 6/30/17
Leon Frost, School Counselor, Effective 6/30/17
Ann Golembiowski, Elementary/AIS Teacher, Effective 6/30/17
Dawn Korba, Teacher Assistant, Effective 6/30/17
Jean Kosina, Special Education Teacher, Effective 6/30/17
Barbara Lennox, School Nurse, Effective 6/30/17
Kathleen Nasypany, F&CS Teacher, Effective 6/30/17
Patrick O’Brien, Technology Education Teacher, Effective 6/30/17
Wendy Sanders, Living Environment Teacher, Effective 6/30/17
Marguerite Wesolowski, Elementary Teacher, Effective 6/30/17
Barbara Shepard,  Teacher Aide/Bus Monitor,  Effective 6/30/17

(Copy of notices on file in District Clerk’s files.)

Acceptance of Resignations

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Shedd, seconded by Mr. Schell, the Board accepted the following resignations.  Motion carried 6-0.

Lydia Gigliotti, Office Assistant II, Effective 3/29/17
Jennifer Davis, Probationary Teacher Aide,  Effective 3/31/17

(Copy of resignations on file in District Clerk’s files.)

Approval of Personnel Appointments / Adjustments

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Shedd, seconded by Mr. Schell, the Board approved the following personnel appointments/ adjustments.  Motion carried 6-0.

Non-Instructional Appointment – Permanent:

JoEllen Schafer, Food Service Helper, Effective 4/11/17

Temporary Appointments:

Sharleen Roginski, Temporary Office Assistant II, Effective 3/22/17
Sandra Eysaman, Temporary Office Assistant II, Effective 3/30/17

Substitute Appointments:

Nicholas Luppino, LTS Social Studies Teacher, Effective 2/27/17 – 6/30/17
Elaine Farley, Substitute Food Service Helper, Effective 3/27/17
Jennifer Davis, Substitute Teacher Aide, Effective 4/31/17

Extracurricular Appointment / Adjustment:

Jennifer DeRocco — Change from Yearbook Co-Advisor (MS) to Yearbook Advisor (MS)

Mentor Appointments:

Melissa Williams, Mentor—Nicholas Luppino, Mentee
Martha Higgins, Mentor—Kelly Archer, Mentee

Coaching Appointment – Spring 2016-2017:

Tom Moreau, Boys Modified Baseball Assistant Volunteer Coach

Approval of Financial Reports

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Shedd, seconded by Mr. Schell, the Board approved the following financial reports.  Motion carried 6-0.

Financial Reports – February 2017
Internal Claims Auditors’ Log Summaries – February 2017
Extracurricular Accounts Summary – February 2017

(Copy of reports on file in District Clerk’s files.)

OLD BUSINESS

There was no Old Business discussed this evening.

NEW BUSINESS

Policy Review – First Reading

The Board had a first reading of the following revised and/or proposed policy drafts.  The Board will have a second reading and consider formal adoption of these policy drafts at their next regular meeting.

#2004 – New Board Member Orientation
#4602 – Donation and Dedication of Memorials
#5100 – Naming of District Facilities

(Copy of policy drafts on file in District Clerk’s files.)

Approval to Dispose of Surplus Goods

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Shedd, seconded by Mr. Darrow, the Board approved to excess the following lists of equipment that were provided through the Mohawk Regional Information Center COSERS as the equipment has been identified as unusable and unwanted.  Motion carried 6-0.

Excess Equipment – COSER Technology – CVA Inventory List – February 2017
Excess Equipment – COSER Technology – Fisher Inventory List – February 2017

(Copy of inventory lists on file in District Clerk’s files.)

Approval of 2017-2018 School Year Calendar

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. North, seconded by Mr. Schell, the Board approved the district calendar for the 2017-2018 school year.  Motion carried 6-0.

(Copy of calendar on file in District Clerk’s files.)

Approval of Addition of Air Rifles to NNDCC Program

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Darrow, seconded by Mr. Shedd, the Board approved the addition of air rifles to the NNDCC program, pending review by legal counsel and meeting all village codes and insurance requirements. Motion carried 6-0.

EXECUTIVE SESSION

On a motion made by Mr. Darrow, seconded by Mr. Schell, the Board entered into an Executive Session at 9:20 p.m. for the purpose of discussing the medical, financial, credit or employment history of any particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of any particular person or corporation.  Motion carried 6-0.

Also present for a portion of the Board’s Executive Session were members of the administrative team.

The Board was called out of their Executive Session by President LaLonde at 10:45 p.m.

ADJOURNMENT

On a motion made by Mr. Schell, seconded by Mr. Darrow, the Board adjourned their regular meeting at 10:46 p.m.  Motion carried 6-0.

Marsha Griffith
District Clerk, Board of Education