October 24, 2017 BOE Regular Meeting Minutes — Approved

The Board of Education’s regular meeting was called to order by President Kelly Rowland at 6:34 p.m. in the LGI room at Central Valley Academy.

EXECUTIVE SESSION

On a motion made by Mr. Darrow, seconded by Mrs. North, the Board entered into an Executive Session in the High School Office Conference Room at 6:36 p.m. for the purpose of discussing the following. Motion carried 7-0.

  • Collective negotiations pursuant to Article 14 of the Civil Service Law

Also present for the Board’s Executive Session were Donald Budmen, Esq., Douglas Favaloro of ONC BOCES, Ken Long, and Richard Hughes (arrived at 7:02 p.m.).

The Board was called out of their Executive Session at 7:18 p.m. by President Rowland.

PLEDGE OF ALLEGIANCE

The Board reconvened the public portion of the meeting at 7:20 p.m. The Pledge of Allegiance was recited by all those present.

Members Present

Kelly Rowland, Pres.
Kristen Rich, Vice Pres.
Travis Costin
Matt Darrow
Daniel LaLonde
Jane North
Fred Schell

Members Absent

None

Staff Present

Richard J. Hughes, Supt,.Deb Van Slyke, Ken Long, Dick Keeler, Jim Humphrey, Melissa Hoskey, Aaron Carey, Jeremy Rich, Garrett Olds, Mary Thorp, Kelly Macisco, Becky Dean, Mary Day, Susan Earl, Cuyle Rockwell

Guests Present

Joanne Moore, Stephen Coupe, Terry Leonard, Linda Leonard, Mark Beaudette, Maggie Wesolowski, Roy Miller, Donna Thompson

AGENDA CHANGES

There were no changes to this evening’s agenda.

PRESENTATIONS

School Board Recognition Week – October 23-27, 2017

Governor Cuomo has declared the week of October 23-27, 2017 as School Board Recognition Week. The Governor’s proclamation was read by Superintendent Hughes. Board members were presented with certificates in recognition of their dedicated service to our students and community.

National Principals Month

President Kelly Rowland announced that October is National Principals Month. A PowerPoint was presented in recognition of Mr. Keeler, Mrs. Hoskey, Mr. Rich, Mrs. Pilla, and Mr. Carey for their dedication to the children of Central Valley. Certificates were presented to these administrators by Vice President Kristen Rich.

Recognition of New York Principal of the Year

Jeremy Rich was recently named New York Principal of the Year. In recognition of his accomplishments, the Village of Ilion, in collaboration with the Central Valley School Board of Education, designated October 25, 2017, as “Jeremy Rich Day” in the Village of Ilion. Mayor Terry Leonard and Deputy Mayor Joanne Moore read the proclamation and presented the same to Principal Rich. A PowerPoint was shared to highlight Mr. Rich’s award which included thoughts from some of the students.

A brief reception was held in honor of the Board of Education and those administrators recognized this evening.

Internal and External Audit Reports – 2016-2017

The internal and external audit reports from the 2016-2017 school year were presented by representatives of D’Arcangelo & Co., LLP, and Questar III BOCES. The Board will consider formal approval of these reports under New Business.

The Board will review options and determine the area of focus for the next annual risk assessment. Mr. Long will notify the auditors once the Board has made their decision.

(Copy of information on file in District Clerk’s files.)

ADMINISTRATIVE REPORTS AND RECOMMENDATIONS

Superintendent’s Report

  • Campus Construction Report #4 – The Board received copies of a project report from Campus CMG, dated 10/4/17, for their information. Dr. Hughes reported that work is on schedule and provided a brief update of the work being completed.(Copy of report on file in District Clerk’s files.)
  • Public Forum on Proposed Sale of Remington – The Public Forum on the proposed sale of the Remington building will take place on November 2, 2017, at 7:00 p.m. in the LGI. Residents are asked to email questions to the Board so that all questions can be answered at the forum.

ADMINISTRATIVE REPORTS

  • District Professional Development Plan – The Board received copies of the Statement of Certification and will consider formal approval of this statement under New Business.
  • Percussion Ensemble Proposal – The Board reviewed a proposal for a Percussion Ensemble for interested students. Dr. Hughes explained that this proposal will take place on a trial basis in its first year with no stipend to be paid to the advisor at this time.
  • NNDCC Field Trip Proposal – The Board reviewed a proposal for an overnight field trip for NNDCC students to travel to Camp Pendleton, VA on February 13-18, 2018. The Board will consider formal approval of this request under New Business.
  • Hall of Fame Committee Update – Mr. Keeler provided an update on the status of the lettering that will be on display on the wall outside the LGI. If a Board member is interested in serving on this committee to replace Mr. Roginski, they are asked to contact Mr. Keeler. Nomination forms are available on the district’s website and the deadline has been extended to December 15, 2017.
  • Class Placement / Building Use – Mrs. Hoskey, Mr. Rich, and Mr. Keeler presented a PowerPoint on the 2018-2020 transition plan for students while the Jarvis building is under construction. The grade configuration under the new plan will be as follows: Fisher (PreK-2) Barringer (3-6) and CVA (7-12). The instructional day was also reviewed, which will include a flex schedule at the Barringer building.
  • Program orientations will be scheduled for each building. Discussion took place regarding instructional spaces, potential challenges, shared staffing, transportation arrangements, lunch schedules, clubs, arrival/dismissal times, and traffic flow at Barringer with the flex schedule

(Copy of information on file in District Clerk’s files.)

Business Official’s Report

The Board received copies of the September financial reports for their review. The Board will consider formal approval of these reports under New Business.

(Copy of information on file in District Clerk’s files.)

BOARD DISCUSSION

Guidance Department Advisory Committee – Mr. Darrow volunteered to serve as the Board’s representative on this committee and Mr. Costin will serve as an alternate.

PUBLIC OPEN FORUM

  • Mary Thorp – Thanked all involved in the Annual Academic Honors Banquet; expressed concerns regarding traffic flow and parking at Barringer under the flex proposal presented this evening.
  • Mary Day – Asked why Remington was not being used to house students during the two-year transition. Dr. Hughes reported that our students currently attending the Pathways programs would need to come back to the district, requiring additional space. In addition, the state will only fund the four buildings we currently have.

ITEMS REMOVED FROM CONSENT AGENDA FOR INDIVIDUAL CONSIDERATION

There were no items removed for individual consideration.

CONSENT AGENDA

Approval of Minutes

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. LaLonde, seconded by Mrs. North, the Board approved the minutes of the following meetings. Motion carried 7-0.

September 27, 2017 – Regular Meeting
October 10, 2017 – Special Meeting

Approval of Arrangement of Services – CSE/CPSE/504 Accommodation Plan Meetings

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. LaLonde, seconded by Mrs. North, the Board approved the arrangement of services of the following CSE/CPSE/504 Accommodation Plan Meetings. Motion carried 7-0.

September 15, 2017, September 22, 2017, September 27, 2017
September 19, 2017, September 25, 2017, October 2, 2017

(Copy of minutes on file in District Clerk’s files.)

Acceptance of Resignations

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. LaLonde, seconded by Mrs. North, the Board accepted the following resignations. Motion carried 7-0.

Dale Williams, Food Service Helper, Effective 9/5/17
Alesha Smith, Teacher Aide, Effective 9/28/17
Arelys Ferdula, Teacher Aide, Effective 10/27/17
Jessica Slentz, Yearbook Advisor – Barringer, 2017-2018

(Copy of resignations on file in District Clerk’s files.)

Approval of Personnel Appointments / Adjustments

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. LaLonde, seconded by Mrs. North, the Board approved the following personnel appointments. Motion carried 7-0.

Extracurricular Appointments – 2017-2018:

Lauren Passiatore, Grade Level 1 Chairperson, 2017-2018
Jessica Spatto, Yearbook Advisor – Barringer, 2017-2018

Volunteer Coaching Appointment – Winter 2017-2018:

Rich Schoff, Volunteer Basketball Coach – Girls & Boys

Substitute Appointments – BOCES Sub Service:

Kimberly Farrell, Roseann Norod, Dona Syman

Approval of Financial Reports

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. LaLonde, seconded by Mrs. North, the Board approved the following financial reports. Motion carried 7-0.

Financial Reports – September 2017
Internal Claims Auditors’ Log Summaries – September 2017
Extracurricular Summary Report – September 2017

(Copy of reports on file in District Clerk’s files.)

OLD BUSINESS

There was no old business discussed this evening.

NEW BUSINESS

Approval of Professional Development Plan Statement of Certification

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Darrow, seconded by Mrs. Rich, the Board approved the District Professional Development Plan Statement of Certification. Motion carried 7-0.

(Copy of statement on file in District Clerk’s files.)

Approval of Memorandum of Agreement with CVTA

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. LaLonde, seconded by Mr. Costin, the Board approved a Memorandum of Agreement with the Central Valley Teachers Association as follows. Motion carried 7-0.

Establishment of new co-curricular position – Chamber Strings

(Copy of MOA on file in District Clerk’s files.)

Approval of Policy Revisions

Upon the recommendation of Superintendent Richard J. Hughes, based on input from the Policy Committee, on a motion made by Mr. LaLonde, seconded by Mrs. Rich, the Board approved revisions to the following policy. Motion carried 7-0.

#8301 – Student Assignments and Assessment

(Copy of policy on file in District Clerk’s files.)

Approval of Overnight Field Trip Request

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Schell, seconded by Mr. Darrow, the Board approved the following overnight field trip request. Motion carried 7-0.

NNDCC, Camp Pendleton, VA, February 13-18, 2018

Acceptance of Internal and External Audit Reports

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Schell, seconded by Mrs. North, the Board accepted the results of the internal and external audit reports as presented and granted authorization to submit these reports to the state. Motion carried 7-0.

(Copy of reports on file in District Clerk’s files.)

Approval of Nomination of NYSSBA Area 5 Director

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. LaLonde, seconded by Mr. Darrow, the Board approved the nomination of Russell Stewart as Area 5 Director on the New York State School Board Association (NYSSBA). Motion carried 7-0.

ADJOURNMENT

On a motion made by Mr. Schell, seconded by Mrs. North, the Board adjourned their regular meeting at 10:05 p.m. Motion carried 7-0.

Marsha Griffith
District Clerk, Board of Education