September 27, 2017 BOE Regular Meeting Minutes – Approved

The Board of Education’s regular meeting was called to order by President Kelly Rowland at 7:00 p.m. in the LGI room at Central Valley Academy. The Pledge of Allegiance was recited by all those present.

Members Present

Kelly Rowland, Pres.
Kristen Rich, Vice Pres.
Travis Costin
Matt Darrow
Daniel LaLonde
Jane North
Fred Schell

Members Absent

None

Staff Present (those signing in)

Fran LaPaglia, Kaitlin Tibbitts, Deb Van Slyke, Mary Thorp, Lisa Hoffman, Samantha Long, Ken Long, Erika Reff, Dick Keeler, Jenna Hathaway, Aaron Carey, Dan Welch, Jim Humphrey, Barbara Cristman, Melissa Hoskey, Jennifer Fresco, Michele Pilla, Jennifer DeRocco, Jeremy Rich, Chris Johnson, Garrett Olds, Robin Collins, Tammy Morgan, Nicole Markwardt, Cassie Latella, Cleo Adams, Heather Rose, Amanda Tabor, Tara Raux, William Holland, Alex Prue, Jennie Tofani, Janice Clerke, Kristara Bly, Chelsey Mitchell, Paige McGraw, Kelly Macisco, Brian Van Vechten, Susan Earl, Dawn Joslin-Cooley, Devon Rappa, Rachael Shepardson, Melanie Bernier Graham

Guests Present (those signing in)

Sandy Sherwood, Patricia Zink, Matt Shedd, Stacie Shedd, Becky Dean, Autumn Mitchell, Richard Mitchell, Joe Nolan, Campus, Scott Bulriss, Campus, Jim King, King & King, Joe Long, Francine Long, Michael Hoffman

AGENDA CHANGES

Consent Agenda

  • E (d), Change from Increase in Hours to Adjustment in Hours:
    • Arelys Ferdula, Teacher Aide – from 7 to 5.75 hrs/day, Effective 9/1/17
    • Carrie Schofield, Teacher Aide – from 6.75 to 7 hrs/day, , Effective 9/11/17
  • E (e) , Remove: Veronica Seaman, Teacher Aide
  • E (j), Remove: Carrie Schofield, Traffic Monitor – Barringer p.m.

PRESENTATIONS

New Staff Reception

The Board hosted a brief reception to welcome all new staff members hired to begin in the 2017-2018 school year.

Sandy Sherwood, District Superintendent

Mr. LaLonde introduced Sandy Sherwood, District Superintendent of HFHO BOCES. Mrs. Sherwood presented a PowerPoint on a proposal from the Herkimer-Fulton-Hamilton-Otsego BOCES to purchase the Remington Building from the Central Valley School District. The Board received a fact sheet regarding the proposed purchase, as well as a Component Share Summary sheet. A question and answer period followed.

President Rowland announced that the Board will be holding a public forum on the proposed sale and purchase of the Remington Building on a date to be determined in the near future.
Sandy Sherwood, District Superintendent (cont’d)

Residents are asked to send questions to the Board’s email account in order to insure that all questions are answered at the forum.

The vote will take place on November 14, 2017. Voting at Central Valley will take place in the Jarvis Media Center from 12:00 noon – 8:00 p.m.

(Copy of information on file in District Clerk’s files.)

ADMINISTRATIVE REPORTS AND RECOMMENDATIONS

Campus Construction – Capital Project Update

The Board received copies of a project report from Campus CMG, dated 9/8/17. Representatives from Campus and King & King were in attendance to provide a status update and a brief overview for each building, including athletic fields.

Discussion continued regarding sod versus seed and Jim King explained the growing seasons required for both options. Mr. King again indicated that he does not recommend that the district move forward with sod. The Board agreed to take formal action on this decision at this time as follows:

Approval of Field Type for Baseball Field at CVA – Seed

Based on input from Campus CMG and King & King Architects, on a motion made by Mr. LaLonde, seconded by Mr. Schell, the Board approved seed as the field type as opposed to sod for the baseball field at CVA. Motion carried 5-2-0. In favor: K. Rowland, K. Rich, D. LaLonde, J. North, F. Schell. Opposed: T. Costin, M. Darrow. Abstained: None.

Capital Project Update (cont’d)

Discussion took place regarding the decisions made on the paint, tile, and carpet choices for the buildings. In response to questions raised about alternates, the Board was cautioned about making final decisions on alternates at this time due to the number of unknowns that remain in the project.

Mr. Olds provided an update on track and field usage for spring and 2018-2019 sports. Boys Soccer has requested to use Herkimer College’s fields. The Board asked about any additional costs to the district if events/practices were to be held off site. Mr. Long reported that no agreements are to be made with offsite facilities without the consent of the district, especially those that would result in an expense to the district.

(Copy of report on file in District Clerk’s files.)

District Goals – Update and Roll Out

The Board received two draft proposals for the district’s logo of “Engage, Inspire, Achieve” for their consideration. It was suggested that the Board receive student input on what the final version should be. Review of the logo by Student Council was suggested.

(Copy of drafts on file in District Clerk’s files.)

ADMINISTRATIVE REPORTS

  • Title I Audit Update – Mrs. LaPaglia and Mrs. Hoffman provided an update on the District’s Title I Audit. The process for collecting and processing the information was reviewed.
  • Pre-K Program Update – Mrs. LaPaglia provided an update on the District’s Pre-Kindergarten Program. The program has been approved and there are currently nine available spots for 2017-2018.
  • Fast Fit / PE Minutes Update – Mr. Rich provided an update on the Fast Fit and Thunder Strong programs. A variety of new activities and stations have been implemented with hopes of adding an outdoor obstacle course in the future. All activities will help to move the district forward towards reaching the mandated minutes for Physical Education.

Business Official’s Report

The Board received copies of the July and August financial information for their review. The district’s internal and external auditors will attend the Board’s regular meeting in October to present the results from the 2016-2017 school year audit.

Mr. Long reported that the Transportation Committee will hold their initial meeting on October 2, 2017. The Finance Committee will wait to meet until after the audit has been presented to the Board.

(Copy of information on file in District Clerk’s files.)

BOARD DISCUSSION

BOE Subcommittees

The initial subcommittee meeting dates have been set as follows:

Transportation Committee – 10/2/17
Policy Committee – 10/3/17
Finance Committee – Will set a meeting date after audit has been presented to the Board
Curriculum Meeting – Will be setting a meeting date in the near future

Genesis Celebration of Education Awards – Nominations

Nominations are being sought for the Genesis Celebration of Education Awards. Mr. LaLonde reported that Central Valley has an amazing faculty and feels that the district should push for them to be recognized through this program. Additional information is available on their website at www.thegenesisgroup.org.

SBI Legislative Committee – BOE Volunteers

The SBI Legislative Committee is currently seeking Board of Education member volunteers. Board members were asked to contact the District Clerk if they are interested.

SBI Poverty Simulation Workshop

Mrs. Rowland provided an overview of the SBI Poverty Simulation that she and Mrs. Van Slyke recently attended. There is interest in bringing the simulation here for our faculty and staff.

Discussion took place regarding access to donations for our students in need. A number of programs are currently in place to assist our students who are in need of back packs, school supplies, snacks, etc.

PUBLIC OPEN FORUM

  • Tricia Zink – Asked if an email would be sent out about the Transportation Committee meeting date. Mrs. North, Committee Chair, will send out a notification.
  • Brittani Canipe – Commented on this evening’s BOCES presentation and stressed the need for Central Valley to have stability for its students as well. Mrs. Canipe expressed concerns about current lunch times for students, asked why it appears that the district is hiding the Remington building, and asked why the vote was not being held at that location.
  • Stacie Shedd – Stated that the BOCES students being referred to are also our Central Valley students.
  • Tara Raux – Suggested that a bus be provided to transport the track team from CVA to Jarvis. Mr. Long confirmed that this can be arranged.
  • Mary Thorp – Referred to statements in this evening’s Capital Project report indicating that it was the committee that made the decisions on certain items. Mrs. Thorp noted that, as a member of the Capital Project Committee, they have not met in two years. People working in specific places would like to be involved in the decisions. Mrs. Thorp also stated that, as a former Mohawk Track Coach, she believes that the track at Jarvis is indeed regulation size.
  • Becky Dean – Asked if there could be a public walk-through of the Remington building prior to the vote. Mrs. Rowland reported that this would be difficult as BOCES is currently leasing/occupying the building.
  • Tara Raux – Asked if it was possible to use Remington to house grades 5, 6, 7, until Central Valley no longer needs it in an attempt to take care of our own students and maintain the least disruptive environment for them.
  • Mr. Darrow asked if there would be a presentation to the Board of how all the students will fit into all the buildings. Mrs. Rowland reported that Dr. Hughes is working with the administrators to prepare this information for the October Board meeting.
  • Tricia Zink – Suggested that the Public Forum on the vote include the pros, cons, and cost of upkeep to the Remington building so that the public can make an educated decision.

ITEMS REMOVED FROM CONSENT AGENDA FOR INDIVIDUAL CONSIDERATION

Coaching Appointments – Winter 2017-2018:

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. Rich, seconded by Mrs. North, the Board approved the following coaching appointments for the winter 2017-2018 season. Motion carried 6-0-1. In favor: K. Rowland, K. Rich, T. Costin, D. LaLonde, J. North, F. Schell. Opposed: None. Abstained: M. Darrow.

Boys Varsity Basketball, Lucas Judd
Boys JV Basketball, Joe Patrei
Boys Mod A Basketball, Alex Prue
Boys Mod B Basketball, Dan Welch
Boys Varsity Volleyball, Charles Maxson
Boys Varsity Bowling, Tony Bonvino
Boys Varsity Wrestling, Robert Bush
Boys Var, Wrestling Asst. , Jeff Mower
Boys JV Wrestling, Justin Seifred
Boys Mod Wrestling, Jon Cole
Boys Indoor Track, Tim Lawrence
Vol. JV/Var Wrestling, Cory Pike
Vol. JV/Var Wrestling, Dave Bello
Vol. JV/Var Wrestling, John Stever
Vol. JV/Var Wrestling, Tim Rathbun
Vol. Asst. Mod. Wrestling, Fred Schell
Girls Var. Basketball, Jane Connors
Girls JV Basketball, David Ryan
Girls Mod A Basketball, Erin McKinley
Girls Mod B Basketball, David Wolfanger
Girls Varsity Volleyball, Dianna Ste-Marie
Girls JV Volleyball, Jennifer Smith
Girls Mod 7 Volleyball, Karen Guidi
Girls Mod 8 Volleyball, Ashley Lawrence
Girls Varsity Bowling, Kelly Macisco
Girls Indoor Track, Chris French
Varsity Cheerleading, Shannon Darrow

CONSENT AGENDA

Approval of Minutes

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Darrow, seconded by Mrs. North, the Board approved the minutes of the following meetings. Motion carried 7-0.

August 23, 2017 – Board Workshop
August 28, 2017 – Special Meeting
August 30, 2017 – Regular Meeting

Approval of Arrangement of Services – CSE/CPSE/504 Accommodation Plan Meetings

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Darrow, seconded by Mrs. North, the Board approved the arrangement of services of the following CSE/CPSE/504 Accommodation Plan Meetings. Motion carried 7-0.

August 29, 2017
September 11, 2017
September 12, 2017

(Copy of minutes on file in District Clerk’s files.)

Abandonment of Position

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Darrow, seconded by Mrs. North, the Board approved the abandonment of positions for the following employees. Motion carried 7-0.

Regina Brault, Teacher Aide, Effective 9/1/17
Dorothy Cacciatore, Teacher Aide, Effective 9/8/17

Acceptance of Resignations

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Darrow, seconded by Mrs. North, the Board accepted the following resignations. Motion carried 7-0.

William Holland, Teacher Assistant, Effective 8/31/17
Molly Johnson, Bus Monitor, Effective 8/31/17
Dorina Byard, Teacher Aide, Effective 9/2/17
Veronica Seaman, Teacher Aide, Effective 9/15/17
Tiffany Ouderkirk, Teacher Aide, Effective 9/21/17
Melanie Bernier Graham, Bus Monitor, Eff. 9/28/17 (pending appt. as Teacher Aide)
Carol Leon, Bus Driver, Effective 9/29/17
Nicole Kaminski, Social Worker, Effective 10/13/17

(Copy of resignations on file in District Clerk’s files.)

Approval of Personnel Appointments / Adjustments

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Darrow, seconded by Mrs. North, the Board approved the following personnel appointments. Motion carried 7-0.

Adjustment to 2017-2018 Employment Agreement:

Fran LaPaglia, Director of Elem. Education & Human Resources, Effective 7/1/17

Adjustment to Effective Date of Four-Year Probationary Appointment:

Janice Clerke, Special Education Teacher, Change from 9/1/17 to 9/12/17

Six-Month Probationary Appointment – On Hold:

Dale Williams, Food Service Helper, Effective 9/5/17 until further notice

Adjustment in Hours:

Arelys Ferdula, Teacher Aide – from 7 to 5.75 hrs/day, Effective 9/1/17
Rebecca Fogerty, Teacher Aide – from 6.5 to 7 hrs/day, Effective 9/1/17
Nancy Jones, Teacher Aide – from 5.75 to 7 hrs/day, Effective 9/5/17
Carrie Schofield, Teacher Aide – from 6.75 to 7 hrs/day, Effective 9/11/17
Tanya George, Food Service Helper – from 5.5 to 5.75 hrs/day, Effective 9/18/17
Rebecca Hayes, Teacher Aide – from 5.75 to 7 hrs/day, Effective 9/21/17
Pattie Day, Teacher Aide – from 5.75 to 7 hrs/day, Effective 9/25/17
Courtney Crim, Teacher Aide – from 5.75 to 7 hrs/day, Effective 9/25/17

Non-Instructional Appointments – Six-Month Probationary:

Amanda Tabor, Teacher Aide – 7 hrs/day, Effective 9/13/17
Samantha Murphy, Teacher Aide – 5.75 hrs/day, Effective 9/14/17
Heather Rose, Teacher Aide – 6.75 hrs/day, Effective 9/18/17
Cindy Teleki, Teacher Aide – 5.75 hrs/day, Effective 9/18/17
Michelle Childress, Teacher Aide – 6.75 hrs/day, Effective 9/20/17
Deavon Anderson, Teacher Aide – 5.75 hrs/day, Effective 9/25/17
Ashley Ossont, Teacher Aide – 5.75 hrs/day, Effective 9/27/17
Alesha Smith, Teacher Aide – 5.75 hrs/day, Effective 9/27/17
Melanie Bernier Graham, Teacher Aide – 5.75 hrs/day, Effective 10/2/17

Permanent Appointment:

Elena Dibble, Teacher Aide, Effective 9/30/17

Substitute Appointments – BOCES Sub Service:

Patty Gibson, Judith Krott, Kristin Smith, Debra Sutton
Dominica Helmer, Meredith Shearin, Heidi Snell, Regina Testa
Stephanie Hight, Alesha Smith, Christy Stephenson

Volunteer Coaching Appointment – Fall 2017-2018:

Vol. Girls Varsity Soccer, Michael Ferris

Extracurricular Appointments 2017-2018:,

Traffic Monitors – Barringer (p.m. only): Courtney Allen, Colleen Matthews, Tina Ondrako, Rachael Shepardson, Rob Watson

Traffic Monitors – Fisher (p.m. only): Nancy Jones, Betty Keeler, Amanda Tabor – Effective 9/12/17, Jackie Waseleski

Approval of Financial Reports

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Darrow, seconded by Mrs. North, the Board approved the following financial reports. Motion carried 7-0.

Financial Reports – July / August 2017
Internal Claims Auditors’ Log Summaries – June / July / August 2017
Extracurricular Accounts Summary – June / July / August 2017

OLD BUSINESS

There was no old business discussed this evening.

NEW BUSINESS

Approval of Memorandum of Agreement with CVUE

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. Rich, seconded by Mr. Darrow, the Board approved the following Memorandum of Agreement with the Central Valley United Employees. Motion carried 7-0.

Office Assistant II – Hourly rates adjusted due to reclassification as specified in MOA

(Copy of MOA on file in District Clerk’s files.)

Agreement between the District and CVUE – Employee # 37XXXX03 – TABLED

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Costin, seconded by Mr. Darrow, the Board tabled this item for further discussion in Executive Session. Motion carried 7-0.

Approval of Extra-Curricular Clubs – 2017-2018

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. Rich, seconded by Mr. Darrow, the Board approved the creation of the following clubs. Motion carried 7-0.

CVA Science & Outing Club
Middle School Travel Club

Approval of Non-Public School Transportation Request – 2017-2018

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Schell, seconded by Mrs. Rich, the Board approved the following non-public school transportation request for the 2017-2018 school year. Motion carried 7-0.

St. Francis de Sales Regional Catholic School: Bray – Marguerite and Leah

Approval of Poll Worker Appointments for Remington Vote on 11/14/17

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Schell, seconded by Mrs. Rich, the Board approved the appointments of the following pool workers for the Remington Vote on November 14, 2017. Motion carried 7-0.

Head Inspector: Carol Denison
Inspector/Transporter: Sharon Adams
Marilyn Bridger
Margaret Casey
Diana Geno
Mary Jane Guile
Mary Ann Vogel

Policy Revision Review – Approval

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. LaLonde, seconded by Mr. Costin, the Board approved the following policy revisions. Motion carried 7-0.

Policy #6003 – Substitute Teachers
Regulation #6003.1 – Waiver for Extension of a Substitute Teacher without Valid Teaching Certification

(Copy of policies on file in District Clerk’s files.)

Acceptance of Donation

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Schell, seconded by Mr. Costin, the Board formally accepted the following donation. Motion carried 7-0.

Day & Read Inc. – Annual donation of $1,000 to cover costs associated with CVA Academic Achievement Banquet

EXECUTIVE SESSION

On a motion made by Mr. Costin, seconded by Mr. LaLonde at 9:32 p.m., the Board entered into an Executive Session at 9:38 p.m. for the purpose of discussing the following. Motion carried 7-0.

  • Discussions regarding proposed, pending or current litigation;
  • Collective negotiations pursuant to Article 14 of the Civil Service Law;
  • Medical, financial, credit or employment history of any particular person or corporation, or matters leading to the appointment employment, promotion, demotion, discipline, suspension, dismissal or removal of any particular person or corporation.

Also present for a portion of the Board’s Executive Session were Ken Long (dismissed at 10:08 p.m.), Attorney Donald Budmen and Douglas Favaloro (dismissed at 11:02 p.m.).

The Board was called out of their Executive Session at 11:02 p.m. by President Rowland.

BOARD ACTION

Approval of Agreement between the District and CVUE – Employee # 37XXXX03

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. LaLonde, seconded by Mr. Darrow, the Board approved an agreement between the District and CVUE for Employee #37XXXX03. Motion carried 6-0-1. In favor: K. Rowland, K. Rich, T. Costin, M. Darrow, D. LaLonde, F. Schell. Opposed: None. Abstained: J. North.

(Copy of agreement on file in District Clerk’s files.)

ADJOURNMENT

On a motion made by Mr. Schell, seconded by Mr. Darrow, the Board adjourned their regular meeting at 11:07 p.m. Motion carried 7-0.

Marsha Griffith
District Clerk, Board of Education