main content starts here

May 24, 2018 Board of Education Approved Regular Meeting Minutes

Central Valley School District Board of Education – Regular Meeting
May 24, 2018 7:00 p.m.
APPROVED

The Board of Education’s regular meeting was called to order by President Kelly Rowland at 7:03 p.m. in the LGI room at Central Valley Academy. The Pledge of Allegiance was recited by all those present.

Members Present

Kelly Rowland, Pres.
Kristen Rich, Vice Pres.
Travis Costin
Matt Darrow (arrived 7:50 p.m.)
Daniel LaLonde
Jane North
Fred Schell

Members Absent

None

Staff Present

Jeremy M. Rich, Supt., Ken Long, Jim Humphrey, Don Hoaglander, Ryan Biamonte, Deb Rachon, Mary Thorp, Susan S. Earl, Johanna Levi

Guests Present

Becky Dean, Maggie Wesolowski, Matt Shedd, Stacie Shedd, Kevin Fike, Jonah Levi, Kadence Lyman, Annemarie Lyman, Nick Shedd, Shreya Patel, Avery Fike, Julianne Fike, Isabella White, Alexis White, Holly White

PRESENTATIONS

Lego Robotics Team

Members of the Aqua Challengers Lego Robotics Team reported on their recent trip to the World Championships in Detroit. The team explained their design for a device that monitors water usage in a home with a goal to conserve water.

Mr. Biamonte and Mrs. Rachon, Team Advisors, thanked the Board for their support and commended the students who participated. Parents expressed thanks to the Advisors for their time and dedication. Parents also encouraged the Board to continue to support this program and consider compensation for the advisors who donated many hours of their time to these students.

Tenure Reception

The Board recognized Donald Hoaglander for being appointed to Tenure in the position of Teacher Assistant.

A brief reception followed the presentations.

ADMINISTRATIVE REPORTS AND RECOMMENDATIONS

Superintendent’s Report

Capital Project Construction Report #11

The Board received copies of the May 2018 report for their information and review.

(Copy of report on file in District Clerk’s files.)

NNDCC Unit Inspection

Mr. Rich reported that the Unit Inspection was conducted according to current Navy guidelines to evaluate the performance and management effectiveness of the unit. The overall inspection grade for the unit at Central Valley was reported to be “Above Average.” Congratulations were extended to all involved in this program.

Amy Castle

Mr. Rich congratulated Amy Castle on being selected as a UCONN Cheerleader.

Spring Concerts

Mr. Rich commended all staff and students involved in the wonderful spring concerts.

Business Official’s Report

Financials

The Board received financial reports for the month of April 2018. Formal approval of these reports will be considered under New Business on this evening’s agenda.

Transportation

Work continues on new transportation routes to accommodate the closing of Jarvis.

Food Service

Approval of dairy bids for 2018-2019 is expected to take place at the Board’s June meeting. Mrs. Cristman and her staff are working on year-end events and trying to coordinate freezer space and the logistics of closing Jarvis.

(Copy of report on file in District Clerk’s files.)

BOARD DISCUSSION

Tour

The Jarvis Tour will take place on Tuesday, June 5, 2018, at 7:00 p.m. Visitors are asked to enter through the main entrance on Grove Street.

Honors Dinner

The annual Honors Dinner will be held on May 30, 2018, at Francesca’s.

Awards Ceremony

The Varsity Athletic Awards ceremony will be held on June 7, 2018, at 7:00 p.m. in the CVA auditorium. A reception will take place prior to the ceremony at 6:30 p.m. in the CVA cafeteria.

NYSSMA

Special thanks to Mr. Bunce and those involved in hosting this year’s NYSSMA Solo Festival.

Lacrosse

Mrs. Rowland suggested the Board consider the addition of a modified team for Girls Lacrosse to serve as a feeder program. Mrs. Rich noted that this would provide an additional opportunity for students who may have been cut from another sport.

Lego Robotics

The Board expressed support of Lego Robotics as a continued extracurricular opportunity for our students.

Meeting Night

Mrs. Rowland suggested changing the Board’s meeting night due to conflicts with the Ilion Village Board meeting night. Mr. Rich stated that it would be difficult to change our meeting nights as they are set around student activities and athletic events.

PUBLIC OPEN FORUM

  • Mary Thorp – Congratulated all involved in the recent elementary, orchestra, and band concert. She also asked about the location of graduation due to construction/parking concerns. Mr. Rich confirmed that graduation will be held at CVA and the parking situation will be reviewed.
  • Isabella White – Asked about bussing for Jarvis students that will be attending Barringer in the fall. Mr. Rich confirmed that transportation will be arranged for those students.

CONSENT AGENDA

Approval of Minutes

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mr. Darrow, the Board approved the minutes of the following meetings. Motion carried 7-0.

April 18, 2018 – Regular Meeting
May 8, 2018 – Budget Hearing

Approval of Arrangement of Services – CSE/CPSE/504 Accommodation Plan Meetings

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mr. Darrow, the Board approved the arrangement of services of the following CSE/CPSE/504 Accommodation Plan meetings. Motion carried 7-0.

  • April 3, 2018
  • April 4, 2018
  • April 6, 2018
  • April 9, 2018
  • April 10, 2018
  • April 12, 2018
  • April 13, 2018
  • April 16, 2018
  • April 18, 2018
  • April 19, 2018
  • April 20, 2018
  • May 1, 2018
  • May 2, 2018
  • May 3, 2018
  • May 4, 2018

(Copy of minutes on file in District Clerk’s files.)

Approval of Unpaid Leave of Absence Request

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mr. Darrow, the Board approved the following request for an unpaid leave of absence. Motion carried 7-0.

  • Christina Prokopienko, Science Teacher, Effective 6/7/18 – 6/22/18

(Copy of request on file in District Clerk’s files.)

Approval of Personnel Appointments/Adjustments

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mr. Darrow, the Board approved the following personnel appointments/ adjustments. Motion carried 7-0.

Non-Instructional Appointment – Permanent:

  • Charlene Schmidt, Food Service Helper, Effective 5/27/18

DASA Coordinators (Additional):

  • Brandy Vogel, Fisher
  • Brian Van Vechten, CVA

Extracurricular Appointment:

  • Jennie Tofani, Evening Media Center Tutor – Jarvis, 2 hrs/week for 5 weeks

Substitute Appointments – BOCES Sub Service:

  • Heather Mueller
  • Theresa Skandera

Approval of Financial Reports

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mr. Darrow, the Board approved the following reports for April 2018. Motion carried 7-0.

  • Financial Reports – April 2018
  • Internal Claims Auditors’ Log Summaries – April 2018
  • Extracurricular Summary Report – April 2018

(Copy of reports on file in District Clerk’s files.)

OLD BUSINESS

Approval of Policy Revision

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. LaLonde, seconded by Mrs. Rich, the Board approved revisions to the following policy. Motion carried 7-0.

  • #7100 – Extracurricular Activities(Copy of revisions on file in District Clerk’s files.)

Approval of Policies

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Schell, seconded by Mrs. Rich, the Board approved the following policies. Motion carried 7-0.

  • #0015 – Equal Opportunity and Nondiscrimination
  • #1002 – Visitors to the Schools
  • #1300 – Policy for Handling and Disseminating Identifying Information Received Regarding Sex Offenders
  • #3001 – Administrative Personnel
  • #3002 – Administrative Action in Absence of Board Policy
  • #3003 – Use of Committees
  • #8100 – Grade Level Placement, Retention and Promotion
  • #8304 – Student Participation in State Testing
  • #8503.2 – Independent Educational Evaluations – Reimbursement Rates
  • #8505.1 – Selection, Appointment and Compensation of Impartial Hearing Officers

(Copy of policies on file in District Clerk’s files.)

NEW BUSINESS

Approval of Additional Vote Worker Appointment – 5/15/18

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. LaLonde, seconded by Mr. Darrow, the Board approved the appointment of the following vote worker for the 5/15/18 Annual Budget Vote/Board Election. Motion carried 7-0.

JoAnn Duga, Election Inspector/Assistant Clerk

Acceptance of 2018-2019 Budget Vote/Board Election Results – 5/15/18

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mrs. Rich, the Board accepted the results of the 2018-2019 Annual Budget Vote/Board Election, held on 5/15/18. Motion carried 7-0.

Budget – Passed
Board Members Elected: Jonah Levi / Marguerite Wesolowski

(Copy of results on file in District Clerk’s files.)

Approval of Resolution for Nomination of Board Member

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Schell, seconded by Mr. Darrow, the Board approved a resolution nominating Daniel LaLonde for the following School Board Service award. Motion carried 6-0-1. In favor: K. Rowland, K. Rich, T. Costin, M. Darrow, J. North, F. Schell. Opposed: None. Abstained: D. LaLonde.

Daniel LaLonde, Everett R. Dyer Award for Distinguished School Board Service

Approval of Changes to Board of Education Meeting Schedule

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Schell, seconded by Mrs. Rich, the Board approved the following changes to their upcoming meeting schedule. Motion carried 7-0.

Addition: Thursday, 6/7/18 – Executive Session Only – 6:00 p.m.

Change: Wednesday, 6/13/18 Regular Meeting to Thursday, 6/14/18 – 7:00 p.m.

Change: Wednesday, 7/11/18 Reorg/Regular Meeting to Thursday, 7/5/18 – 7:00 p.m.

Approval of Resolution to Appoint General Legal / Litigation / Labor Relations Counsel

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. LaLonde, the Board approved the following resolution. Motion carried 7-0.

RESOLVED, that the Board of Education of the Central Valley School District hereby appoints the law firm of Girvin & Ferlazzo, PC, 20 Corporate Woods Boulevard, Albany, NY 12211, to the position of General Legal/Litigation/Labor Relations Counsel, in addition to firms previously appointed by the Board of Education, effective immediately through June 30, 2018, at hourly rates to be determined by negotiations between the District and the firm.

Acceptance of Bid Results / Award of Contract to Low Bidder

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Schell, seconded by Mrs. North, the Board accepted bid results and awarded the contract to the following low bidder. Motion carried 7-0.

  • Automation Experts, Inc. – Electrical Work on the Capital Outlay Project(Copy of bid results on file in District Clerk’s files.)

Acceptance of Donation

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. LaLonde, seconded by Mr. Schell, the Board accepted the following donation. Motion carried 7-0.

The Ilsababy Foundation for Arts in Educ. Program – January 2018 / April 2018 — $7,305.68
Approval of Disposal of Surplus Goods

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mr. Darrow, the Board approved of the disposal of the following surplus goods. Motion carried 7-0.

  • Equipment – Gait Trainer and Stander – To be donated to BOCES
  • CVA Library Discards – 4/1/18 – 5/11/18 Inventory List
  • Jarvis – Inventory List – 5/23/18
  • Jarvis Library Discards – 4/7/18 – 5/11/18 Inventory List
  • Barringer Library Discards – 6/17/17 – 5/11/18 Inventory List
  • Fisher Library Discards – 6/14/17 – 5/11/17 Inventory List

EXECUTIVE SESSION

On a motion made by Mr. Darrow, seconded by Mr. LaLonde, the Board entered into an Executive Session at 8:22 p.m. for the purpose of the discussing the following. Motion carried 7-0.

  • Collective negotiations pursuant to Article 14 of the Civil Service Law
  • Medical, financial, credit or employment history of any particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of any particular person or corporation.

Also present for the Board’s Executive Session was Ken Long.

The Board was called out of their Executive Session by President Rowland at 9:31 p.m.

Approval of Salary Adjustments – 2018-2019

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mrs. Rich, the Board approved 2018-2019 salary adjustments for the following non-union personnel. Motion carried 7-0.

  • Nicki Bailey, Account Clerk (Payroll)
  • Brady Boyd, Director of Facilities II
  • Barbara Cristman, School Lunch Manager
  • Chad Francisco, Transportation Supervisor
  • Marsha Griffith, Secretary to the Superintendent/District Clerk
  • Tammy Morgan, Office Assistant II
  • Lisa VanWinkler, Treasurer
  • Kenneth Long, Business Manager

ADJOURNMENT

On a motion made by Mr. Schell, seconded by Mr. Darrow, the Board adjourned their regular meeting at 9:39 p.m. Motion carried 7-0.

Marsha Griffith
District Clerk, Board of Education