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BOE July 10, 2019 Reorganization and Regular Meeting Minutes Approved

Central Valley School District Board of Education – Reorganization and Regular Meetings
July 10, 2019  7:03 p.m.

The Board of Education’s Reorganization and Regular Meeting was called to order by Superintendent Jeremy M. Rich, at 7:03 p.m., in the LGI at Central Valley Academy. The Pledge of Allegiance was recited by all those present.

Members Present

Travis Costin
Matt Darrow
Jonah Levi
Jane North
Jason Sanchez
Kelly Rowland
Maggie Wesolowski
Members Absent
None

Staff Present

Jeremy M. Rich, Supt. , Jim Humphrey, Fran LaPaglia, Kathy Carney, Sally Kramas, Jessica Bowman, Garrett Olds, Mark Bunce, Cuyle Rockwell, Brittani Canipe

Guests Present

Kelly North, Jaime North

AGENDA CHANGES

XXIII – Consent Agenda

  • (B) Acceptance of Resignation – Andrew Caswell, Music Teacher, Eff. 7/3/19

APPOINTMENT OF DISTRICT CLERK

On a motion made by Mrs. Rowland, seconded by Mr. Levi, the Board approved the appointment of Marsha Griffith to the position of District Clerk for the 2019-2020 school year. Motion carried 7-0.

ADMINISTRATION OF OATH OF OFFICE

At this time the District Clerk administered the Oath of Office to the following individuals:

  • Jason Sanchez, Newly Elected Board of Education Member
  • Matt Darrow, Re-Elected Board of Education Member
  • Jane North, Re-Elected Board of Education Member
  • Jeremy M. Rich, Superintendent of Schools

ELECTION OF OFFICERS

President

  • Mrs. Wesolowski nominated Mrs. Rowland for the position of Board of Education President. There were no other nominations for President.
  • On a motion made by Mr. Darrow, seconded by Mr. Levi, Mrs. Rowland was elected as Board President. Motion carried 6-0-1. In favor: T. Costin, M. Darrow, J.Levi, J. North, J. Sanchez, M. Wesolowski. Opposed: None. Abstained: K. Rowland.
  • Mrs. Rowland was administered the Oath of Office by the District Clerk.

Administration of Oath of Office to District Clerk

  • President Rowland administered the Oath of Office to Marsha Griffith, District Clerk.

Vice President

  • Mrs. North nominated Mrs. Wesolowski for the position of Board of Education Vice President. There were no other nominations for Vice President.
  • On a motion made by Mr. Darrow, seconded by Mr. Levi, Mrs. Wesolowski was elected as Board Vice President. Motion carried 6-0-1. In favor: T. Costin, M. Darrow, J. Levi, J. North, J. Sanchez, K. Rowland. Opposed: None. Abstained: M. Wesolowski.
  • Mrs. Wesolowski was administered the Oath of Office by the District Clerk.

CONFIRMATION OF NO CONFLICT

All members of the Central Valley School District Board of Education completed Conflict of Interest forms and submitted them to the District Clerk.

(Completed forms on file in District Clerk’s files.)

APPROVAL OF APPOINTMENTS / DESIGNATIONS / AUTHORIZATIONS

APPOINTMENT OF OFFICERS

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved the following officer appointments for the 2019-2020 school year. Motion carried 7-0.

  • Deputy Clerk, James Humphrey
  • District Treasurer, Lisa VanWinkler
  • Deputy Treasurer, Board President
  • Tax Collector, Cherri Hyer
  • Internal Claims Auditor, Laurie Landry / Cuyle Rockwell / Tracy Voce

OTHER APPOINTMENTS

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mr. Costin, the Board approved the following appointments for the 2019-2020 school year. Motion carried 7-0.

  • School Attorney
    • Ferrara Fiorenza PC
    • Girvin & Ferlazzo, PC
    • Hancock Estabrook, LLP
  • School Physician
    • Little Falls Hospital/Bassett Healthcare (N.P.)
    • [Charlene Macri / Michelle Gorski, N.P.]
  • Designated Educational Official, Jeremy M. Rich
  • Chief Emergency Officer—Jeremy M. Rich
  • External Auditor—D’Arcangelo & Co.
  • Internal Controls Auditor—Questar III BOCES
  • Certifier of Payrolls—Jeremy M. Rich
  • Records Access Officer—James Humphrey
  • Records Management Officer—James Humphrey
  • Borrowing and Investment Officer—James Humphrey
  • Bond Counsel—Timothy McGill
  • Financial Advisors—Bernard P. Donegan, Inc.
  • Purchasing Agent—James Humphrey
  • Deputy Purchasing Agent—Jeremy M. Rich
  • Title I Compliance Officer—Kathleen Carney
  • Title I Purchasing Officer—James Humphrey
  • ADA & 504 Compliance Officer—To Be Determined
  • Section 504 Purchasing Officer—James Humphrey
  • Medicare Compliance Officer—To Be Determined
  • Homeless Liaison—To Be Determined
  • Impartial Hearing Officers—Per List from SED
  • Hearing Officers—Superintendent / Reps. from ONC BOCES
  • Equal Opp./Compliance/Title IX Officer—Fran LaPaglia
  • Dignity for All Students Coor.-CVA—S. Darrow, M. DelConte, A. Horner, B. Van Vechten
  • Dignity for All Students Coor.- Mid Sch.—J. Aulisi, S. Buttacaroli, M. Babula
  • Dignity for All Students Coor.- Barringer—S. Fransman, C. Keeler
  • Dignity for All Students Coor.- Fisher—H. Bove, B. Vogel
  • Lead Evaluators—Jeremy M. Rich / Fran LaPaglia / K. Carney
  • Attendance Officers—Building Principals
  • Asbestos Coordinator—Brady Boyd
  • LEA Asbestos Designee / Mgt. Planner—Brady Boyd
  • Pesticide Representative—Brady Boyd
  • Chemical Hygiene Officer—Brady Boyd
  • Extracurricular Activity Fund Treasurer—Krista Campione
  • CSE Membership—Available in District Clerk’s Files
  • CPSE Membership—Available in District Clerk’s Files
  • District and Building Level School Safety Response Teams—Chart Available in District Clerk’s Files

DESIGNATIONS

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved the following designations. Motion carried 7-0.

  • Official Bank Depositories:
    • M&T Bank
    • Adirondack Bank
    • Bank of America
    • JP Morgan Chase Bank, N.A.
  • Credit Cards:
    • Walmart: $3,000 Limit—Housed in office with authorization via purchase order
    • Adirondack Bank: Two Cards — $3,000 Limit Each, Assigned to Superintendent and Treasurer
  • 2019-2020 Board of Education Meeting Schedule (subject to change):
    • July 10, 2019 – Reorg & Regular Mtg
    • August 21, 2019
    • September 18, 2019
    • October 16, 2019
    • November 20, 2019
    • December 18, 2019
    • January 15, 2020
    • February 12, 2020
    • March 18, 2020
    • April 15, 2020
    • May 12, 2020 – Budget Hearing
    • May 27, 2020
    • June 17, 2020
  • Official Newspaper—The Times/Telegram
  • Official Spokesperson for the District—Superintendent of Schools
  • Audit Committee—Board of Education “Committee of the Whole”
  • Designation of District Treasurer to sign all checks or Business Administrator is authorized if Treasurer is not available;
  • Designation of Building Principals & Extracurricular Treasurer to sign Extracurricular Classroom Account checks and related documentation;
  • Prices for School Meals: (if no CEP)
    • Elementary
      • $1.25/breakfast meal
      • $2.10/lunch meal
    • Middle School
      • $1.25/breakfast meal
      • $2.40/lunch meal
    • CVA
      • $1.25/breakfast meal
      • $2.50/lunch meal

AUTHORIZATIONS

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Wesolowski, seconded by Mrs. North, the Board approved the following authorizations. Motion carried 7-0.

Authorization of Superintendent to certify payrolls;

Authorization of District Treasurer to loan from the General Fund to the Federal Fund, the Capital Fund and the School Lunch Fund, only such sums as are necessary to pay the then current payrolls and warrants until revenues are received from the respective funds for the school district for the 2019-2020 school year, as well as authorization of the use of facsimile signature;

Authorizes the Superintendent to: 1) Transfer of Funds; to transfer funds within the budget; 2) Accept Funds; to accept all drafts, checks, and other dealings with District Funds which bear the signature or official facsimile of the District Treasurer or Superintendent of Schools;

Authorization of attendance of Superintendent and all Board of Education members at appropriate conferences, conventions and workshops with expenses as included in the 2019-2020 school budget;

Authorization of Superintendent to approve staff attendance at appropriate conference with expenses;

Authorization of Superintendent to apply for grants in aid; to submit grant proposals which will benefit the school district;

Authorization of Superintendent to adjust school calendar; to alter the instructional school calendar;

Authorization of Business Administrator for the following:

  • Investments; to invest School District monies in accordance with Sections 1604-A and 1723-a of the Educational Law and other pertinent regulations;
  • Transfer Funds Between Banks; to execute, on behalf of the school, a Funds Transfer Agreement with the approved School Banks in such form and content and upon such terms as deemed and proper; and the Treasurer and the Business Administrator are authorized to issue payment orders to the approved School Banks in accordance with the Funds Transfer Agreement and to authenticate any payment orders received by the banks;

Authorization of Petty Cash Funds: $100 in each building and $100 in the District Office;

Authorization of Petty Cash Fund Custodians:  Building Principals and Business Administrator as follows;

  • Business Administrator – James Humphrey
  • Middle School – Charles Pratt
  • High School – Richard Keeler
  • Barringer – Aaron Carey
  • Fisher – Michele Pilla

Authorization of Building Principals, under Education Law 3214, to suspend students from school for up to five (5) school days for the 2019-2020 school year;

Authorization of Treasurer to execute bank transactions;

Authorization of President of the Board of Education to borrow maximum allowable amounts by law on Tax Anticipation Notes for the 2019-2020 school year;

Authorization of President of the Board of Education to renew perpetual Revenue Anticipation Notes;

Authorization of Business Administrator and/or Superintendent of Schools to sell surplus equipment for the 2019-2020 school year;

Authorization of the Superintendent to appoint employees on a temporary basis with the understanding that the Board of Education will make the final determination at the next subsequent Board of Education meeting;

Authorization of Vice President to sign contracts in the absence of President.

PUBLIC EMPLOYEE BLANKET BONDS

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved the following blanket bond designations. Motion carried 7-0.

  • Business Administrator $1,000,000
  • District Treasurer $1,000,000
  • Deputy Treasurer $1,000,000
  • District Clerk $1,000,000
  • Claims Auditors $1,000,000
  • Tax Collector Blanket Bond $1,000,000
  • Student Activities Acct.Treas. $1,000,000
  • School Attorney $1,000,000
  • All Other Employees $1,000,000

ESTABLISHMENT OF MILEAGE RATE

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mr. Levi, the Board approved the mileage rate at the current IRS rate for the 2019-2020 school year. Motion carried 7-0.

BOARD OF EDUCATION MEMBERSHIPS

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved the following memberships. Motion carried 7-0.

  • New York State School Boards Association
  • Rural Schools Association
  • Oneida-Madison-Herkimer School Boards Institute

OTHER

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Wesolowski, seconded by Mr. Levi, the Board approved the following. Motion carried 7-0.

The Board of Education for the Central Valley Central School District wishes to protect the District, the members of the Board of Education and any school district officers in actions brought against them or in any action or proceeding touching any district property or involving its rights or interest; and
Whereas, the Board of Education of the Central Valley Central School District wishes to protect its Superintendent, Principals, members of teaching or supervisory staff, members of a committee on special education or subcommittee thereof, surrogate parent, as defined in their regulations of the Commissioner of Education, any member of the Board of Education or non-instructional employee in any action or proceeding, other than a criminal prosecution or an action or proceeding brought against him/her by the District, including proceeding before the Commissioner of Education, arising out of the exercise of his/her powers or the performance of his/her duties; and

Whereas, the Board of Education of the Central Valley Central School District wishes to protect its members, employees, officers, authorized volunteers or any other person holding a position by election, appointment or employment in the service of the school district, whether or not compensated, in any civil action or proceeding, state or federal, arising out of any alleged act of omission which occurred or allegedly occurred while the employee was acting within the scope of his/her employment or duties with the District.

BE IT RESOLVED that, the benefits and protection afforded, provided pursuant to 3811 of the Education Law, shall be available, subject to the procedural requirements set forth therein and,

BE IT FURTHER RESOLVED that, the benefits and protection afforded protections pursuant to 18 of the New York State Public Officers Law shall supplement and be available in addition to any defense or indemnification protection conferred by other statues, rules or regulations, including but not limited to, the protection provided pursuant to Education Law 3811, 3023, and 3028 subject to the procedural requirements set forth therein.

RE-ADOPTION OF POLICIES

Re-Adoption of all previous Board of Education policies and Code of Ethics in effect during the previous year, as implied in Education Law 1709, 2503 for the 2019-2020 school year.

APPROVAL OF RATES

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mrs. North, the Board approved the following rates. Motion carried 7-0.

  • Election Workers – $15.00/hour
  • Substitute Teachers
    • Certified – $90.00/day
    • Non-Certified – $80.00/day
  • Certified Retiree of the District – $100.00
  • Substitute Teacher Aides/Food Service – Current NYS Minimum Wage
  • Substitute Teacher Assistants
    • Non-Certified – Current NYS Minimum Wage
    • Certified – $5.00 over Non-Certified Rate
  • Substitute Nurses
    • Registered – $100.00/day
    • LPN – $80.00/day
  • Substitute COTA – $100/day
  • Non-Resident Tuition Rates (K-12) As Established by the Commissioner of Education (8NYCRR 174.2)

APPOINTMENT OF BOE REPRESENTATIVES TO ASSOCIATION COMMITTEES

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved the appointment of the following representatives. Motion carried 7-0.

• 2019-2020 SBI Executive Committee Member—Maggie Wesolowski
• 2019-2020 SBI Executive Committee Alternate Member—Travis Costin

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Wesolowski, seconded by Mr. Levi, the Board approved the appointment of the following liaison. Motion carried 7-0.

• 2019-2020 Board of Education Liaison to the CVCSD Foundation—Matt Darrow

PRESENTATIONS

There were no presentations this evening.

ADMINISTRATIVE REPORTS AND RECOMMENDATIONS

Superintendent’s Report

Mr. Rich welcomed Mr. Sanchez as the newly elected Board member and congratulated Mr. Darrow and Mrs. North on their re-election.

Mr. Rich reported that the end of the school year went well, including the graduation ceremony. Thanks were extended Mr. Keeler, Mrs. Kramas, Mr. Bunce and all those involved in making graduation so special.

Summer professional development will be starting soon for teachers. The elementary summer school program has begun and is going well overall. The response by the kids was very positive. Mrs. LaPaglia and Mrs. Carney will continue to monitor the program to be sure things are running smoothly. Mr. Rich will plan a visit as well.

Administrative Reports

Mrs. LaPaglia reported that after sign-ups, there are still approximately 15 open spots in the district’s Pre-K program. Steps will be taken to notify the public so that the program can be filled to the maximum of 132 for the 2019-2020 school year.

Business Official’s Report

Mr. Humphrey reported that his office is working at finishing up the 2018-2019 school year and opening the 2019-2020 fiscal year. State reporting will take place this summer.

In the area of professional development, the administration has made the decision to spend district PD money on district personnel. Mrs. Carney, Mrs. LaPaglia, and Mr. Rich will lead this new model. Mr. Rich noted that the teachers will be working with the principals to determine our PD needs.

Discussion took place regarding transportation changes for fall. Mr. Humphrey reported that start times will remain the same, but dismissal times will be changing at the middle school and high school. Mr. Rich explained that Central Valley and other component districts fell short of the standard school day at the higher levels by 18 minutes. The districts in Herkimer County affected by this shortage are all doing basically the same changes to keep things consistent.

BOARD DISCUSSION

Mr. Darrow asked for an update on the turf and baseball field. Training took place in early July as to how to groom the turf. Questions were raised about the wave in the field. Mr. Rich reported that although the wave is a visible annoyance, there is nothing wrong with the field itself and it does not impact the safety of our athletes playing on it. The area has not been groomed yet as training just took place. The baseball field will need to go through one more growing season and should be playable next spring.

Mr. Costin suggested the playground at Barringer as a new area for the village’s summer program. Mr. Rich stated that he had not been contacted by the village but would first need to check with the district’s insurance company to see if this would be a liability. Mrs. Rowland noted that the current location on Montgomery Street is centrally located so that children can walk to it.

PUBLIC OPEN FORUM

There was no public participation this evening.

EXECUTIVE SESSION

On a motion made by Mr. Costin, seconded by Mr. Darrow, the Board entered into an Executive Session in the High School Conference Room at 7:58 p.m. for the purpose of discussing matters pertaining to the:

• Medical, financial, credit or employment history of any particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of any particular person or corporation.

Motion carried 7-0.

The Board was called out of Executive Session at 8:48 p.m. by Board President Rowland.

ITEMS REMOVED FROM CONSENT AGENDA FOR INDIVIDUAL CONSIDERATION

There were no items removed from the consent agenda for individual consideration.

CONSENT AGENDA

Approval of Minutes

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved the minutes of the following meetings. Motion carried 7-0

  • Regular Meeting – June 19, 2019
  • Special Meeting – June 28, 2019

Acceptance of Resignations

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board accepted the following resignations. Motion carried 7-0.

  • Amy Miller, Teacher Aide and Elem. Summer School Aide, Effective 6/28/19
  • Kelly Grates, Elementary Teacher, Effective 6/30/19
  • Andrew Caswell, Music Teacher, Effective 7/3/19

(Copy of resignations on file in District Clerk’s files.)

Approval of Personnel Appointments

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved the following appointment. Motion carried 7-0.

Substitute Appointment:

  • Catherine Basi, Substitute School Nurse, Effective 9/1/19 until further notice

Fall 2019 Coaching Appointments:

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved the following fall 2019 coaching appointments.

Motion carried 7-0.

  • Varsity Cheer—Shannon Darrow Jr.
  • Jr. Varsity Cheer—Michele DelConte
  • Boys Varsity X-Ctry—Charles Maxson
  • Girls Varsity X-Ctry—Mike Farber
  • Boys Mod X-Ctry—William Holland
  • Girls Mod X-Ctry—Krista Harwick
  • Varsity Field Hockey—Erin McKinley
  • Jr. Var. Field Hockey—Sirena Smith
  • Mod. Field Hockey—Anthony Bonvino
  • Head Varsity Football—Jon Cole
  • Varsity Head Football—Tim Lawrence
  • Asst. Varsity Football—Bob Bush
  • Asst. Varsity Football—Todd Hoffman
  • Jr. Varsity Asst. Football —Adam Rosenbarker
  • Modified Head Football—Joe Patrei
  • Modified Asst. Football—Chris French
  • Boys Jr. Varsity Soccer—N/A
  • Boys Modified Soccer—TBD
  • Girls Varsity Soccer—Jonna Costin
  • Girls Jr. Varsity Soccer—Katie Monahan
  • Girls Modified Soccer—Maegan Laymon
  • Girls Varsity Tennis—Bill Obernesser

OLD BUSINESS

There was no old business discussed this evening.

NEW BUSINESS

Approval of Arrangement of Services of CSE/CPSE/504 Accommodation Plan Meetings

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North seconded by Mr. Levi, the Board approved the arrangement of services of the following CSE/CPSE/504 Accommodation Plan Meetings. Motion carried 6-0-1. In favor: T. Costin, M. Darrow, J. Levi, J. North, J. Sanchez, M. Wesolowski. Opposed: None. Abstained: K. Rowland.

  • June 5, 2019
  • June 6, 2019
  • June 7, 2019
  • June 10, 2019
  • June 11, 2019
  • June 12, 2019
  • June 13, 2019
  • June 17, 2019
  • June 19, 2019
  • June 25, 2019

(Copy of minutes on file in District Clerk’s files.)

Approval of Memorandum of Agreement with CVTA – Teacher on Special Assignment (TOSA)

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved the following Memorandum of Agreement with the CVTA for the following TOSA. Motion carried 7-0.

  • Garrett Olds, Sports and Eligibility Coordinator, Effective 7/1/19 – 6/30/20

(Copy of agreement on file in District Clerk’s files.)

Approval of Overnight Field Trip Request

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Wesolowski, seconded by Mr. Darrow, the Board approved the following overnight field trip request. Motion carried 7-0.

  • Music Students, Washington DC and Gettysburg, Effective 4/23/20 – 4/26/20

(Copy of request on file in District Clerk’s files.)

Acceptance of Donation

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board accepted the following donation. Motion carried 7-0.

  • Space Shuttle Poster Board, Donated by Harold Wood, Estimated Value: $50

Approval to Dispose of Surplus Goods

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Wesolowski, seconded by Mrs. North, the Board approved to dispose of the following surplus goods. Motion carried 7-0.

  • Physical Educational Equipment – June 2019 Inventory List

Approval of Facilities Use Agreement with Capital Region BOCES]Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Sanchez, the Board approved the following facilities use agreement with Capital Region BOCES. Motion carried 7-0.

Facilities Use Agreement for BOCES

  • Grant Writer – $2,500 , Effective 7/1/19 – 6/30/20

NEXT MEETING

The Board’s next regular meeting will be held on Wednesday, August 21, 2019.

ADJOURNMENT

On a motion made by Mr. Levi, seconded by Mr. Darrow, the Board adjourned their reorganization and regular meeting at 8:57 p.m. Motion carried 7-0.

Marsha Griffith
District Clerk, Board of Education