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April 18, 2018 Board of Education Approved Regular Meeting Minutes

Central Valley School District Board of Education – Regular Meeting
April 18, 2018   7:00 p.m
APPROVED

The Board of Education’s regular meeting was called to order by President Kelly Rowland at 7:00 p.m. in the LGI room at Central Valley Academy. The Pledge of Allegiance was recited by all those present.

Members Present

Kelly Rowland, Pres., Kristen Rich, Vice Pres., Travis Costin, Daniel LaLonde, Jane North, Fred Schell

Members Absent

Matt Darrow

Staff Present

Jeremy M. Rich, Supt., Ken Long, Lisa Hoffman, Jim Humphrey, Richard Keeler, Michele Pilla, Aaron Carey, Garrett Olds, Tammy Morgan, Conrad Phillips, Brittani Canipe, Susan S. Earl, Tara Raux, Mary Thorp, Kelley Macisco, Robert Bush, Jonah Levi, Colleen Campbell

Guests Present

Allie Morgan, Maggie Wesolowski, Pam Listovitch, Patricia Frank, Laura Archer, Becky K. Dean, Kerissa Marquissee, M. Brien

AGENDA CHANGES

Consent

  • D. (c) , Remove LTS Substitute Appointment – Karen Anderson, LTS Earth Science Teacher
  • D. (d) Approval of Retired Substitute Teacher (Earth Science) – Karen Anderson, Effective 4/3/18
  • D. (f), Acceptance of Resignation – Jennifer Mueller, School Nurse, Effective 5/13/18

New Business

  • F. Approval of Annual Vote Worker Appointments — Remove Carol Denison – Add Sharleen Roginski

PRESENTATION

Recognition of Winter Scholar Athletes/Teams

The Board recognized two CVA teams and 33 individual students who earned New York State Public High School Athletic Association (NYSPHSAA) Student-Athlete awards for the winter 2017-2018 season. To qualify as a team, at least 75 percent of the roster must carry a 90.00 or higher GPA. If the team does not meet the team criteria, individuals on that team must carry a 90.00 or higher GPA to be considered a Scholar-Athlete.

A brief reception followed the presentation.

ADMINISTRATIVE REPORTS AND RECOMMENDATIONS

Superintendent’s Report

Capital Project Construction Report #10

The Board received copies of the April 2018 report for their information and review.

(Copy of report on file in District Clerk’s files.)

Capital Project Update –

Mr. Rich provided an update on the status of Capital Project to date.

  • Jarvis – Mr. Rich met with Village officials to discuss traffic from the new bus loop. It was agreed that there would continue to be a bus stop will be at Jarvis in front of the gym. Construction machinery will be fenced off in that area for safety purposes. Mr. Rich also met with the custodial staff in each building to start planning the Jarvis move that must be completed by the end of June. The use of Conex boxes, existing dumpsters, and other storage options were discussed. Staff at Jarvis will begin determining what items can be used, recycled, or marked as surplus for donation/disposal according to district policy.
  • CVA – Work on the culvert pipe will begin the second week in July. Discussion took place regarding the use of the fitness center during the summer months. Due to the construction, there are safety and security concerns that would limit access to this area. There was a suggestion made to check into other locations for off-season training, such as the YMCA or Herkimer College.

Proposed Change in Calendar

Due to the amount of time that will be required to empty the Jarvis building, Mr. Rich asked for the Board’s consideration in changing the last week of school from full days to half days for students in grades PreK-8. Jarvis staff will be busy packing and moving, Fisher and Barringer staff would participate in professional development work. After brief discussion, the Board acted upon Mr. Rich’s recommendation as shown below.

Approval of Change in 2017-2018 School Year Calendar

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Schell, seconded by Mrs. North, the Board approved a change in the 2017-2018 school year calendar. The week of June 18-22 will be changed to half-day sessions for all students in grades PreK-8, with standard half-day dismissal times. Students taking Regents exams during that week are still required to attend. Motion carried 6-0.

School Resource Officer

Mr. Rich recently attended a task force meeting to discuss School Resource Officers. Unlike other area schools, Central Valley is covered by two different municipalities. As a result, Mr. Rich will continue to work with the police chiefs and review all the information and options available. More information will be shared as it becomes available.

Administrative Postings

Mr. Rich reported that the postings have gone out internally and on OLAS for several administrative vacancies. The deadline for applications is May 4, 2018. It is anticipated that interviews will take place in mid-May.

Transportation

Discussion is ongoing with regard to traffic scenarios for both Barringer and Fisher. More information will be shared as it becomes available.

Business Official’s Report

Budget

The Board received copies of the proposed 2018-2019 spending plan. On the expense side, Mr. Long explained that this is basically a rollover of the 2017-2018 budget, with the exception of debt service, salaries, and benefits. Debt service will increase over the current year by approximately $1.5 million, due to old debt from the former Ilion CSD being retired, along with new debt for the project. On the revenue side, there is an increase in Foundation and Building Aid, with the scheduled decrease in reorganizational aid to be phased in next year.

Mr. Long reported that the budget proposal includes an increase to the tax levy of 1.94%, which is well below the allowable limit of 7.07%.

Property Tax Report Card

The Board will consider formal approval of the Property Tax Report Card for 2018-2019 under New Business on this evening’s agenda.

Corrective Action Plan – Internal Audits

The Board received copies of the audits and responses for both the Extra-Classroom Activities Audit and the Medicaid Audit. Copies of the district’s response to the Payroll Audit will be provided when the final version becomes available.

(Copy of information on file in District Clerk’s files.)

Capital Outlay Project

We have received approval from NYSED. This will allow us to upgrade to cost-efficient LED lighting in both the fitness center and the LGI. It is anticipated that work should start on or around early June.

Safety Award

The district won a safety award again from our carrier, Utica National Insurance Group. We received a check for $500 to be used for a safety related item or program. This year, we will use the funds to offset some of the cost of the cameras recently installed at Jarvis.

Budget Vote

Budget packets were delivered as of May 1, 2018. The annual Budget Hearing will be held on Tuesday, May 8, 2018, at 7:00 p.m. in the LGI. The budget notice will be sent home to residents after the hearing and prior to the vote. The statewide voting date is Tuesday, May 15, 2018. Polls will be open at Central Valley from 12:00 noon – 8:00 p.m.

BOARD DISCUSSION

  • SBI Meeting Info – Mr. LaLonde provided an update on the SBI School and Community Program Showcase on Student-Centered Schools, as well as the new Data Privacy and Security Law.
  • Policy Revisions – Discussion took place regarding proposed revisions to Policy #7100 in hopes of clarifying the existing policy.

Approval of Revisions to Policy #7100 – Extracurricular Activities

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. LaLonde, seconded by Mr. Schell, the Board approved revisions to Policy #7100 regarding extracurricular activities. Motion carried 6-0.

(Copy of policy on file in District Clerk’s files.)

PUBLIC OPEN FORUM

  • Maggie Wesolowski – Thanked Mrs. Pilla, Mrs. Pierce, and the teachers for their work on the kindergarten spring concert. Suggested that the walls and floors in the elementary schools be made uniform inside.
  • Mary Thorp – Expressed thanks for the opportunity for our students to participate in the School to Careers Program. Expressed concerns about the ELA testing format.
  • Brittani Canipe – Asked for teachers to be allowed to look through items deemed as surplus before they are disposed of. Mr. Rich explained the process that will be put in place.
  • Award – Mr. Rich reported that Barringer received an award for the growth of our students in ELA. Mr. Rich commended our students and staff and noted that it is important to look at the growth of all of our students.

ITEMS REMOVED FROM CONSENT AGENDA FOR INDIVIDUAL CONSIDERATION

Approval of Unpaid Leave of Absence Request

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mrs. Rich, the Board approved the following request for an unpaid leave of absence. Motion carried 5-0-1. In favor: K. Rich, T. Costin, D. LaLonde, J. North, F. Schell. Opposed: None. Abstained: K. Rowland.

  • Gail Carney, Teacher Aide, Effective 5/7/18 – 6/30/18

(Copy of request on file in District Clerk’s files.)

CONSENT AGENDA

Approval of Minutes

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. LaLonde, seconded by Mr. Schell, the Board approved the minutes of the following meeting. Motion carried 6-0.
March 28, 2018 – Regular Meeting

Approval of Arrangement of Services – CSE/CPSE/504 Accommodation Plan Meetings

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. LaLonde, seconded by Mr. Schell, the Board approved the arrangement of services of the following CSE/CPSE/504 Accommodation Plan meetings. Motion carried 6-0.

  • March 13, 2018, March 15, 2018, March 19, 2018, March 20, 2018, March 21, 2018, March 22, 2018, March 23, 2018, March 26, 2018, March 27, 2018, March 28, 2018, March 29, 2018, April 2, 2018

(Copy of minutes on file in District Clerk’s files.)

Approval of Personnel Appointments/Adjustments

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. LaLonde, seconded by Mr. Schell, the Board approved the following personnel appointments/ adjustments. Motion carried 6-0.

Non-Instructional Appointments – Six-Month Probationary:

  • Heather Grower, Teacher Aide – 5.75 hrs/day, Effective 4/16/18

Non-Instructional Appointments – Permanent:

  • Lori Edick, Teacher Aide, Effective 5/13/18
  • Anne Marie Lawrence, Teacher Aide, Effective 5/13/18
  • Annmarie Wormuth, Teacher Aide, Effective 5/13/18

Long-Term Substitute Appointments:

  • Gerald Blair, LTS Art Teacher, Effective 1/29/18 – 6/22/18

Substitute Appointment:

  • Kathleen Connor, Substitute Food Service Helper, Effective 4/2/18
  • Karen Anderson, Retired Substitute Teacher (Earth Science), Effective 4/3/18

Coaching Appointment – Spring 2018:

  • Richard Schoff, Head Unified Basketball Coach / Youth Leadership Club Advisor

Acceptance of Resignation:

  • Jennifer Mueller, School Nurse, Effective 5/13/18
    (Copy of resignation on file in District Clerk’s files.)

Approval of Financial Reports

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. LaLonde, seconded by Mr. Schell, the Board approved the following reports for March 2018. Motion carried 6-0.

  • Financial Reports – March 2018
  • Internal Claims Auditors’ Log Summaries – March 2018
  • Extracurricular Summary Report – March 2018

(Copy of reports on file in District Clerk’s files.)

OLD BUSINESS

There was no old business discussed this evening.

NEW BUSINESS

Approval of Memorandum of Agreement with Assistant Superintendent

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mr. Schell, the Board approved a Memorandum of Agreement with the former Assistant Superintendent as follows. Motion carried 5-0-1. In favor: K. Rowland, T. Costin, D. LaLonde, J. North, F. Schell. Opposed: None. Abstained: K. Rich.

Cell Phone Benefit, Effective 12/15/17 – 2/15/18

(Copy of MOA on file in District Clerk’s files.)

Adoption of Proposed 2018-2019 School District Budget

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Schell, seconded by Mrs. Rich, the Board approved the adoption of the 2018-2019 school district budget. Motion carried 6-0.

(Copy of budget materials on file in District Clerk’s files.)

Approval of 2018-2019 Property Tax Report Card

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Rich, seconded by Mrs. North, the Board approved the 2018-2019 Property Tax Report Card. Motion carried 6-0.

(Copy of information on file in District Clerk’s files.)

Approval of BOCES 2018-2019 Administrative Budget

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Schell, seconded by Mr. LaLonde, the Board approved the BOCES 2018-2019 Administrative Budget. Motion carried 6-0.

(Copy of information on file in District Clerk’s files.)

Approval of BOCES Board Candidates

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. LaLonde, seconded by Mrs. North, the Board voted in support of electing the following candidates to the BOCES Board. Motion carried 6-0.

  • Thomas Shypski, William Miller, Michael Clements

Approval of Annual Vote Worker Appointments

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Schell, seconded by Mrs. Rich, the Board approved the appointment of the following vote workers for the district’s annual budget vote/Board election. Motion carried 6-0.

  • Vote Coordinators:Clement Scalise, Carol Moore
  • Election Inspectors/Assistant Clerks,Sharon Adams, Marilyn Bridger, Margaret Casey, Diana Geno, Mary Jane Guile, Sharleen Roginski, Judith Tallman, Mary Ann Vogel

Approval of Building/Grade Level Realignment – 2018-2020

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Schell, seconded by Mr. LaLonde, the Board approved the following building/grade level realignment for 2018-2020 due to the temporary closing of the Jarvis building for construction. Motion carried 6-0.

  • Fisher, Grades PreK–2
  • Barringer, Grades 3-6
  • CVA, Grades 7-12

Approval of 2018-2019 Non-Public School Transportation Requests

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. LaLonde, seconded by Mr. Schell, the Board approved the following requests for non-public school transportation for the 2018-2019 school year. Motion carried 6-0.

  • Christian Heritage School: Karabanov – Julia and Matthew; Tur – Chelsea
  • Mohawk Valley Christian Academy: Pierce – Jack, Derek, Ryan, and Kyle

(Copy of requests on file in District Clerk’s files.)

Acceptance of Donation

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Schell, seconded by Mrs. Rich, the Board accepted the following donation. Motion carried 6-0.

  • Louise Ann Roberts , GE Washer – Est. Value $419.99 / GE Dryer – Est. Value: $399.99

Approval of Disposal of Surplus Goods

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Schell, seconded by Mr. LaLonde, the Board approved to dispose of the following surplus goods. Motion carried 6-0.

  • CVA Library Discards – 2/1/18 – 3/31/18 Inventory List
  • Jarvis Library Discards – 2/1/18 – 4/6/18 Inventory List
  • Jarvis Classroom Textbook Sets – 2/1/18 – 4/6/18 Inventory List
  • Miscellaneous Items for Auctions International – 4/6/18 Listing

(Copy of inventory lists on file in District Clerk’s files.)

Policy Review – First Reading

The Board had a first reading of the following proposed policies.

  • #0015, Equal Opportunity and Nondiscrimination
  • #1002, Visitors to the Schools
  • #1300, Policy for Handling and Disseminating Identifying Information Received Regarding Sex Offenders
  • #3001, Administrative Personnel
  • #3002, Administrative Action in Absence of Board Policy
  • #3003, Use of Committees
  • #8100, Grade Level Placement, Retention and Promotion
  • #8304, Student Participation in State Testing
  • #8503.2, Independent Educational Evaluations – Reimbursement Rates
  • #8505.1, Selection, Appointment and Compensation of Impartial Hearing Officers

(Copy of policies on file in District Clerk’s files.)

Approval of Policy Revisions

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mrs. Rich, the Board approved revisions to the following policy. Motion carried 6-0.

  • #7002, Admission of Non-Resident Students

(Copy of policy on file in District Clerk’s files.)

EXECUTIVE SESSION

On a motion made by Mr. LaLonde, seconded by Mrs. North, the Board entered into an Executive Session at 9:20 p.m. for the purpose of the discussing the following. Motion carried 6-0.

  • Collective negotiations pursuant to Article 14 of the Civil Service Law
  • Medical, financial, credit or employment history of any particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of any particular person or corporation.

Also present for the Board’s Executive Session was Ken Long.

The Board was called out of their Executive Session by President Rowland at 10:39 p.m.

ADJOURNMENT

On a motion made by Mr. LaLonde, seconded by Mrs. Rich, the Board adjourned their regular meeting at 10:40 p.m. Motion carried 6-0.

Marsha Griffith
District Clerk, Board of Education