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BOE July 5, 2018 Reorganization and Regular Meeting Minutes Approved

Central Valley School District Board of Education
Reorganization and Regular Meetings
July 5, 2018  7:00 p.m.
APPROVED

The Board of Education’s Reorganization and Regular Meeting was called to order by Superintendent Jeremy M. Rich, at 7:00 p.m., in the LGI at Central Valley Academy. The Pledge of Allegiance was recited by all those present.

Members Present

Travis Costin
Matt Darrow
Jonah Levi
Jane North
Kristen Rich
Kelly Rowland
Maggie Wesolowski

Members Absent

None

Staff Present  (those signing in)

Jeremy M. Rich, Supt., Fran LaPaglia, Jim Humphrey, Tammy Morgan, Johanna Levi, Brittani Canipe, Jessica Bowman, Susan S. Earl, Charlie Pratt, Jenn DeRocco, Devon Rappa, Garrett Olds

Guests Present (those signing in)

Allie Morgan, Donna Thompson

AGENDA CHANGES

Other Appointments:

  • (n) Title I Compliance Officer – Change from L. Hoffman to K. Carney

Designations:

  • (c) 2018-2019 Board of Education Meeting Schedule – Change March date from 3/20 to 3/27

APPOINTMENT OF DISTRICT CLERK

On a motion made by Mrs. Rich, seconded by Mr. Darrow, the Board approved the appointment of Marsha Griffith to the position of District Clerk for the 2018-2019 school year.  Motion carried 7-0.

ADMINISTRATION OF OATH OF OFFICE

At this time the District Clerk administered the Oath of Office to the following individuals:

  • Jonah Levi— Newly Elected Board of Education Member
  • Maggie Wesolowski—Newly Elected Board of Education Member
  • Jeremy M. Rich—Superintendent of Schools

ELECTION OF OFFICERS

President – Mrs. Wesolowski nominated Mrs. Rowland for the position of Board of Education President.  There were no other nominations for President.

On a motion made by Mr. Darrow, seconded by Mrs. Rich, Mrs. Rowland was elected as Board President.  Motion carried 6-0-1.  In favor:  T. Costin, M. Darrow, J.Levi, J. North, K. Rich, M. Wesolowski.  Opposed:  None.  Abstained:  K. Rowland.

Mrs. Rowland was administered the Oath of Office by the District Clerk.

Administration of Oath of Office to District Clerk

President Rowland administered the Oath of Office to Marsha Griffith, District Clerk.

Vice President – Mr. Darrow nominated Mrs. Rich for the position of Board of Education Vice President.  There were no other nominations for Vice President.

On a motion made by Mrs. Wesolowski, seconded by Mr. Darrow, Mrs. Rich was elected as Board Vice President.  Motion carried 6-0-1.  In favor:  T. Costin, M. Darrow, J. Levi, J. North, K. Rowland, M. Wesolowski.  Opposed:  None.  Abstained:  K. Rich.

Mrs. Rich was administered the Oath of Office by the District Clerk.

CONFIRMATION OF NO CONFLICT

All members of the Central Valley School District Board of Education completed Conflict of Interest forms and submitted them to the District Clerk.

(Completed forms on file in District Clerk’s files.)

APPROVAL OF APPOINTMENTS / DESIGNATIONS / AUTHORIZATIONS

APPOINTMENT OF OFFICERS

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved the following officer appointments for the 2018-2019 school year.  Motion carried 7-0.

  • Deputy Clerk—Kenneth Long
  • District Treasurer—Lisa VanWinkler
  • Deputy Treasurer—Board President
  • Tax Collector—Cherri Hyer
  • Internal Claims Auditor—Laurie Landry / Cuyle Rockwell / Tracy Voce

OTHER APPOINTMENTS

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Rich, seconded by Mrs. North, the Board approved the following appointments for the 2018-2019 school year.  Motion carried 7-0.

  • School Attorney
    • Ferrara Fiorenza PC
    • Girvin & Ferlazzo, PC
    • Hancock Estabrook, LLP
  • School Physician
    • Little Falls Hospital/Bassett Healthcare (N.P.)
    • Charlene Macri / Michelle Gorski, N.P.]
  • Designated Educational Official—Jeremy M. Rich
  • External Auditor—D’Arcangelo & Co.
  • Internal Controls Auditor—Questar III BOCES
  • Certifier of Payrolls—Jeremy M. Rich
  • Records Access Officer—Kenneth Long
  • Records Management Officer—Kenneth Long
  • Borrowing and Investment Officer—Kenneth Long
  • Bond Counsel—Timothy McGill
  • Financial Advisors
    • Bernard P. Donegan, Inc.
    • R.G. Timbs, Inc.
  • Purchasing Agent—Kenneth Long
  • Deputy Purchasing Agent—Jeremy M. Rich
  • Title I Compliance Officer—Kathleen Carney
  • Title I Purchasing Officer—Kenneth Long
  • ADA & 504 Compliance Officer—Lisa Hoffman
  • Section 504 Purchasing Officer—Kenneth Long
  • Medicare Compliance Officer—Lisa Hoffman
  • Homeless Liaison—Lisa Hoffman
  • Impartial Hearing Officers—Per List from SED
  • Hearing Officers—Superintendent / Reps. from ONC BOCES
  • Title IX & Harassment Officer—Fran LaPaglia
  • Dignity for All Students Coor.-CVA—S. Darrow, M. DelConte, A. Horner, B. Van Vechten
  • Dignity for All Students Coor.- Mid Sch.—J. Aulisi, S. Buttacaroli, M. Babula
  • Dignity for All Students Coor.-Barringer—S. Fransman, C. Keeler
  • Dignity for All Students Coor.-Fisher—H. Bove, B. Vogel
  • Lead Evaluators—Jeremy M. Rich / Fran LaPaglia / K. Carney
  • Attendance Officers—Building Principals
  • Asbestos Coordinator—Brady Boyd
  • LEA Asbestos Designee / Mgt. Planner—Brady Boyd
  • Pesticide Representative—Brady Boyd
  • Extracurricular Activity Fund Treasurer—Krista Campione
  • CSE Membership—Available in District Clerk’s Files
  • CPSE Membership—Available in District Clerk’s Files

DESIGNATIONS

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mrs. Rich, the Board approved the following designations.  Motion carried 7-0.

  • Official Bank Depositories:
    • M&T Bank
    • Adirondack Bank
    • Bank of America
    • JP Morgan Chase Bank, N.A.
  • Credit Cards:
    • Walmart: $3,000 Limit Housed in office with authorization via purchase order
  • 2018-2019 Board of Education Meeting Schedule (subject to change):
    • July 5, 2018 – Reorg & Regular Mtg
    • August 8, 2018
    • August 22, 2018
    • September 19, 2018
    • October 17, 2018
    • November 14, 2018
    • December 19, 2018
    • February 13, 2019
    • March 27, 2019
    • April 24, 2019
    • May 14, 2019 – Budget Hearing
    • May 21, 2019 – Budget Vote / Board Election
    • May 29, 2019
    • June 19, 2019
  • Official Newspaper— The Times/Telegram
  • Official Spokesperson for the District—Superintendent of Schools
  • Audit Committee— Board of Education “Committee of the Whole”
  • Designation of District Treasurer (Lisa Van Winkler) to sign all checks or Business Manager (Kenneth Long) is authorized if Treasurer is not available;
  • Designation of Building Principals & Extracurricular Treasurer to sign Extracurricular Classroom Account checks and related documentation;
  • Prices for School Meals: (if no CEP)
    • Elementary
      • $1.25/breakfast meal
      • $2.05/lunch meal
    • Middle School
      • $1.25/breakfast meal
      • $2.20/lunch meal
    • CVA
      • $1.25/breakfast meal
      • $2.40/lunch meal

AUTHORIZATIONS

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Levi, seconded by Mrs. Wesolowski, the Board approved the following authorizations.  Motion carried 7-0.

Authorization of Superintendent to certify payrolls;

Authorization of District Treasurer to loan from the General Fund to the Federal Fund, the Capital Fund and the School Lunch Fund, only such sums as are necessary to pay the then current payrolls and warrants until revenues are received from the respective funds for the school district for the 2018-2019 school year, as well as authorization of the use of facsimile signature;

Authorizes the Superintendent to: 1) Transfer of Funds; to transfer funds within the budget; 2) Accept Funds; to accept all drafts, checks, and other dealings with District Funds which bear the signature or official facsimile of the District Treasurer or Superintendent of Schools;

Authorization of attendance of Superintendent and all Board of Education members at appropriate conferences, conventions and workshops with expenses as included in the 2018-2019 school budget;

Authorization of Superintendent to approve staff attendance at appropriate conference with expenses;

Authorization of Superintendent to apply for grants in aid; to submit grant proposals which will benefit the school district;

Authorization of Superintendent to adjust school calendar; to alter the instructional school calendar;

Authorization of Business Manager for the following:

  • Investments; to invest School District monies in accordance with Sections 1604-A and 1723-a of the Educational Law and other pertinent regulations;
  • Transfer Funds Between Banks; to execute, on behalf of the school, a Funds Transfer Agreement with the approved School Banks in such form and content and upon such terms as deemed and proper; and the Treasurer and the Business Manager are authorized to issue payment orders to the approved School Banks in accordance with the Funds Transfer Agreement and to authenticate any payment orders received by the banks;

Authorization of Petty Cash Funds:  $100 in each building and $100 in the District Office;

Authorization of Petty Cash Fund Custodians:  Building Principals and Business Official as follows;

  • Barringer – Aaron Carey
  • Middle School – Charles Pratt
  • Business Official – Kenneth Long
  • Fisher – Michele Pilla
  • High School – Richard Keeler

Authorization of Building Principals, under Education Law 3214, to suspend students from school for up to five (5) school days for the 2018-2019 school year;

Authorization of Treasurer to execute bank transactions;

Authorization of President of the Board of Education to borrow maximum allowable amounts by law on Tax Anticipation Notes for the 2018-2019 school year;

Authorization of President of the Board of Education to renew perpetual Revenue Anticipation Notes;

Authorization of Business Manager and/or Superintendent of Schools to sell surplus equipment for the 2018-2019 school year;

Authorization of the Superintendent to appoint employees on a temporary basis with the understanding that the Board of Education will make the final determination at the next subsequent Board of Education meeting;

Authorization of Vice President to sign contracts in the absence of President.

PUBLIC EMPLOYEE BLANKET BONDS

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mrs. Rich, the Board approved the following blanket bond designations.  Motion carried 7-0.

  • Business Manager—$1,000,000
  • District Treasurer—$1,000,000
  • Deputy Treasurer—$1,000,000
  • District Clerk—$1,000,000
  • Claims Auditors—$1,000,000
  • Tax Collector Blanket Bond—$1,000,000
  • Student Activities Acct.Treas.—$1,000,000
  • School Attorney—$1,000,000
  • All Other Employees—$1,000,000

ESTABLISHMENT OF MILEAGE RATE

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mrs. Wesolowski, the Board approved the mileage rate at the current IRS rate for the 2018-2019 school year.  Motion carried 7-0.

BOARD OF EDUCATION MEMBERSHIPS

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Costin, the Board approved the following memberships.  Motion carried 7-0.

  • New York State School Boards Association
  • Rural Schools Association
  • Oneida-Madison-Herkimer School Boards Institute

OTHER

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Wesolowski, seconded by Mrs. Rich, the Board approved the following.  Motion carried 7-0.

The Board of Education for the Central Valley Central School District wishes to protect the District, the members of the Board of Education and any school district officers in actions brought against them or in any action or proceeding touching any district property or involving its rights or interest; and

Whereas, the Board of Education of the Central Valley Central School District wishes to protect its Superintendent, Principals, members of teaching or supervisory staff, members of a committee on special education or subcommittee thereof, surrogate parent, as defined in their regulations of the Commissioner of Education, any member of the Board of Education or non-instructional employee in any action or proceeding, other than a criminal prosecution or an action or proceeding brought against him/her by the District, including proceeding before the Commissioner of Education, arising out of the exercise of his/her powers or the performance of his/her duties; and

Whereas, the Board of Education of the Central Valley Central School District wishes to protect its members, employees, officers, authorized volunteers or any other person holding a position by election, appointment or employment in the service of the school district, whether or not compensated, in any civil action or proceeding, state or federal, arising out of any alleged act of omission which occurred or allegedly occurred while the employee was acting within the scope of his/her employment or duties with the District.

BE IT RESOLVED that, the benefits and protection afforded, provided pursuant to 3811 of the Education Law, shall be available, subject to the procedural requirements set forth therein and,

BE IT FURTHER RESOLVED that, the benefits and protection afforded protections pursuant to 18 of the New York State Public Officers Law shall supplement and be available in addition to any defense or indemnification protection conferred by other statues, rules or regulations, including but not limited to, the protection provided pursuant to Education Law 3811, 3023, and 3028 subject to the procedural requirements set forth therein.

RE-ADOPTION OF POLICIES

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Wesolowski, seconded by Mrs. Rich, the Board approved the following.  Motion carried 7-0.

Re-Adoption of all previous Board of Education policies and Code of Ethics in effect during the previous year, as implied in Education Law 1709, 2503 for the 2018-2019 school year.

APPROVAL OF RATES

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Rich, seconded by Mr. Darrow, the Board approved the following rates.  Motion carried 7-0.

  • Election Workers—$15.00/hour
  • Substitute Teachers
    • Certified – $90.00/day
    • Non-Certified – $80.00/day
    • Certified Retiree of the District – $100.00
  • Substitute Teacher Aides/Food Service—Current NYS Minimum Wage
  • Substitute Teacher Assistants
    • Non-Certified – Current NYS Minimum Wage
    • Certified – $5.00 over Non-Certified Rate
  • Substitute Nurses
    • Registered – $100.00/day
    • LPN – $80.00/day
  • Substitute COTA—$100/day
  • Non-Resident Tuition Rates (K-6) —$-0-
  • Non-Resident Tuition Rates (7-12) —$1,279.00 per pupil / per school year

APPOINTMENT OF BOE REPRESENTATIVES TO ASSOCIATION COMMITTEES

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Wesolowski, seconded by Mr. Levi, the Board approved the appointment of the following representatives.  Motion carried 7-0.

2018-2019 SBI Executive Committee Member—Kristen Rich
2018-2019 SBI Executive Committee Alternate Member—Jane North

PRESENTATIONS

There were no presentations this evening.

ADMINISTRATIVE REPORTS AND RECOMMENDATIONS

Superintendent’s Report

Mr. Rich introduced the new Middle School administrators as follows:  Charles Pratt, Principal and Jessica Bowman, Assistant Principal.

Special thanks were extended to Mr. Humphrey for his work in overseeing the move at Jarvis.

The district’s Art teachers were commended for their work in displaying student artwork in our community in an effort to bring our community closer to our students.  The district will continue to work towards bridging the community to the school and connecting as a grass roots effort.  We have received positive feedback from the businesses.

Administrative Reports

Mrs. LaPaglia reported that interviewing will be taking place for Special Education and Technology candidates.

Business Official’s Report

There was no Business Official’s Report this evening.

BOARD DISCUSSION

Travis Costin asked about the status of the baseball field.  Mr. Humphrey explained that specific watering and maintenance of the fields must take place before it can be used.  It is anticipated that the field will be available for use in fall 2019.

Kelly Rowland reminded everyone that there is to be no one on the CVA track as this is a construction/hazard zone.  Mr. Rich will touch base with Brady Boyd and Campus to have signs placed in this area.

The Board welcomed Jonah Levi and Maggie Wesolowski as new Board of Education members.

PUBLIC OPEN FORUM

Jennifer DeRocco – Asked if the previous Jarvis cabinetry and chalkboards could be re-used in other areas of the district.  Mr. Humphrey reported that these items become the property of the contractors once they bid the job.  He will check to see if any of these items can be salvaged if the contractors no longer want them.

ITEMS REMOVED FROM CONSENT AGENDA FOR INDIVIDUAL CONSIDERATION

Fall 2018 Coaching Appointments:

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mr. Darrow, the Board approved the following fall 2018 coaching appointments.  Motion carried 5-0-2.  In favor:  K. Rowland, K. Rich, J. Levi, J. North, M. Wesolowski.  Opposed:  None.  Abstained:  T. Costin, M. Darrow.

  • Varsity Cheer—Shannon Darrow
  • Jr. Varsity Cheer—Michele DelConte
  • Boys Varsity X-Ctry—Charles Maxson
  • Girls Varsity X-Ctry—Mike Farber
  • Boys Mod X-Ctry—William Holland
  • Girls Mod X-Ctry—Krista Harwick
  • Varsity Field Hockey—Ashley Lawrence
  • Jr. Var. Field Hockey—TBD
  • Mod. Field Hockey—Anthony Bonvino
  • Head Varsity Football—Jon Cole
  • Asst. Varsity Football—Bob Bush
  • Asst. Varsity Football—Todd Hoffman
  • Jr. Varsity Head Football—Tim Lawrence
  • Jr. Varsity Asst. Football—Adam Rosenbarker
  • Modified Head Football—Joe Patrei
  • Modified Asst. Football—Chris French
  • Boys Varsity Soccer—Jim Mott
  • Boys Jr. Varsity Soccer—N/A
  • Boys Modified Soccer—TBD
  • Girls Varsity Soccer—Jonna Costin
  • Girls Jr. Varsity Soccer—Lisa Upson
  • Girls Modified Soccer—Maegan Laymon
  • Girls Varsity Tennis—Bill Obernesser

CONSENT AGENDA

Approval of Minutes

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Levi, seconded by Mr. Darrow, the Board approved the minutes of the following meetings.  Motion carried 7-0

  • Regular Meeting – June 14, 2018
  • Special Meeting – June 22, 2018

Approval of Arrangement of Services of CSE/CPSE/504 Accommodation Plan Meetings

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Levi seconded by Mr. Darrow, the Board approved the arrangement of services of the following CSE/CPSE/504 Accommodation Plan Meetings.  Motion carried 7-0.

  • May 30, 2018
  • May 31, 2018
  • June 1, 2018
  • June 4, 2018
  • June 5, 2018
  • June 6, 2018
  • June 11, 2018
  • June 12, 2018
  • June 13, 2018
  • June 14, 2018
  • June 15, 2018
  • June 18, 2018
  • June 19, 2018

(Copy of minutes on file in District Clerk’s files.)

Acceptance of Retirement

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Levi seconded by Mr. Darrow, the Board accepted the following retirement notice.  Motion carried 7-0.

  • Frank McGrath, K-12 Health Teacher / Instructional Technology Coach, Eff. 6/30/18

(Copy of notice on file in District Clerk’s files.)

Acceptance of Resignations

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Levi, seconded by Mr. Darrow, the Board accepted the following resignations.  Motion carried 7-0.

  • Courtney Allen, Special Education Teacher, Effective 6/30/18
  • Kiersten Lestrange, K-12 Music Teacher, Effective 6/30/18

(Copy of resignations on file in District Clerk’s files.)

APPROVAL OF PERSONNEL APPOINTMENTS

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Levi, seconded by Mr. Darrow, the Board approved the following personnel appointments.  Motion carried 7-0.

Instructional Appointment:

  • Matthew Snyder, NNDCC Lead Instructor – Conditional, Eff. Apprx. 7/23/18

2018 Summer Special Needs Transportation Appointments:

  • Scott Loiacono, Bus Driver, 4 hours/day, Effective 7/1/18 – 8/31/18
  • Jamie Ingraham, Bus Driver, 4 hours/day, Effective 7/1/18 – 8/31/18
  • Winona Reed, Bus Driver, 4 hours/day, Effective 7/1/18 – 8/31/18
  • Domenica Hale, Bus Driver, 4 hours/day, Effective 7/1/18 – 8/31/18
  • Julie O’Brien, Bus Monitor, 4 hours/day, Effective 7/1/18 – 8/31/18
  • Stephanie Fitch, Bus Monitor, 4 hours/day, Effective 7/1/18 – 8/31/18
  • Colleen Metz, Bus Monitor, 4 hours/day, Effective 7/1/18 – 8/31/18
  • Michele Dychko, Bus Monitor, 4 hours/day, Effective 7/1/18 – 8/31/18

2018 Regional Summer School Transportation Appointments:

  • Judith Shepard, Bus Driver, 4 hours/day, Effective 7/1/18 – 8/31/18
  • Jeff Keller, Bus Driver, 4 hours/day, Effective 7/1/18 – 8/31/18
  • David Liddle, Bus Driver, 4 hours/day, Effective 7/1/18 – 8/31/18

2018 Summer Transportation Substitute Appointments:

  • Joel Couchman, Substitute Bus Driver, As Needed
  • Gary Smith, Substitute Bus Driver, As Needed
  • Roy Upson, Substitute Bus Driver, As Needed
  • Spencer Raymo, Sub Bus Driver/Monitor, As Needed
  • Krista Couchman, Substitute Bus Monitor, As Needed
  • Candace Rodgers, Substitute Bus Monitor, As Needed
  • Kelly Winder, Substitute Bus Monitor, As Needed

OLD BUSINESS

Review of Non-Resident Tuition Rates – 2018-2019

The Board reviewed Policy #7002 with regard to non-resident students and current tuition rates.  Discussed continued at length regarding the current policy and keeping track of residency.  It was agreed that the Board’s current policy will remain the same at this time. However, the Board will continue to review the policy if further changes are necessary.

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Levi, seconded by Mr. Darrow, the Board approved the following tuition rates for the 2018-2019 school year.  Motion carried 7-0.

  • Non-Resident Tuition Rates (K-6)—$ -0-
  • Non-Resident Tuition Rates (7-12)—$1,279.00 per pupil / per school year

(Copy of policy on file in District Clerk’s files.)

NEW BUSINESS

Approval of Memorandum of Agreement with CVTA – Teacher on Special Assignment (TOSA)

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mrs. North, the Board approved the following Memorandum of Agreement with the CVTA for the following TOSA.  Motion carried 7-0.

Garrett Olds, Sports and Eligibility Coordinator, Effective 7/1/18 – 6/30/19

ADJOURNMENT

On a motion made by Mrs. Rich, seconded by Mrs. Wesolowski, the Board adjourned their reorganization and regular meeting at 8:13 p.m.  Motion carried 7-0.

Marsha Griffith
District Clerk, Board of Education