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Central Valley BOE Sept. 19, 2018 Regular Meeting minutes – approved

Central Valley School District Board of Education – Regular Meeting
September 19, 2018 7:00 p.m.
APPROVED

The Board of Education’s regular meeting was called to order by President Kelly Rowland at 7:00 p.m. in the LGI at CVA. The Pledge of Allegiance was recited by all those present.

Members Present

Kelly Rowland, Pres.
Kristen Rich, Vice-Pres.
Travis Costin
Matt Darrow
Jonah Levi
Jane North
Maggie Wesolowski

Members Absent

None

Staff Present

Jeremy M. Rich, Supt., Ken Long, Jim Humphrey, Kathy Carney, Richard Keeler, Sally McCann Kramas, Fran LaPaglia, Lisa Hoffman, Charles Pratt, Jessica Bowman, Michele Pilla, Aaron Carey, Susan S. Earl, Brittani Canipe, Garrett Olds, Mark Bunce, Tina Ondrako, Taunya Parks-Jones, Courtney Crim, Mandy Knowles, Andrew Caswell, Cheryl Hicks, Jessica LaBella, Simone Bouck, Craig Mehler, Patrick Parker, Tammy Morgan

Guests Present

Jim Knowles, Bryan March, Labella Family, Kelly Baron, Jim Baron, Erica Lebert, Mrs. Mehler, Allison Morgan, Stacey Lally, Becky Dean, Donna Thompson, Sarah Hussein, Diane Watkins, Juliette Incandela

AGENDA CHANGES

Consent Agenda:

C. Resignations – Correction to Effective Date of Colleen Ring Campbell from 10/31/18 to 10/3/18

E. (e.) Substitute Appts:

  • William Van Patten – LTS Music Teacher – Effective 10/1/18 until further notice

(g.) Extracurricular Appts:

  • Change Power Hour (MS 7/8) Advisor from J. Waseleski to C. Johnson
  • Grade Level 1 Chair — Michele Judware

New Business:

G. Approval of SEQRA Resolution – Dimmer Lighting & Related Construction Activities – CVA Aud

PRESENTATION

New Staff Reception – The Board held a brief reception in recognition of the new employees at Central Valley CSD.

ADMINISTRATIVE REPORTS AND RECOMMENDATIONS

Superintendent’s Report

  • Campus Construction Report #15 – September 2018 – The Board received copies of this report for their information.
  • Back-to-School Update – Mr. Rich provided a back-to-school update. The district is still evaluating arrival and dismissal procedures at the elementary buildings. Once the data can be reviewed, the procedures will be reassessed to see if any further improvements can be made. The new spaces at Fisher, Barringer, and CVA look great.

(Copy of report on file in District Clerk’s files.)

Administrative Reports

  • Pre-K Program – Mrs. LaPaglia reported that the district’s PreK program is now at full capacity with a total of 132 students. There is also a waiting list at this time. The Amendment has been submitted to the state in order to take full advantage of the allotment through the grant.

Business Official’s Report

  • The Board received copies of the July and August financial reports, as well the year-to-date budget and spending as of August 31, 2018.
  • Mr. Long proposed that the Board consider approving a budget amendment and budget transfer to account for the District’s excess fund balance. If approved, the 2018-2019 budget would be amended by the amount we wish to transfer into the Capital Fund to offset borrowing for the current project and assist with cash flow. The Board will consider formal approval of this item under New Business on this evening’s agenda.
  • The Board will also be asked to consider formal acceptance of the recently completed NYS Comptroller’s Audit and Corrective Action Plan.
  • Mr. Long reported that the district’s external auditors (D’Arcangelo) and internal auditors (Questar III BOCES) will be in attendance at the Board’s October meeting to present the results of the 2017-2018 school year and special audits.
  • Mr. Long also reported on the migration to nVision software, School Transparency, Transportation, Food Service, and the transition resulting from his upcoming retirement.

(Copy of information on file in District Clerk’s files.)

BOARD DISCUSSION

  • Mrs. Rowland provided an update on the Board training workshop that took place in August with James Van Wormer of the OMH-School Boards Institute.
  • Mr. Darrow asked about the status of fixing the grass area of the baseball field. Mr. Rich reported that we are waiting for the area to be re-seeded and will then reassess the status in the spring. The Board stressed that people need to stay off the field. The district will continue to work closely with King & King on this matter.
  • Mrs. Rowland reported that the paving of the road up Frederick Street is not part of the capital project. However, the district will be looking into getting this repaired.

PUBLIC OPEN FORUM

  • Kelly Baron read a prepared statement expressing concerns about the safety of children at Fisher due to the current change in traffic patterns for arrival and dismissal. After brief discussion, the Board asked Mrs. Baron to meet with Mrs. Pilla to discuss her concerns further.
  • Stacey Lally expressed concerns about the new location of the shot put and discus area that will now be facing her property on Columbia Parkway. The Board asked Mr. Long and Mr. Rich to review this area to see if any modifications can be made for safety purposes.

(Copy of statement on file in District Clerk’s files.)

ITEMS REMOVED FROM CONSENT AGENDA FOR INDIVIDUAL CONSIDERATION

Approval of Arrangement of Services – CSE/CPSE/504 Accommodation Plan Meetings

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Wesolowski, seconded by Mr. Darrow, the Board approved the arrangement of services of the following CSE/CPSE/504 Accommodation Plan meetings. Motion carried 5-0-2. In favor: T. Costin, M. Darrow, J. Levi, J. North, M. Wesolowski. Opposed: None. In favor: K. Rowland, K. Rich.

  • August 14, 2018
  • August 29, 2018
  • September 5, 2018

(Copy of minutes on file in District Clerk’s files.)

CONSENT AGENDA

Approval of Minutes

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved the minutes of the following meeting. Motion carried 7-0.

  • Regular Meeting – 8/22/18

Acceptance of Resignations

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Darrow, seconded by Mr. Levi, the Board accepted the following resignations. Motion carried 7-0.

  • Paige McGraw, Food Service Helper, Effective 8/28/18
  • Lauren Passiatore, Grade Level 1 Chair, Effective 9/1/18
  • Colleen Ring Campbell, Music Teacher, Effective 10/3/18

(Copy of resignations on file in District Clerk’s files.)

Approval of Termination due to Abandonment of Position

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved the termination of services due to abandonment of position of the following employee. Motion carried 7-0.

  • Deavon Anderson, Teacher Aide, Effective 6/30/18

Approval of Personnel Appointments/Adjustments

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved the following personnel appointments. Motion carried 7-0.

Instructional Appointments – Four-Year Probationary:

  • Maria Chase, Teacher Assistant – Conditional, Effective 9/1/18
  • Craig Mehler, K-12 Music Teacher, Effective 9/1/18
  • Patrick Parker, 7-12 Social Studies Teacher, Effective 9/1/18

Mentor Appointments:

  • Jody Balash (Mentor) Craig Mehler (Mentee) 2018-2019
  • John Kearney (Mentor) Patrick Parker (Mentee) 2018-2019

Non-Instructional Appointments – Permanent:

  • Julie O’Brien, Bus Monitor, Effective 9/24/18
  • Amanda Boyer, Teacher Aide, Effective 9/25/18

Non-Instructional Appointments – Six-Month Probationary:

  • Simone Bouck, Teacher Aide – 5.75 hrs/day – Conditional, Effective 9/1/18
  • Bridget Judson, Teacher Aide – 7 hrs/day, Effective 9/1/18
  • Tracey King, Teacher Aide – 7 hrs/day, Effective 9/1/18
  • Jessica LaBella, Teacher Aide – 5.75 hrs/day, Effective 9/1/18
  • Taunya Parks-Jones, Certified Occupational Therapy Asst., Effective 9/1/18
  • Pamela Basi, Food Service Helper – 5 hrs/day, Effective 9/4/18

Substitute Appointments:

  • Lawrence Corsette, Substitute Bus Monitor, Effective 9/20/18
  • William Van Patten, LTS Music Teacher – Conditional, Eff. 10/1/18 – further notice

Adjustment in Hours:

  • Robin Farber, Teacher Aide – Increase from 5.75 to 7 hrs/day, Effective 9/10/18
  • Ginny Knapp, Teacher Aide – Increase from 6.5 to 7.25 hrs/day, Effective 9/12/18
  • Denise Mabbett, Teacher Aide – Increase from 5.75 to 6 hrs/day, Effective 9/4/18
  • Tanya Rearick, Teacher Aide – Increase from 2 to 3 hrs/day, Effective 9/6/18

Extracurricular Appointments – 2018-2019:

  • Percussion Club – MS, Craig Mehler
  • Power Hour – MS, Chris Johnson
  • Traffic Monitor – MS at CVA, Jackie Waseleski
  • Traffic Monitor – CVA, Glenny Monahan
  • Traffic Monitor – Barringer, Carrie Schofield
  • Grade Level 1 Chair, Michele Judware

Volunteer Coaching Appointments – Fall 2018:

  • Shane Lennon, Vol. Asst. Boys Varsity Soccer Coach
  • Kayla Parker, Vol. Asst. Modified Field Hockey Coach

Approval of Financial Reports

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved the following financial reports. Motion carried 7-0.

  • Financial Reports – July/August 2018
  • Internal Claims Auditors’ Log Summaries – July/August 2018
  • Extracurricular Summary Report – July/August 2018

(Copy of reports on file in District Clerk’s files.)

OLD BUSINESS

Approval of Agreement with Function Better PT, PLLC

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Rich, seconded by Mrs. Wesolowski, the Board approved an agreement with Function Better PT, PLLC, to provide specific services to the district at no compensation for the 2018-2019 school year. Motion carried 7-0.

(Copy of agreement on file in District Clerk’s files.)

NEW BUSINESS

Acceptance of Separation Payments Audit Report & Corrective Action Plan

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Wesolowski, seconded by Mr. Darrow, the Board accepted the results of the recent Separation Payment Audit Report and approved the Corrective Action Plan as submitted. Motion carried 7-0.

(Copy of report and CAP on file in District Clerk’s files.)

Approval of 2018-2019 Budget Amendment

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Levi, seconded by Mrs. North, the Board approved a budget amendment for $4,000,000 to further fund the capital project and assist with cash flow. Motion carried 7-0.

Approval of Budget Transfer from General Fund (A) to Capital Fund (H)

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved a budget transfer from the General Fund (A) to Capital Fund (H) in an amount not to exceed $4,000,000 to further fund the capital project and assist with cash flow. Motion carried 7-0.

Approval of Combining Contract with Utica (Proctor) for Winter 2018-2019 Season

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mr. Darrow, the Board approved the following combining contract for the 2018-2019 Winter season. Motion carried 7-0.

  • Varsity Boys Ice Hockey – Host: Proctor

(Copy of contract on file in District Clerk’s files.)

Acceptance of Donation from Amazing Gracie’s Gift Foundation

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Wesolowski, seconded by Mr. Darrow, the Board accepted the following donation from Amazing Gracie’s Gift Foundation. Motion carried 7-0.

  • $100 Gift Card and Books to each Third Grade Classroom

Approval of 2018-2019 Non-Public School Transportation Request

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mr. Darrow, the Board approved the following non-public school transportation request for the 2018-2019 school year. Motion carried 7-0.

  • Mohawk Valley Christian Academy: James Haponski

(Copy of request on file in District Clerk’s files.)

Approval of State Environmental Quality Review Act (SEQRA) Resolution

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mrs. Wesolowski, the Board approved a State Environmental Quality Review Act (SEQRA) Resolution for work on the dimmer lighting control system and related construction activities in the CVA Auditorium. Motion carried 7-0.

(Copy of resolution on file in District Clerk’s files.)

ADJOURNMENT

On a motion made by Mrs. North, seconded by Mrs. Wesolowski, the Board adjourned their regular meeting at 8:02 p.m. Motion carried 7-0.

Marsha Griffith
District Clerk, Board of Education