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February 15, 2018 Regular Meeting Minutes – Approved

Central Valley School District Board of Education – Regular Meeting
February 15, 2018   7:00 p.m.
APPROVED

The Board of Education’s regular meeting was called to order by President Kelly Rowland at 6:30 p.m. in the LGI room at Central Valley Academy.

Members Present

Kelly Rowland, Pres.
Kristen Rich, Vice Pres.
Travis Costin
Matt Darrow
Daniel LaLonde
Jane North

Members Absent

Fred Schell

Staff Present

Jeremy M. Rich,  Fran LaPaglia, Deb Van Slyke, Susan Earl, Lisa Hoffman, Kate Brien, Jim Humphrey, Tara Raux, Richard Keeler, Aaron Carey, Garrett Olds, Mary Day, Jim Mott, Brittani Canipe

Guests Present

Stephen Coupe. Maggie Wesolowski, Sarah Hussein, Diane Watkins, Alycia Spraker

EXECUTIVE SESSION

On a motion made by Mr. Darrow, seconded by Mr. LaLonde, the Board moved to enter into an Executive Session in the District Office at 6:31 p.m. for the purpose of discussing the following.  Motion carried 6-0.

  • Collective negotiations pursuant to Article 14 of the Civil Service Law;
  • Proposed acquisition, sale or lease of real property, but only when publicity would substantially affect the value of the property.

Jeremy Rich joined the Board in Executive Session at 6:36 p.m.

The Board was called out of their Executive Session at 7:03 p.m.  The public portion of the Board’s regular meeting reconvened at 7:12 p.m. in the LGI.

The Pledge of Allegiance was recited by all those present.

PRESENTATION

AP Capstone Program

Jim Mott presented information on the AP Capstone Program.  Capstone is a diploma program based on two AP courses:  AP Seminar and AP Research.  Mr. Mott explained the process that took place in securing this program.  Central Valley is one of only 1500 districts in the world that will be offering this program.  Students will be required to report to the Board at the conclusion of the course.

(Copy of information on file in District Clerk’s files.)

AGENDA CHANGES

Consent Agenda

C. Acceptance of Resignations – Alana Minosh, Teacher Aide, Effective 2/14/18

D. (c) – Coaching Appointments – Girls Modified Track Position – TBD

APPOINTMENT OF SUPERINTENDENT OF SCHOOLS

Approval of Appointment of Jeremy M. Rich, Superintendent of Schools, Effective 2/16/18

On a motion made by Mr. Darrow, seconded by Mr. LaLonde, the Board approved the appointment of Jeremy M. Rich to the position of Superintendent of Schools, effective 2/16/18.  Motion carried 5-0-1.  In favor:  K. Rowland, T. Costin, M. Darrow, D. LaLonde, J. North.  Opposed:  None.  Abstained:  K. Rich.

Approval of Employment Agreement of Superintendent of Schools and Authorization for Board President to Execute Agreement

On a motion made by Mrs. North, seconded by Mr. Darrow, the Board approved a resolution approving the appointment of the Superintendent of Schools, acceptance of employment agreement, and authorization for Board President to execute the agreement.  Motion carried 5-0-1.  In favor:  K. Rowland, T. Costin, M. Darrow, D. LaLonde, J. North.  Opposed:  None.  Abstained:  K. Rich.

(Copy of resolution on file in District Clerk’s files.)

Administration of Oath of Office

The District Clerk administered the Oath of Office to Jeremy M. Rich, Superintendent of Schools.

Approval of Appointment of Superintendent to District Designations

On a motion made by Mr. LaLonde, seconded by Mr. Darrow, the Board approved Jeremy M. Rich, Superintendent of Schools, to the following district designations.  Motion carried 5-0.  In favor:  K. Rowland, T. Costin, M. Darrow, D. LaLonde, J. North.  Opposed:  None.  Abstained:  K. Rich.

Designated Educational Official
Deputy Purchasing Agent
Certifier of Payrolls
Lead Evaluator

Approval to Dissolve Position of Assistant Superintendent of Curriculum & Instruction, Effective 2/16/18

On a motion made by Mrs. North, seconded by Mr. Darrow, the Board approved to dissolve the position of Assistant Superintendent of Curriculum and Instruction, effective 2/16/18.  Motion carried 6-0.

A brief reception followed in recognition of Mr. Rich’s appointment.

ADMINISTRATIVE REPORTS AND RECOMMENDATIONS

Superintendent’s Report

Capital Project – Mr. Rich provided an update on the status of the Capital Project.  Looking ahead, we will be asking parents to strongly consider having their children ride the school bus to school instead of being transported by car.  It is hoped that this will help with traffic congestion during the project.

Campus CMG Construction Report #8 – The Board received copies of Construction Report #8 from Campus CMG, dated February 2018.

Unified Basketball – The Board received further information on the proposed Unified Basketball Program.  The proposal calls for the district to pilot a Varsity Unified Basketball Program along with Youth Activation Committee (YAC) for the spring of 2018.  Discussion took place with regard to stipend information for both the coaching and YAC position(s).  A Memorandum of Understanding will need to be considered by the Board before any further steps are taken to implement this program.  It is hoped that this can be available for the Board’s review at their next regular meeting.

Proposed School Year Calendar – 2018-2019 – The Board received a draft of the proposed school year calendar for 2018-2019.  Discussion took place with regard to Regents testing dates.  Due to SED’s current review of school session days, we are not yet able to consider adding half-days.  The Board will re-visit the proposed calendar once additional information is available from the state.  Mr. Rich noted that April 22, 2019 and May 24, 2019, have been designated as the first back-up emergency dates in the event that the district exceeds the number of allowed emergency days.  Staff will be notified of these two back-up dates.

(Copy of information on file in District Clerk’s files.)

Administrative Reports

Hall of Fame Update – Mr. Keeler reported that the Annual Hall of Fame Ceremony will take place on March 10, 2018, at Francesca’s in Ilion.  Tickets are $25 and are still available through the District.  This year’s inductees include Donald Brien, Betty Couchman, Douglas Grose, Steven Roginski, Burton Seymour, and Roland Yardley.

NNDCC – Mr. Keeler reported that the trip to Camp Pendleton, VA has been cancelled due to lack of funds raised.

Musical – Mr. Keeler reported that the Drama Club will present the musical “Hairspray” on March 1-3, 2018 in the CVA Auditorium, at 7:00 p.m.  Tickets are $9 each and are on sale now.

AP Capstone – Mr. Keeler commended Mr. Mott for his work in bringing the AP Capstone program to Central Valley.

Global School Play Day – Mrs. Pilla provided an update on the Global School Play Day recently held at Fisher Elementary School on February 7, 2018.  The purpose was to celebrate student imagination by encouraging them to learn through play. Students were able to bring in their own non-electronic toys and play in an unstructured setting while supervised by adults.  The program was a great success.

Character Ed – Bucket Filling Program – Mrs. Pilla reported on the Bucket Filling program taking place at Fisher and noted that this program has been well received.  Special thanks to the PTO for providing t-shirts for our students as part of this program.

Coloring Contest Winner – Mrs. Pilla announced that Fisher student Marlowe Schrader was the winter of the Comet’s Coloring Contest.  As a result, she won hockey equipment for Fisher School.  In addition, she will receive an iPad mini, tickets to the Comets game, and a ride on the Zamboni.

Business Official’s Report

Financial Reports – The Board received copies of the January 2018 financial reports for their review and formal consideration under the Consent Agenda this evening.

The Board received budget estimates for Transportation, Debt Service, and Athletics & Extra-curricular for 2018-2019.  Mr. Long explained that while further changes in the area of Debt Service are likely, such changes will be budget neutral.  Information on BOCES estimates will be provided at the Board’s next regular meeting in March.  The administrative team continues to meet to review all staffing needs for 2018-2019 in an effort to right-size the district as it aligns with the reorganization incentive aid.

Mr. Long met with officials at Birnie Bus to discuss contract extensions for transportation.  After review by the district’s attorney, Mr. Long will present the final agreements to the Board for formal consideration.

Food Service – An oven was recently purchased out of cafeteria funds.

Mr. Long reported that the entire budget proposal will have been provided to the Board by their second meeting in March.  Although information on revenues may not be available by that date, the district can only control expenditures.

Discussion took place regarding Farm to School programs.  Mr. Long stated that the district continues to receive information on this and noted that all goods must follow USDA guidelines.  Additional information will be shared as it becomes available.  Discussion also took place regarding Medicaid and Medicare reimbursements.

(Copy of information on file in District Clerk’s files.)

BOARD DISCUSSION

Open House/Tour – Jarvis Building – A suggestion was made to offer an Open House/tour of the Jarvis building before the construction project begins this summer.  After a brief discussion, the Board agreed to look at hosting this event in late May or early June.  More details to follow as they become available.

Special Recognition – Mrs. Rowland commended the following students/teams:

NJRTOC – First Place against eight other schools at the Proctor Drill Competition.  Congratulations to Julia Yardley, Carter Wynn, Mitchell Clark, Mikayla Comes, and Kaitlan Bennett.

Wrestling – Section III Class B Tournament Champions and took second place as a team in the overall Section III Tournament.  Five wrestlers will move on to the finals – Marek Bush, Mason Bush, Trent Ingerham, Dawson Mowers, and Hunter Shaut.  Marek Bush was named Most Outstanding Wrestler of the Section III Tournament.

Indoor Track – Camryn Stone and Lindsey Gravelding will be advancing on to Indoor Track sectional finals.

Girls Volleyball and Girls Basketball – made it into sectionals this year.

Transportation Committee – The next meeting will take place at 6:30 p.m. on March 20, 2018.

PUBLIC OPEN FORUM

Brittani Canipe – Expressed concerns about more students being asked to ride the bus to school due to the length of time children are already on the buses.  She also expressed concerns about the current field trip procedures.

Mr. Long explained that field trips are driven by nurse availability.  Discussion continued regarding administration of medication.  Mr. Long will look into the regulations on this matter.

ITEMS REMOVED FROM CONSENT AGENDA FOR INDIVIDUAL CONSIDERATION

There were no items removed for individual consideration.

CONSENT AGENDA

Approval of Minutes

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. LaLonde, seconded by Mrs. Rich, the Board approved the minutes of the following meetings.  Motion carried 6-0.

January 22, 2018 – Special Meeting
January 24, 2018 – Regular Meeting

Approval of Arrangement of Services – CSE/CPSE/504 Accommodation Plan Meetings

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. LaLonde, seconded by Mrs. Rich, the Board approved the arrangement of services of the following CSE/CPSE/504 Accommodation Plan meetings.  Motion carried 6-0.

January 9, 2018
January 10, 2018
January 12, 2018
January 16, 2018
January 17, 2018
January 18, 2018
January 19, 2018
January 22, 2018
January 23, 2018
January 25, 2018
January 29, 2018
January 30, 2018
January 31, 2018

(Copy of minutes on file in District Clerk’s files.)

Acceptance of Resignations

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. LaLonde, seconded by Mrs. Rich, the Board accepted the following resignations.  Motion carried 6-0.

Diane Ingraham, Teacher Aide, Effective Immediately
Alana Minosh, Teacher Aide, Effective 2/14/18

(Copy of resignations on file in District Clerk’s files.)

Approval of Personnel Appointments/Adjustments

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. LaLonde, seconded by Mrs. Rich, the Board approved the following personnel appointments/adjustments.  Motion carried 6-0.

Non-Instructional Appointments – Permanent:

Kristara Bly, Office Assistant II, Effective 2/28/18
Brandy Cacciatore, School Nurse, Effective 3/1/18
Jennifer Mueller, School Nurse, Effective 3/1/18
Lori Schulze, Head Cook, Effective 3/5/18
Cleo Adam, Food Service Helper, Effective 3/5/18
Robin Collins, Food Service Helper, Effective 3/5/18
Christy Dixon, Food Service Helper, Effective 3/5/18
Jennifer Fresco, Food Service Helper, Effective 3/5/18
Nicole Markwardt, Food Service Helper, Effective 3/5/18
Paige McGraw, Food Service Helper, Effective 3/5/18

Extracurricular Appointments – 2017-2018:

Joanna Jenkins                    Art Club Advisor – CVA

Coaching Appointments – Spring 2018:

Boys Varsity Baseball – Anthony Bonvino
Boys JV Baseball – Dan Welch
Boys Modified Baseball – Eric Moreau
Boys Var. Baseball Asst. Vol. – Tom Moreau
Boys Varsity Tennis – William Obernesser
Boys Varsity Golf – Ron Kuty
Boys Varsity Track – Tim Lawrence
Boys Varsity Track Asst. – Chris French
Boys Modified Track – Jon Cole
Girls Varsity Track – Tara Raux
Girls Varsity Track Asst. – Joe Patrei
Girls Modified Track – TBD
Girls Varsity Lacrosse – Diana Ste-Marie
Girls Varsity Golf – Carolyn Jones
Girls Varsity Softball – Alex Prue
Girls JV Softball – Robert Bush
Girls Modified Softball – TBD

Approval of Financial Reports

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. LaLonde, seconded by Mrs. Rich, the Board approved the following financial reports.  Motion carried 6-0.

Financial Reports – January 2018
Internal Claims Auditors’ Log Summaries – January 2018
Extracurricular Summary Report – January 2018

(Copy of reports on file in District Clerk’s files.)

OLD BUSINESS

Approval to Rescind Previous Action

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mr. Darrow, the Board approved to rescind their previous action of approving the Parental Athletic Consent Release Form in anticipation of approval of the revised form under New Business this evening.  Motion carried 6-0.

(Copy of form on file in District Clerk’s files.)

NEW BUSINESS

Approval of Superintendent’s Regulation

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. LaLonde, seconded by Mrs. Rich, the Board approved the following regulation to replace the previous Parental Athletic Consent Release Form.  Motion carried 6-0.

#5400.1 – Travel Release Form

The form has been placed in Regulation format and will include all athletics and extracurricular activities.

(Copy of regulation on file in District Clerk’s files.)

Policy Approval

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mrs. Rich, the Board approved the following revised policy.  Motion carried 6-0.

#6600 – Leave for Cancer Screening

As per a revision to the law, the policy now allows for all cancer screening as opposed to just breast and prostate.

(Copy of policy on file in District Clerk’s files.)

Approval of BOCES Lease Agreement

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mrs. North, the Board approved a resolution approving a lease agreement between the District and Herkimer BOCES for the term of July 31, 2018 through July 30, 2023.  Motion carried 6-0.

(Copy of lease agreement on file in District Clerk’s files.)

ADJOURNMENT

On a motion made by Mr. Darrow, seconded by Mrs. Rich, the Board adjourned their regular meeting at 8:38 p.m.  Motion carried 6-0.

Marsha Griffith
District Clerk, Board of Education