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January 24, 2018 BOE Regular Meeting Minutes – Approved

Central Valley School District Board of Education – Regular Meeting
January 24, 2018 7:00 p.m.

The Board of Education’s regular meeting was called to order by President Kelly Rowland at 7:00 p.m. in the LGI room at Central Valley Academy.  The Pledge of Allegiance was recited by all those present.

Members Present

Kelly Rowland, Pres.
Kristen Rich, Vice Pres.
Travis Costin
Matt Darrow
Daniel LaLonde
Jane North
Fred Schell  (arrived at 7:20 p.m.)

Members Absent

None

Staff Present

Acting Supt. Jeremy M. Rich, Fran LaPaglia, Deb Van Slyke, Lisa Hoffman, Jim Humphrey, Richard Keeler, Michele Pilla, Garrett Olds, Pattie Day, Mary Day, Conrad Phillips, Brittani Canipe, Susan Earl, Jon Cole, Michael Farber, Courtney Allen, David Wolfanger, Ashley Lawrence, Tammy Morgan, Lori Slaughter, Connie Yardley

Guests Present

Barb LaPorte, Sylvia Malone, Stacie Shedd, Carl Cioch, Matt Shedd, Amy Roepnack, Cathy Eysaman, Oliver Roepnack, Andrea Holmes, Joseph Rando, Tim Day, Kelly Rando, Maggie Wesolowski, Jake Slaughter, David Ball, Emily Slaughter, Brian Engel, Rob Slaughter, Gail Hoffman, Robert Yardley, Sarah Hussein, Julia Yardley, Aaron Mower, Becky Dean, Cathy Marquissee, Julie Joyce, Tim Marquissee, Kevin Joyce, Matt Feldman, Kimberly Miller, Tammy Feldman, Scott Miller, Craig Hartmann, Tom Malone, Mary Hartmann

PRESENTATION

Recognition of Scholar Athletes – Fall 2017 Season

The Board recognized five CVA teams and 64 individual students who earned New York State Public High School Athletic Association (NYSPHSAA) Student-Athlete awards for the fall 2017 season.  To qualify as a team, at least 75 percent of the roster must carry a 90 or higher GPA. Individuals must carry a 90 or higher GPA.  The athletes were presented with pins and certificates in recognition of their achievements.  A brief reception followed the presentation.

(Copy of information on file in District Clerk’s files.)

EXECUTIVE SESSION

On a motion made by Mrs. North, seconded by Mr. Darrow, the Board moved to enter into an Executive Session at 7:20 p.m. Motion carried 7-0.    Executive Session began at 7:22 p.m. in the High School Office Conference Room for the purpose of discussing the following.

  • Discussions regarding proposed, pending or current litigation;
  • Proposed acquisition, sale or lease of real property, but only when publicity would substantially affect the value of the property.

Also present in Executive Session:  Ken Long, Business Official.

The Board was called out of their Executive Session at 8:53 p.m.  The public portion of the Board’s regular meeting reconvened at 8:55 p.m. in the LGI.

AGENDA CHANGES

Consent Agenda – F.

(b) Non-Instructional Appointments – Six-Month Probationary:

Kara Mower, Food Service Helper – 4.5 hrs/day, Effective 1/16/18

(c) Extracurricular Appointments – 2017-2018:

Danielle Bliss, Ski & Snowboard Club – Co-Advisor MS
Ryan Laymon, Ski & Snowboard Club Volunteer

ADMINISTRATIVE REPORTS AND RECOMMENDATIONS

Acting Superintendent’s Report

Campus CMG Construction Report #7 – The Board received copies of Construction Report #7 from Campus CMG, dated January 5, 2018.

BOCES Administrative and Capital Budgets – 2018-2019 – The Board received copies of the proposed 2018-2019 BOCES Administrative and Capital Budgets for their review.

BOCES Annual Meeting – 4/5/18 – The BOCES Annual Meeting is scheduled to take place on April 5, 2018.  More information will follow as soon as it becomes available.

Building Utilization – 2018-2019 – Mr. Rich reported that there will be administrative shifts taking place and noted that Mr. Carey will now be at Barringer Road Elementary and Mrs. Van Slyke will now be located at Jarvis Middle School.

Mrs. Rowland stated that the Board received questions from community members about the possibility of using Remington School when Jarvis School closes for two years for renovations as part of the capital project.  She reported that Mr. Rich has been researching and doing his due diligence on behalf of the Board and community to get those questions answered.

Mr. Rich reported that he met with the Herkimer BOCES administrators, Herkimer BOCES Board of Education, and the Superintendents of the BOCES component districts to discuss the options.  Through those conversations and researching a number of scenarios, he learned that this was a very complex issue and the use of Remington would not be an option.

Mr. Rich proposed to the Board of Education to consider entering into a five-year binding lease with BOCES to include the option to buy Remington with a goal to vote on the sale of the building in the future.  Details concerning such areas as athletic fields, space allocation, and transportation, will need to be worked out.

Mr. Rich stated that he will work over the next few weeks and month to present this information to the community.

(Copy of information on file in District Clerk’s files.)

Administrative Reports

Unified Basketball Team – Mr. Olds provided the Board with information on a proposed Unified Basketball Team.  He explained that this would be a pilot program and reviewed the team selection process, timeline, and budget items to consider.  Training for the program would be held in January with teams being formed in early February.  The season would end in May.

Upon the recommendation of Acting Superintendent Jeremy M. Rich, on a motion made by Mr. Schell, seconded by Mrs. North, the Board granted approval for the District to move forward with Unified Basketball as a pilot program for the 2017-2018 season, pending further details/information.  Motion carried 7-0.

(Copy of information on file in District Clerk’s files.)

Parental Athletic Consent Release Form – Mr. Olds provided the Board with a sample copy of a consent release form for parents to sign when transporting their child after an athletic event.

Upon the recommendation of Acting Superintendent Jeremy M. Rich, on a motion made by Mr. LaLonde, seconded by Mrs. North, the Board approved the Parental Athletic Consent Release Form as presented by Mr. Olds.  Motion carried 7-0.

(Copy of form on file in District Clerk’s files.)

Business Official’s Report

Financial Reports – The Board received copies of the December 2017 financial reports for their review and formal consideration under the Consent Agenda this evening.

Budget – The Board received information on estimated salaries and benefits for the 2018-2019 spending plan, as well as the 2018-2019 budget timeline.  The Board will consider formal adoption of the 2018-2019 proposed budget at their April 28, 2018 meeting.

Transportation – A meeting was held in December to discuss a combined RFP with Herkimer.  The district was advised to negotiate with our current contractor to look for savings.  A meeting was then held with Birnie and they will provide a proposal.

Questar III Internal Audit – The auditors are scheduled to start their field work soon with the focus being on the district’s payroll process.  The final audit work will take place in May.

(Copy of information on file in District Clerk’s files.)

BOARD DISCUSSION

BOCES Audit Committee – Mrs. Rowland reported that the BOCES Board is looking for volunteers to serve on the BOCES Audit Committee.  Any Board members interested in serving are asked to contact Mrs. Rowland or the District Clerk.

OMH/SBI Meetings – The upcoming meetings are as follows:

Jan 25, 2018 – Legislative Forum
Feb 12, 2018 – Leadership Team Meeting
May 3, 2018 – Regional Board Forum

Missy West Visitation – Mrs. Rowland thanked Jane Connors for arranging the recent visit from Missy West.  We would like her to return to meet with the entire student body.

Transportation Committee – Mrs. North will email possible dates to Mr. Long for the Transportation Committee to meet.

PUBLIC OPEN FORUM

Diane Watkins – Asked how Mr. Rich planned on presenting the Remington building information to the community.

Mr. Rich stated that he plans to try to write up the information and it will also be placed on the district’s website.

ITEMS REMOVED FROM CONSENT AGENDA FOR INDIVIDUAL CONSIDERATION

There were no items removed for individual consideration.

CONSENT AGENDA

Approval of Minutes

Upon the recommendation of Acting Superintendent Jeremy M. Rich, on a motion made by Mrs. Rich, seconded by Mr. Darrow, the Board approved the minutes of the following meetings.  Motion carried 7-0.

December 14, 2017 – Regular Meeting
December 21, 2017 – Special Meeting
January 10, 2018 – Special Meeting

Approval of Arrangement of Services – CSE/CPSE/504 Accommodation Plan Meetings

Upon the recommendation of Acting Superintendent Jeremy M. Rich, on a motion made by Mrs. Rich, seconded by Mr. Darrow, the Board approved the arrangement of services of the following CSE/CPSE/504 Accommodation Plan meetings.  Motion carried 7-0.

November 29, 2017
December 1, 2017
December 6, 2017
December 8, 2017
December 12, 2017
December 13, 2017
December 15, 2017
December 18, 2017
December 19, 2017
December 21, 2017
January 3, 2018
January 5, 2018
January 8, 2018

(Copy of minutes on file in District Clerk’s files.)

Approval of Extension to Unpaid Leave of Absence

Upon the recommendation of Acting Superintendent Jeremy M. Rich, on a motion made by Mrs. Rich, seconded by Mr. Darrow, the Board approved the following request for an extension to an unpaid leave of absence.  Motion carried 7-0.

Jessica Ratcliffe, Teacher Assistant, Effective 1/8/18 through 6/30/18

(Copy of request on file in District Clerk’s files.)

Acceptance of Retirement Notice

Upon the recommendation of Acting Superintendent Jeremy M. Rich, on a motion made by Mrs. Rich, seconded by Mr. Darrow, the Board accepted the following notice of retirement.  Motion carried 7-0.

Kathy Schultz, Food Service Helper, Effective 12/29/17

(Copy of notice on file in District Clerk’s files.)

Acceptance of Resignation

Upon the recommendation of Acting Superintendent Jeremy M. Rich, on a motion made by Mrs. Rich, seconded by Mr. Darrow, the Board accepted the following resignation.  Motion carried 7-0.

Patricia Hocking, Sub. Food Service Helper, Effective 11/13/17

(Copy of resignation on file in District Clerk’s files.)

Approval of Personnel Appointments / Adjustments

Upon the recommendation of Acting Superintendent Jeremy M. Rich, on a motion made by Mrs. Rich, seconded by Mr. Darrow, the Board approved the following personnel appointments/adjustments.  Motion carried 7-0.

Non-Instructional Appointments – Permanent:

Adam Waldo, Custodian, Effective 2/10/18
Candice Rodgers, Bus Monitor ,Effective 2/10/18

Non-Instructional Appointments – Six-Month Probationary:

Tonya Rearick, Teacher Aide – 2.0 hrs/day, Effective 1/3/18
Daniel Land, Teacher Aide – 6.75 hrs/day, Effective 1/16/18
Amanda Boyer, Teacher Aide – 6.75 hrs/day, Effective Immediately
Kara Mower, Food Service Helper – 4.5 hrs/day, Effective 1/16/18
Julie O’Brien, Bus Monitor – 4 hrs/day, Effective 1/24/18

Extracurricular Appointments – 2017-2018:

Shelley Day, PreK Grade Level Chair
Danielle Bliss, Ski & Snowboard Club – Co-Advisor
Ryan Laymon, Ski & Snowboard Club Volunteer

Substitute Appointment:

Kathy Schultz, Retired Substitute Food Service Helper, Effective Immediately

Substitute Appointments – BOCES Sub Service:

Barbara Bellstedt, Hanna Collis, Debbie Eckler,  Jean Gibilaro, Leah Hadlock, Hans Hendrick, Adam Kirkpatrick, Alice Malavasic, Keera Moss,  Todd Neuhaus, Claire Orendorf, Leigh Sponburgh,  Lisa Stanley, Zachary Steele

Approval of Financial Reports

Upon the recommendation of Acting Superintendent Jeremy M. Rich, on a motion made by Mrs. Rich, seconded by Mr. Darrow, the Board approved the following financial reports.  Motion carried 7-0.

Financial Reports – December 2017
Internal Claims Auditors’ Log Summaries – December 2017
Extracurricular Summary Report – December 2017

(Copy of reports on file in District Clerk’s files.)

OLD BUSINESS

Enrichment Programs – Mrs. Rowland reported that Mr. Rich met with the administrators to start discussing the possible options and feasibility of moving forward with enrichment programs for our students.

UPK Day – Mrs. Rowland reported that Mr. Rich met with Mrs. LaPaglia and Mrs. Pilla and they will continue to discuss how any proposed changes would affect parents and the program.

Summer School – This year’s Regional Summer School program will be held at Little Falls.  Discussion took place regarding transportation.

NEW BUSINESS

Approval of Revisions to Superintendent’s Regulation

Upon the recommendation of Acting Superintendent Jeremy M. Rich, on a motion made by Mr. LaLonde, seconded by Mrs. North, the Board approved revisions to the following Superintendent’s Regulation.  Motion carried 7-0.

#8601.1 – Annual Notification of Teacher Qualifications

(Copy of regulation on file in District Clerk’s files.)

Approval of Disposal of Surplus Goods

Upon the recommendation of Acting Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mr. Darrow, the Board approved of the disposal of the following surplus goods.  Motion carried 7-0.

  • CVA Library – Non-Fiction and Miscellaneous Titles – 12/7/17 Inventory List
  • Jarvis Math and Science Books – 1/24/18 Inventory List

(Copy of inventory lists on file in District Clerk’s files.)

ADJOURNMENT

On a motion made by Mr. Schell, seconded by Mr. LaLonde, the Board adjourned their regular meeting at 9:28 p.m.  Motion carried 7-0.

Marsha Griffith
District Clerk, Board of Education