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July 10, 2019 BOE Reorganization and Regular Meeting Agenda

CENTRAL VALLEY SCHOOL DISTRICT
BOARD OF EDUCATION
REORGANIZATION & REGULAR MEETING
WEDNESDAY, JULY 10, 2019 – 7:00 P.M.
CENTRAL VALLEY ACADEMY – LGI
AGENDA

I. CALL TO ORDER (7:00 P.M.)

II. PLEDGE OF ALLEGIANCE

III. AGENDA CHANGES

IV. APPOINTMENT OF DISTRICT CLERK

  • District Clerk – Marsha Griffith

V. ADMINISTRATION OF OATH OF OFFICE

  1. Jason Sanchez – Newly Elected Board of Education Member
  2. Matt Darrow – Re-Elected Board of Education Member
  3. c. Jane North – Re-Elected Board of Education Member
  4. d. Jeremy M. Rich – Superintendent of Schools

VI. ELECTION OF OFFICERS

  1. Nominations for President
  2. b. Election of President
  3. c. Administration of Oath of Office to President
  4. At this time, the newly elected President will preside over the meeting.
  5. d. Administration of Oath of Office to District Clerk
  6. e. Nominations for Vice President
  7. f. Election of Vice President
  8. g. Administration of Oath of Office to Vice President

VII. CONFIRMATION OF NO CONFLICT

All BOE members complete and submit conflict of interest forms.

VIII. APPOINTMENT OF OFFICERS

  1. Deputy Clerk James Humphrey
  2. b. District Treasurer Lisa Van Winkler
  3. c. Deputy Treasurer Board President
  4. d. Tax Collector Cherri Hyer
  5. e. Internal Claims Auditor Laurie Landry / Cuyle Rockwell / Tracy Voce

IX. OTHER APPOINTMENTS

  1. School Attorney
    • Ferrara Fiorenza PC
    • Girvin & Ferlazzo, PC
    • Hancock Estabrook, LLP
  2. School Physician Little Falls Hospital/Bassett Healthcare (N.P.)
    • [Charlene Macri / Michelle Gorski, N.P.]
  3. Designated Educational Official Jeremy M. Rich
  4. Chief Emergency Officer Jeremy M. Rich
  5. External Auditor D’Arcangelo & Co.
  6. Internal Controls Auditor Questar III BOCES
  7. Certifier of Payrolls Jeremy M. Rich
  8. Records Access Officer James Humphrey
  9. Records Management Officer James Humphrey
  10. Borrowing and Investment Officer James Humphrey
  11. Bond Counsel Timothy McGill
  12. Financial Advisors Bernard P. Donegan, Inc.
  13. Purchasing Agent James Humphrey
  14. Deputy Purchasing Agent Jeremy M. Rich
  15. Title I Compliance Officer Kathleen Carney
  16. Title I Purchasing Officer James Humphrey
  17. ADA & 504 Compliance Officer To Be Determined
  18. Section 504 Purchasing Officer James Humphrey
  19. Medicare Compliance Officer To Be Determined
  20. Homeless Liaison To Be Determined
  21. Impartial Hearing Officers Per List from SED
  22. Hearing Officers Superintendent, Reps. from ONC BOCES
  23. Equal Opportunity/Compliance/Title IX Officer Fran LaPaglia
  24. Dignity for All Students Coors.-CVA S. Darrow, M. DelConte, A. Horner, B. VanVechten
  25. Dignity for All Students Coors.-Mid. School Jeff Aulisi, Shannon Buttacaroli, Matthew Babula
  26. Dignity for All Students Coors.-Barringer Stephanie Fransman, Caitlin Keeler
  27. Dignity for All Students Coors.-Fisher Heather Bove, Brandy Vogel
  28. Lead Evaluators Jeremy M. Rich, Fran LaPaglia, Kathleen Carney
  29. Attendance Officers Building Principals
  30. Asbestos Coordinator Brady Boyd
  31. ee. LEA Asbestos Designee / Mgt. Planner Brady Boyd
  32. Pesticide Representative Brady Boyd
  33. Chemical Hygiene Officer Brady Boyd
  34. Extracurricular Activity Fund Treasurer Krista Campione
  35. CSE Membership Per attached memo
  36. CPSE Membership Per attached memo
  37. District and Building Level School Safety
    • Response Teams Per attached chart

X. DESIGNATIONS

  1. Official Bank Depositories: M&T Bank Adirondack Bank
    • Bank of America JP Morgan Chase Bank, N.A.
  2. Credit Card:
    • Walmart: $3,000 Limit (Housed in District Office with authorization via purchase order)
    • Adirondack Bank: Two Cards — $3,000 Limit Each (Assigned to Superintendent and Treasurer)
  3. 2019-2020 Board of Education Meeting Schedule
  4. Official Newspaper – Times Telegram
  5. Official Spokesperson for the District — Superintendent of Schools
  6. Audit Committee — Board of Education “Committee of the Whole”
  7.  Designation of District Treasurer to sign all checks or Business Administrator is authorized if Treasurer is not available;
  8. Designation of Building Principals & Extracurricular Treasurer to sign Extracurricular Classroom Account checks and related documentation;
  9. Prices for School Meals: (if no CEP)
    • Grades PreK-2 $1.25/Breakfast; $2.10/Lunch
    • Grades 3-6 $1.25/Breakfast; $2.40/Lunch
    • Grades 7-12 $1.25/Breakfast; $2.50/Lunch

XI. AUTHORIZATIONS

  1. Authorization of Superintendent to certify payrolls;
  2. Authorization of District Treasurer to loan from the General Fund to the Federal Fund, the Capital Fund and the School Lunch Fund, only such sums as are necessary to pay the then current payrolls and warrants until revenues are received from the respective funds for the school district for the 2019-2020 school year, as well as authorization of the use of facsimile signature;
  3. Authorizes the Superintendent to: 1) Transfer of Funds; to transfer funds within the budget; 2) Accept Funds; to accept all drafts, checks, and other dealings with District Funds which bear the signature or official facsimile of the District Treasurer or Superintendent of Schools;
  4. Authorization of attendance of Superintendent and all Board of Education members at appropriate conferences, conventions and workshops with expenses as included in the 2019-2020 school budget;
  5. Authorization of Superintendent to approve staff attendance at appropriate conference with expenses;
  6. Authorization of Superintendent to apply for grants in aid; to submit grant proposals which will benefit the school district;
  7. Authorization of Superintendent to adjust school calendar; to alter the instructional school calendar;
  8. Authorization of Business Administrator for the following:
    • Investments; to invest School District monies in accordance with Sections 1604-A and 1723-a of the Educational Law and other pertinent regulations;
    • Transfer Funds Between Banks; to execute, on behalf of the school, a Funds Transfer Agreement with the approved School Banks in such form and content and upon such terms as deemed and proper; and the Treasurer and the Business Administrator are authorized to issue payment orders to the approved School Banks in accordance with the Funds Transfer Agreement and to authenticate any payment orders received by the banks;
  9. Authorization of Petty Cash Funds: $100 in each building and $100 in the District Office;
  10. Authorization of Petty Cash Fund Custodians: Building Principals and Business Administrator as follows;
    • Business Administrator – James Humphrey
    • Barringer – Aaron Carey
    • Fisher – Michele Pilla
    • Middle School – Charles Pratt
    • High School – Richard Keeler
  11. Authorization of Building Principals, under Education Law 3214, to suspend students from school for up to five (5) school days for the 2019-2020 school year;
  12. Authorization of Treasurer to execute bank transactions;
  13. Authorization of President of the Board of Education to borrow maximum allowable amounts by law on Tax Anticipation Notes for the 2019-2020 school year;
  14. Authorization of President of the Board of Education to renew perpetual Revenue Anticipation Notes;
  15. Authorization of Business Administrator and/or Superintendent of Schools to sell surplus equipment for the 2019-2020 school year;
  16. Authorization of the Superintendent to appoint employees on a temporary basis with the understanding that the Board of Education will make the final determination at the next subsequent Board of Education meeting;
  17. Authorization of Vice President to sign contracts in the absence of President.

      XII. PUBLIC EMPLOYEE BLANKET BOND

      • Business Administrator $1,000,000
      • District Treasurer $1,000,000
      • Deputy Treasurer $1,000,000
      • District Clerk $1,000,000
      • Claims Auditors $1,000,000
      • Tax Collector Blanket Bond $1,000,000
      • Student Activities Acct.Treas. $1,000,000
      • School Attorney $1,000,000
      • All Other Employees $1,000,000

      XIII. ESTABLISHMENT OF MILEAGE RATE

      • Current IRS Rate

      XIV. BOARD OF EDUCATION MEMBERSHIPS

      • New York State School Boards Association
      • Rural Schools Association
      • Oneida-Madison-Herkimer School Boards Institute

      XV. OTHER

      1. The Board of Education for the Central Valley Central School District wishes to protect the District, the members of the Board of Education and any school district officers in actions brought against them or in any action or proceeding touching any district property or involving its rights or interest; and

        Whereas, the Board of Education of the Central Valley Central School District wishes to protect its superintendent, principals, members of teaching or supervisory staff, members of a committee on special education or subcommittee thereof, surrogate parent, as defined in their regulations of the commissioner of education, any member of the Board of Education or non-instructional employee in any action or proceeding, other than a criminal prosecution or an action or proceeding brought against him/her by the District, including proceeding before the Commissioner of Education, arising out of the exercise of his/her powers or the performance of his/her duties; and

        Whereas, the Board of Education of the Central Valley Central School District wishes to protect its members, employees, officers, authorized volunteers or any other person holding a position by election, appointment or employment in the service of the school district, whether or not compensated, in any civil action or proceeding, state or federal, arising out of any alleged act of omission which occurred or allegedly occurred while the employee was acting within the scope of his/her employment or duties with the District.

        BE IT RESOLVED that, the benefits and protection afforded, provided pursuant to 3811 of the Education Law, shall be available, subject to the procedural requirements set forth therein and,

        BE IT FURTHER RESOLVED that, the benefits and protection afforded protections pursuant to 18 of the New York State Public Officers Law shall supplement and be available in addition to any defense or indemnification protection conferred by other statues, rules or regulations, including but not limited to, the protection provided pursuant to Education Law 3811, 3023, and 3028 subject to the procedural requirements set forth therein.

      2. Re-Adoption of all previous Board of Education policies and Code of Ethics in effect during the previous year, as implied in Education Law 1709, 2503 for the 2019-2020 school year.

      XVI. APPROVAL OF RATES

      1. Election Workers $15.00/hour
      2. Substitute Teachers Certified – $90.00/day
        • Non-Certified – $80.00/day
        • Certified Retiree of the District – $100.00
      3. Substitute Teacher Aides/Food Service Current NYS Minimum Wage
      4. Substitute Teacher Assistants
        • Non-Certified – Current NYS Minimum Wage
        • Certified – $5.00 over Non-Certified Rate
      5. Substitute Nurses
        • Registered – $100.00/day
        • LPN – $80.00/day
      6. Substitute COTA $100/day
      7. Non-Resident Tuition Rates (K-12) As Established by the Commissioner of Education (8NYCRR 174.2)

      XVII. APPOINTMENT OF BOE REPRESENTATIVES TO ASSOCIATION COMMITTEES

      1. 2019-2020 Oneida-Madison-Herkimer School Boards Institute Executive Committee Member and Alternate
      2. 2019-2020 Board of Education Liaison to the CVCSD Foundation

      XVIII. PRESENTATION

      XIX. ADMINISTRATIVE REPORTS AND RECOMMENDATIONS

      A. Superintendent’s Report

      B. Administrative Reports

      C. Business Official’s Report

      XX. BOARD DISCUSSION

      XXI. PUBLIC OPEN FORUM

      At this time we would like to give District residents an opportunity to comment about this agenda or about programs or operations within the school. Comments on personnel matters will not be addressed in public session. All comments will be noted and responded to by the Board of Education President or Superintendent at a later date. We ask that you keep your comments to ten minutes or less.

      XXII. ITEMS REMOVED FROM CONSENT AGENDA FOR INDIVIDUAL CONSIDERATION

      XXIII. CONSENT AGENDA

      A. Approval of Minutes

      • Regular Meeting – June 19, 2019
      • Special Meeting – June 28, 2019

      B. Acceptance of Resignations

      • Amy Miller, Teacher Aide and Elem. Summer School Aide, Effective 6/28/19
      • Kelly Grates, Elementary Teacher, Effective 6/30/19

      C. Approval of Personnel Appointments

      a. Substitute Appointment:

      • Catherine Basi, Substitute School Nurse, Effective 9/1/19 until further notice

      b. Fall 2019 Coaching Appointments:

      • Varsity Cheer, Shannon Darrow
      • Jr. Varsity Cheer, Michele DelConte Jr.
      • Boys Varsity X-Ctry, Charles Maxson
      • Girls Varsity X-Ctry, Mike Farber
      • Boys Mod X-Ctry, William Holland
      • Girls Mod X-Ctry, Krista Harwick
      • Varsity Field Hockey, Erin McKinley
      • Jr. Var. Field Hockey, Sirena Smith
      • Mod. Field Hockey, Anthony Bonvino
      • Head Varsity Football, Jon Cole
      • Asst. Varsity Football, Bob Bush
      • Asst. Varsity Football, Todd Hoffman Jr.
      • Varsity Head Footbal,l Tim Lawrence
      • Varsity Asst. Football, Adam Rosenbarker
      • Modified Head Football, Joe Patrei
      • Modified Asst. Football, Chris French
      • Boys Varsity Soccer, Jim Mott
      • Boys Jr. Varsity Soccer, N/A
      • Boys Modified Soccer, TBD
      • Girls Varsity Soccer, Jonna Costin
      • Girls Jr. Varsity Soccer, Katie Monahan
      • Girls Modified Soccer, Maegan Laymon
      • Girls Varsity Tennis, Bill Obernesser

      XXIV. OLD BUSINESS

      XXV. NEW BUSINESS

      A. Approval of Arrangement of Services – CSE/CPSE/504 Accommodation Plan Meetings

      • June 5, 2019
      • June 6, 2019
      • June 7, 2019
      • June 10, 2019
      • June 11, 2019
      • June 12, 2019
      • June 13, 2019
      • June 17, 2019
      • June 19, 2019
      • June 25, 2019

      B. Approval of Memorandum of Agreement with CVTA – Teacher on Special Assignment (TOSA)

      • Garrett Olds, Sports and Eligibility Coordinator, Effective 7/1/19 – 6/30/20

      C. Approval of Overnight Field Trip Request

      • Music Students Washington DC and Gettysburg Effective 4/23/20 – 4/26/20

      D. Acceptance of Donation

      • Harold Wood Space Shuttle Poster Board Estimated Value: $50

      E. Approval to Dispose of Surplus Goods

      • Physical Education Equipment – June 2019 Inventory List

      F. Approval of Facilities Use Agreement with Capital Region BOCES

      • Facilities Use Agreement for BOCES Grant Writer — $2,500 Effective 7/1/19 – 6/30/20

      XXVI. ADJOURNMENT