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March 27 2019 Board of Education Meeting Minutes – Approved

Central Valley School District Board of Education – Regular Meeting
March 27, 2019 7:00 p.m.
APPROVED

The regular meeting was called to order by Kristen Rich, Vice President, at 7:00 p.m. The Pledge of Allegiance was recited by all those present.

Members Present

Kristen Rich, Vice-Pres., Travis Costin, Matt Darrow, Jonah Levi, Jane North, Maggie Wesolowski

Members Absent

Kelly Rowland, Pres

Staff Present

Jeremy M. Rich, Supt., Fran LaPaglia, Kathy Carney, Lisa Hoffman, Jim Humphrey, Richard Keeler, Sally Kramas, Charlie Pratt, Jessica Bowman, Michele Pilla, Aaron Carey, Garrett Olds, Susan Earl, Cuyle Rockwell,
Mary Thorp, Brittani Canipe, Joe Patrei, Emilie Bell, Ryan Biamonte, Johanna Levi, Tara Raux

Guests Present

Becky Dean, Matthew Shedd

AGENDA CHANGES

Consent

D. (d) Substitute Appointment: Danielle Bernard, Retired Substitute Teacher, Eff. Immediately

New Business

E. Approval of Overnight Field Trip Requests from Lego Robotics Teams
Lego League Junior Team — World Festival Competition in Detroit – April 24-27, 2019

H. Approval of Combining Contract for Spring 2018-2019
Boys Tennis with Herkimer — Host: Central Valley CSD

Executive Session – Proposed acquisition, sale, or lease of real property, but only when publicity would substantially affect the value thereof.

ADMINISTRATIVE REPORTS AND RECOMMENDATIONS

Superintendent’s Report

  • Campus Construction Report #21 – March 2019 – The Board received copies of this report for their information.
  • Building Project Update – Construction work at Jarvis is on schedule. Mr. Rich reported that he and Mr. Humphrey met with the district’s Financial Advisors to discuss the status of present and future financial decisions. Close attention must be paid to budgets and incentive aid. At the end of 15 years, our revenues must match our expenditures which will require careful planning.
  • Curriculum – Meetings with principals began today to explain ESSA regulations and review district data.
  • Retirements – Staffing needs are currently being reviewed. Equalizing will be done through attrition where possible to avoid staffing cuts.
  • Elementary Summer School – The district is working to organize an elementary school summer to be housed at Central Valley. We are working with Frankfort in hopes of getting the program aidable through a COSER. The focus will be on early intervention in an attempt to maintain learning while slowing down the summer gap.
  • Athletics – Mr. Rich reported that the district will be meeting next week to look at the turf and baseball field to assess those areas. Work is also taking place to replace the equipment in the fitness center. The current equipment will go to Jarvis and the new equipment will come to CVA.
  • Superintendent’s Conference Day – A poverty simulation was held on the conference day. Principals will follow up with faculty in small settings to talk about outcomes and what we can do moving forward. The district will look closely at what we are doing and what we can do to make simple changes to help our families. Other work on the conference day included review of the next generation standards.
  • Unified Bowling – Coach Joe Patrei updated the Board on this year’s Unified Bowling Program. He shared his experience as the coach and thanked the Board for the opportunity to be a part of this program. The program focused on building friendships and working together as opposed to just winning. At the end of the season, Central Valley’s team took first place and earned the title of Section III Unified Bowling Champs. Congratulations to all involved.

(Copy of information on file in District Clerk’s files.)

Business Official’s Report

  • Financials – The Board received copies of the February 2019 financial reports for their review. The Board will consider formal approval of the reports under New Business on this evening’s agenda.
  • 2019-20 BOCES Budget – The Board received information on projected 2019-20 expenditures for BOCES services as compared to 2018-19 current year information.
  • Tax Cap – Mr. Humphrey reported that the tax cap calculation has been submitted to the state. The district is looking at a 0% tax levy increase. Raising taxes at any amount greater than the 0% calculated would require a super-majority (60%) of the total budget votes cast to be in favor of the budget. Mr. Humphrey explained the pros and cons of this scenario and what options are available.
  • Proposed Spending Plan – Mr. Humphrey reviewed the comparison of the current year budget to the proposed spending plan for 2019-20. Initial increases seen in debt services, BOCES, health insurance, and bus purchases amount to just over $4.5 million dollars. Staffing needs and additional service requests for BOCES will continue to be reviewed.
  • Transportation – There is a concern with the current driver shortage. Transportation officials will continue to meet to review options for improving service.
  • Cafeteria – The district was required to submit a plan to the state to review how it will spend the cafeteria’s excess fund balance. The plan will include purchasing new equipment items in the Jarvis Cafeteria/Kitchen.
  • Maintenance – The quarterly safety committee meeting took place recently. No concerns were expressed and updates reflecting the status of current requirements were shared. A district-wide chemical inventory was completed. As the weather improves, the maintenance department will address the signage and lighting concerns around the building and track area.

(Copy of information on file in District Clerk’s files.)

BOARD DISCUSSION

Mr. Costin asked for clarification regarding the Cafeteria department’s excess fund balance. Mr. Humphrey explained that equipment will be purchased to meet these needs. Brief discussion followed.

PUBLIC OPEN FORUM

On behalf of the Boosters for the Lego Robotics Teams, Matt Shedd provided an update on the upcoming competition in West Virginia. Emilie Bell provided an update on the Junior Team’s upcoming competition in Detroit. Details of the trips were reviewed. The Board will consider formal approval of the trips under New Business on this evening’s agenda.

Special thanks and congratulations were extended to the Boosters, staff, and students for putting Central Valley on the map.

ITEMS REMOVED FROM CONSENT AGENDA FOR INDIVIDUAL CONSIDERATION

There were no items removed from the consent agenda for individual consideration.

CONSENT AGENDA

Approval of Minutes

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved the minutes of the following meeting. Motion carried 6-0.

  • Regular Meeting – February 13, 2019

Acceptance of Retirement Notices

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board accepted the following notices of retirement. Motion carried 6-0.

  • Susan Earl, Elementary Teacher, Effective 6/30/19
  • Patricia Rhyde, Special Education Teacher, Effective 6/30/19
  • David Wolfanger, Health / Driver Ed Teacher, Effective 6/30/19

Acceptance of Resignations

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board accepted the following resignations. Motion carried 6-0.

  • Brandy Cacciatore, School Nurse, Effective 3/4/19
  • Tanya George, Food Service Helper, Effective 3/8/19
  • Christine Thomas, Teacher Aide, Effective 3/29/19
  • Robert Yardley, Bus Driver, Effective 3/29/19

Approval of Personnel Appointments

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved the following personnel appointments. Motion carried 6-0.

Non-Instructional Appointments- Six-Month Probationary:

  • Kaleena Leonard, Teacher Aide – 7 hrs/day, Effective 3/4/19
  • Tanya George, Teacher Aide – 5.75 hrs/day, Effective 3/11/19
  • Ruth Morey, Food Service Helper – 5.5 hrs/day, Effective 3/13/19
  • Mary Townsend, Building Cleaner, Effective 3/28/19

Extracurricular Appointment – 2018-2019:

  • Neil McCraith, Breakfast Monitor – MS, Effective 2/25/19

Coaching Appointments – Spring 2019:

  • Bruce Curtis, Girls Lacrosse Assistant Volunteer
  • Todd Hoffman, Girls Modified Softball Volunteer
  • David Ryan, Girls Modified Softball Coach
  • Lisa Upson, Girls Softball Assistant Volunteer

Substitute Appointment:

  • Patrick Donnelly, Retired Substitute Building Cleaner, Effective 3/28/19
  • Danielle Bernard, Retired Substitute Teacher, Effective Immediately

BOCES Sub Service Appointments:

  • Brandy Cacciatore
  • Jennifer Karram
  • Kendra Kuehnle
  • Mary Tomaso

Approval of Financial Reports

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved the following financial reports. Motion carried 6-0.

  • Financial Reports / Internal Claims Auditors Log Summaries – February 2019
  • Cash Account Summary – February 2019
  • Extracurricular Summary Report – February 2019

(Copy of reports on file in District Clerk’s files.)

OLD BUSINESS

There was no old business discussed this evening.

NEW BUSINESS

Approval of Arrangement of Services – CSE/CPSE/504 Accommodation Plan Meetings

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Wesolowski, seconded by Mr. Darrow, the Board approved the arrangement of services of the following CSE/CPSE/504 Accommodation Plan meetings. Motion carried 6-0.

  • January 28, 2019
  • January 29, 2019
  • January 30, 2019
  • January 31, 2019
  • February 1, 2019
  • February 4, 2019
  • February 5, 2019
  • February 6, 2019
  • February 11, 2019
  • February 12, 2019
  • February 13, 2019
  • February 14, 2019
  • February 15, 2019
  • February 25, 2019
  • February 26, 2019
  • February 27, 2019
  • February 28, 2019
  • March 1, 2019
  • March 4, 2019

(Copy of minutes on file in District Clerk’s files.)

Acceptance of Bid Results

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mr. Levi, the Board accepted the following bid results for work at the Jarvis building. Motion carried 6-0.

Stage & Production Audio Video Equipment Contract 206:

  • Syracuse Scenery & Stage Lighting Co., Inc. — Total Award: $622,507.00

Technology & Security Infrastructure Contract 207SB:

  • Huen Electric Inc. — Total Award: $555,375.00

(Copy of bid information on file in District Clerk’s files.)

Approval of Amendments to 2018-2019 School Year Calendar

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mr. Darrow, the Board approved the following amendments to the 2018-2019 school year calendar. Motion carried 6-0.

  • Change May 10, 2019 to half day for students P-12 due to Staff Professional Development
  • Change June 24-26, 2019 to half days for students P-6 due to Staff Professional Development

(Copy of amended calendar on file in District Clerk’s files.)

Approval of 2019-2020 School Year Calendar

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Levi, seconded by Mr. Darrow, the Board approved the 2019-2020 school year calendar. Motion carried 6-0.

(Copy of calendar on file in District Clerk’s files.)

Approval of Overnight Field Trip Requests from Lego Robotics Teams

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved the following overnight field trips requests. Motion carried 6-0.

  • Jarvis Challenger’s Team — International Competition in West Virginia – July 2019
  • Lego League Junior Team — World Festival Competition in Detroit – April 24-27, 2019

(Copy of requests on file in District Clerk’s files.)

Approval to Dispose of Surplus Goods

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Wesolowski, seconded by Mrs. North, the Board approved to dispose of the following surplus goods. Motion carried 6-0.

  • Excess Technology Equipment – 3/15/19 Inventory List

(Copy of inventory list on file in District Clerk’s files.)

Approval of District Policy

The Board had its first reading of proposed policy #4505 as explained by Mr. Humphrey. Brief discussion followed.

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Wesolowski, seconded by Mr. Levi, the Board approved the following policy. Motion carried 6-0.

  • #4505 – Use of District Credit Card

(Copy of policy on file in District Clerk’s files.)

Approval of Combining Contract for Spring 2018-2019

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mrs. Wesolowski, the Board approved the following combining contract for spring 2018-2019. Motion carried 6-0.

  • Boys Tennis with Herkimer — Host: Central Valley CSD

(Copy of contract on file in District Clerk’s files.)

NEXT MEETING

The Board’s next regular meeting will be held on Wednesday, April 24, 2019.

Mr. Rich acknowledged all those retiring from Central Valley CSD this year and extended thanks for their years of service.

EXECUTIVE SESSION

On a motion made by Mrs. North, seconded by Mr. Levi, the Board entered into an Executive
Session at 8:03 p.m. for the purpose of discussing the following. Motion carried 6-0.

  • Medical, financial, credit or employment history of any particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of any particular person or corporation;
  • Proposed acquisition, sale, or lease of real property, but only when publicity would substantially affect the value thereof.
  • The Board was called out of their Executive Session by Kristen Rich, Vice President, at 9:06 p.m.

ADJOURNMENT

On a motion made by Mrs. North, seconded by Mrs. Wesolowski, the Board adjourned their regular meeting at 9:07 p.m. Motion carried 6-0.

Marsha Griffith
District Clerk, Board of Education