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November 15, 2017 BOE Board regular meeting minutes – Approved

Central Valley School District Board of Education – Regular Meeting
November 15, 2017   7 p.m.
APPROVED

The Board of Education’s regular meeting was called to order by President Kelly Rowland at 7:00 p.m. in the LGI room at Central Valley Academy. The Pledge of Allegiance was recited by all those present.

Members Present

Kelly Rowland, Pres.
Kristen Rich, Vice Pres.
Travis Costin
Matt Darrow
Daniel LaLonde
Jane North
Fred Schell

Members Absent

None

Staff Present

Richard J. Hughes, Supt., Fran LaPaglia, Deb Van Slyke, Lisa Hoffman, Jim Humphrey, Richard Keeler, Aaron Carey, Jeremy Rich, Garrett Olds, Tara Raux, Brittani Canipe, Mary Day, Mary Thorp, Kelley Macisco, Julie Ball, Susan Earl, Kelly Archer, Heather Rose, Mandy Knowles

Guests Present

Tricia Zink, James Knowles, Becky Dean, Maggie Wesolowski, Jason Romeyn, Jim King

AGENDA CHANGES

The Board approved the following changes to the agenda:

Presentations – Fine Arts Curriculum Progression – Moved to December Regular Meeting

Consent (C) – Acceptance of Resignations:

  • Alyssa DiCamillo, Substitute Building Cleaner, Effective 11/12/17
  • Karen Guidi, Girls Modified Volleyball Coach, Effective 11/15/17

Consent (D-a) – Non-Instructional Appointments – Six-Month Probationary:

  • Lori Edick, Teacher Aide – 7 hrs/day, Effective 11/13/17
  • Jamie Conley, Teacher Aide – 5.75 hrs/day, Effective 11/16/17

Consent (D-d) – Substitute Appointment:

  • Patricia Hocking, Sub Food Service Helper, Effective 11/13/17 – No longer conditional

Consent (D-e) – Coaching Appointment:

  • William Holland, Girls Modified Volleyball Coach, Effective 11/15/17

New Business (G) – Approval of Creation of Position:

  • Asst. Superintendent of Curriculum and Instruction

New Business (H) – Approval to Authorize Land Survey for Remington Facilities

PRESENTATIONS

Fine Arts Curriculum Progression – This presentation will be moved to the Board’s December 2017 regular meeting.

ADMINISTRATIVE REPORTS AND RECOMMENDATIONS

Superintendent’s Report

HVAC System Commissioning – Jim King of King & King Architects explained that proposals were sent out to four accredited firms for HVAC System Commissioning Services as required by NSED/NYS Building/Energy Code and the project specifications for the District’s Capital Project. Based on the proposals received, the Board will consider formal approval of IBC Engineering to provide these services at a fee of $84,000. This consideration will take place at the Board’s next regular meeting in December 2017.

Campus CMG Construction Report #5 – The Board received copies of the construction report, dated November 3, 2017, for their information.

(Copy of information on file in District Clerk’s files.)

ADMINISTRATIVE REPORTS

Implementation of Policy #8301 Student Assignments and Assessment – Mr. Keeler and Mr. Rich provided an update on what steps have been taken in the buildings to implement Policy #8301 – Student Assignments and Assessment, as recently approved by the Board.

Business Official’s Report

The Board received copies of the October financial reports for their review. The Board will consider formal approval of these reports under New Business.

The Board also received copies of a Corrective Action Plan (CAP) and Prior Year’s Findings as required for the current and previous audits. The Board will consider formal approval of these items under New Business.

Mr. Long reported that all unpaid taxes as of 10/31/17 must be turned over to Herkimer County for collection. This year’s unpaid taxes total $653,435.13. The Board will consider formal approval of this item under New Business.

(Copy of information on file in District Clerk’s files.)

BOARD DISCUSSION

December Meeting Date – Due to the holiday concerts, the Board will consider formal action to change their December regular meeting from December 13, to December 14, 2017. Please refer to New Business for formal action on this item.

Recognition of Dr. Hughes – On behalf of the Board of Education, Mr. LaLonde congratulated Dr. Hughes on being named the recipient of the 2017 NYSCATE Outstanding Superintendent Award. Dr. Hughes will be officially presented with the award on November 19, 2017, at the NSYCATE convention in Rochester.

PUBLIC OPEN FORUM

Tara Raux – Asked about the status of her request for the Board to consider using the Remington building during the transition period of the capital project. Mrs. Rowland stated that she would contact Ms. Raux.

Brittani Canipe – Expressed concern over reduced days and planning time for parent conferences. Dr. Hughes stated that the district must adhere to the NYS standards for school year calendars.

Tricia Zink – Asked if the Board could elaborate on what prompted the need for an Assistant Superintendent position. Mrs. Rowland reported that this was a personnel issue and would not be addressed in public session.

ITEMS REMOVED FROM CONSENT AGENDA FOR INDIVIDUAL CONSIDERATION

There were no items removed for individual consideration.

CONSENT AGENDA

Approval of Minutes

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. North, seconded by Mrs. Rich, the Board approved the minutes of the following meetings. Motion carried 7-0.

October 24, 2017 – Regular Meeting
October 30, 2017 – Special Meeting
November 2, 2017 – Special Meeting

Approval of Arrangement of Services – CSE/CPSE/504 Accommodation Plan Meetings

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. North, seconded by Mrs. Rich, the Board approved the arrangement of services of the following CSE/CPSE/504 Accommodation Plan meetings. Motion carried 7-0.

October 6, 2017, October 10, 2017, October 19, 2017, October 20, 2017, October 23, 2017, October 25, 2017, October 26, 2017

(Copy of minutes on file in District Clerk’s files.)

Acceptance of Resignations

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. North, seconded by Mrs. Rich, the Board accepted the following resignations. Motion carried 7-0.

  • Leanne Byard, Special Education Teacher, Effective 12/1/17
  • Lisa Gallagher, Grade Level 3 Chair, Effective Immediately
  • Alyssa DiCamillo, Substitute Building Cleaner, Effective 11/12/17
  • Karen Guidi, Girls Modified Volleyball Coach, Effective 11/15/17

(Copy of resignations on file in District Clerk’s files.)

Approval of Personnel Appointments / Adjustments

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. North, seconded by Mrs. Rich, the Board approved the following personnel appointments / adjustments. Motion carried 7-0.

Non-Instructional Appointments – Six-Month Probationary:

  • Anne Marie Lawrence, Teacher Aide – 7 hrs/day, Effective 11/13/17
  • Annmarie Wormuth, Teacher Aide – 5.75 hrs/day, Effective 11/13/17
  • Lori Edick, Teacher Aide- 7 hrs/day, Effective 11/14/17
  • Jamie Conley, Teacher Aide – 5.75 hrs/day, Effective 11/16/17

Increase in Hours:

  • Mary Ellen Donohue, Teacher Aide from 6.5 to 7 hrs/day, Effective 9/7/17

Status Change:

  • Irene Weaver, Office Assistant I from 10 Mth to 12 Mth, Effective 7/1/18

Substitute Appointments:

  • Xavier Mayo, Substitute Food Service Helper, Effective 11/2/17
  • Patricia Hocking, Substitute Food Service Helper, Effective 11/13/17

Approval of Financial Reports

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. North, seconded by Mrs. Rich, the Board approved the following financial reports. Motion carried 7-0.

Financial Reports – October 2017
Internal Claims Auditors’ Log Summaries –October 2017
Extracurricular Summary Report – October 2017

(Copy of reports on file in District Clerk’s files.)

OLD BUSINESS

There was no old business discussed this evening.

NEW BUSINESS

Approval of Corrective Action Plans and Summary of Prior Year’s Findings

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Schell, seconded by Mr. Darrow, the Board approved the Corrective Action Plans and Summary of Prior Year’s Findings for the following audits. Motion carried 7-0.

  • Regular Audit
  • Extra-Classroom Audits

(Copy of CAPs and Summary on file in District Clerk’s files.)

Approval of Return of Unpaid Taxes to Herkimer County Treasurer for Collection

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. LaLonde, seconded by Mrs. North, the Board approved the return of unpaid taxes, in the amount of $653,435.13, to the Herkimer County Treasurer for collection. Motion carried 7-0.

(Copy of information on file in District Clerk’s files.)

Approval to Adopt Refunding Bond Resolution, Dated 11/15/17

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Darrow, seconded by Mr. Schell, the Board approved a refunding bond resolution, dated November 15, 2017, authorizing the issuance of refunding bonds of the Central Valley Central School District, New York, to be designated substantially as “Refunding (Serial) Bonds” and providing for other matters in relation thereto and the payment of the bonds to be refunded thereby. Motion carried 7-0.

(Copy of information on file in District Clerk’s files.)

Policy Approval

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. LaLonde, seconded by Mr. Darrow, the Board approved revisions to the following policies. Motion carried 7-0.

  • 4504 – Accounting of Fixed Assets, Inventory and Tracking
  • 8601 – Parent and Family Engagement in Title I Programs
  • 8601.1 Regulation – Annual Notification of Teacher Qualifications

(Copy of revisions on file in District Clerk’s files.)

Acceptance of Donation

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Schell, seconded by Mr. Darrow, the Board approved the following donation. Motion carried 7-0.

Ferdula Landscape Supply – Catalog Envelopes (12” x 9 ½”) – Approx. 30 Cases

Consideration of Change in December BOE Meeting Date

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. North, seconded by Mrs. Rich, the Board approved the following change for their next regular meeting date. Motion carried 7-0.

From December 13, 2017 to December 14, 2017 due to holiday concerts

Approval of Creation of Position – Asst. Superintendent of Curriculum and Instruction

Upon the recommendation of Mr. Darrow, seconded by Mr. LaLonde, the Board approved the creation of the position of Assistant Superintendent of Curriculum and Instruction. Motion carried 6-0-1. In favor: K. Rowland, T. Costin, M. Darrow, D. LaLonde, J. North, F. Schell. Opposed: None. Abstained: K. Rich.

Approval to Authorize Land Survey for Remington Facilities

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Schell, seconded by Mr. Darrow, the Board granted approval to authorize a land survey to be initiated for the Remington facilities. Motion carried 7-0.

EXECUTIVE SESSION

On a motion made by Mrs. North, seconded by Mr. Darrow, the Board entered into an Executive Session at 7:43 p.m. in the High School Office Conference Room for the purpose of discussing the following:

  • Discussions regarding proposed, pending, or current litigation;
  • Collective negotiations pursuant to Article 14 of the Civil Service Law;
  • Medical, financial, credit or employment history of any particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of any particular person or corporation.

The Board was called out of their Executive Session by President Rowland at 9:05 p.m.

ADJOURNMENT

On a motion made by Mr. Schell, seconded by Mr. LaLonde, the Board adjourned their regular meeting at 9:06 p.m. Motion carried 7-0.

District Clerk, Board of Education
Marsha Griffith