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November 16, 2016 BOE Regular Meeting Minutes – Approved

Central Valley School District Board of Education – Regular Meeting
November 16, 2016 7:00 p.m. APPROVED

The Board of Education’s regular meeting was called to order by President Daniel LaLonde at 7:00 p.m. in the LGI room at Central Valley Academy. The Pledge of Allegiance was recited by all those present.

Members Present

Daniel LaLonde, Pres.
Matt Darrow
Jane North
Kristen Rich
Fred Schell
Walt Roginski

Members Absent

Matthew Shedd, V. Pres.

Staff Present (those signing in)

Richard J. Hughes, Ed.D., Fran LaPaglia, Deb Van Slyke, Ken Long, Dick Keeler, Jeremy Rich, Michele Pilla, Garrett Olds, Julie Ball, Brittani Canipe, Kate Hitchcock, Kim Obreza, Lisa Gallagher, Diane Guardi, Gina Kirkpatrick, Cheryl Stack, Andrew Goldman, Tara Raux, Kate Brien, Maggie Wesolowski, Lisa Alexander, Andrea Donahue, Sarah Seamon, Shauna Michael, Mandy Knowles, Susan Earl, Pattie Day, Colleen Reitz

Staff Present (those signing in)

 Sarah Hussein, Diane Watkins, Joshua Watkins, Kelly Rowland, Tricia Zink, Samantha LoCash, Gail Hoffman, Donna Thompson

AGENDA CHANGES

The following items were added to this evening’s agenda:

Consent Agenda

Acceptance of Resignations

Tiffany Smith, Teacher Aide, Effective 12/9/16
Caitlin Kerr, Elementary Teacher, Effective 12/19/16

Approval of Personnel Appointments — Extracurricular Appointments 2016-2017

Dawn Thomas – Prevention / Drug Quiz Advisor
Erin Ludwig – Extended Skills Teacher for Math – MS

New Business

Approval of Change to 2016-2017 School Year Calendar

Change Date of Superintendent’s Conference Day from March 10, 2017 to March 17, 2017

Approval of Draft Smart Schools Improvement Plan 1 – Executive Summary

PRESENTATION

Architechnology –  Preliminary Smart School Investment Plan 1 (SSIP1) – DRAFT

Gregg Stone of Architechnology presented a PowerPoint presentation of the draft executive summary of the district’s preliminary Smart School Investment Plan 1 (SSIP1). The information presented relates to the upgrading and technology infrastructure and systems at Jarvis Middle School. The Board will consider formal approval of the draft under New Business on this evening’s agenda.

(Copy of presentation on file in District Clerk’s files.)

ADMINISTRATIVE REPORTS AND RECOMMENDATIONS

Superintendent’s Report

Capital Project Update – Dr. Hughes reported that plans are currently in review at SED.  Everything appears to be on schedule at this point with groundbreaking to take place in April and bidding in February/March.  It was suggested that the Board hold a workshop to meet with representatives from Campus Construction Management and King & King Architects to review information pertaining to the project.

BOE Subcommittees – Members of the various subcommittees will be asked to report out to the Board at a future meeting.

Scheduling/PE Minutes – Mr. Rich will lead a committee and work with Mrs. Pilla to review elementary schedules for physical education minutes.

Administrative Reports

Mrs. Van Slyke reported on the work that took place during the recent Superintendent’s Conference Day.  Several areas of focus included math manipulatives/centers, curriculum and writing, Google classrooms, docs, sheets, add-ons, Buzz, and iReady.  Mrs. Van Slyke noted that there is a lot of great work happening throughout the district.

Mrs. LaPaglia reported that SED made a recent site visit to the district to review the district’s PreK program.  The selection process for this program has been changed from first come first served to index of need in order to be in compliance.  The district has been asked to be part of a task force for early childhood education.

Business Official’s Report

The Board received copies of the October financial reports for their information and consideration on this evening’s agenda.  Mr. Long reported that the Board will also consider approval of a resolution to accept the 2015-2016 audit as presented to the Board at their October meeting.

Mr. Long reported that the Transportation Committee met on October 17, 2016 and the Board received copies of the minutes from that meeting for their information.

PUBLIC OPEN FORUM

Maggie Wesolowski read a prepared statement on behalf of the Barringer Road teachers.

A community member referred to the statement read and asked the Board to please address the concerns noted at their next regular meeting.

Andrew Goldman praised Mrs. Wesolowski and urged all the Board to pay attention and to listen to the concerns noted.

(Copy of statement on file in District Clerk’s files.)

CONSENT AGENDA

Approval of Minutes

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. North, seconded by Mr. Schell, the Board approved the minutes of the following meeting.  Motion carried 6-0.

October 19, 2016 – Regular Meeting

Approval of Arrangement of Services of CSE/CPSE/504 Accommodation Plan Meetings

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. North, seconded by Mr. Schell, the Board approved the arrangement of services of the following CSE/CPSE/504 Accommodation Plan Meetings.  Motion carried 6-0.

October 7, 2016, October 11, 2016, October 14, 2016, October 17, 2016, October 18, 2016, October 19, 2016, October 24, 2016, October 25, 2016, October 26, 2016, October 28, 2016

                (Copy of minutes on file in District Clerk’s files.)

Approval of Creation of 2016-2017 Extracurricular Club

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. North, seconded by Mr. Schell, the Board approved the creation of the following extracurricular club for the 2016-2017 school year.  Motion carried 6-0.

Interact Club – MS

Approval of Reclassification of Position

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. North, seconded by Mr. Schell, the Board approved the reclassification of the following position.  Motion carried 6-0.

Building Maintenance Mechanic to Building Maintenance Worker  Effective 10/31/16

Approval of Unpaid Leave of Absence Request

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. North, seconded by Mr. Schell, the Board approved the following request for an unpaid leave of absence.  Motion carried 6-0.

Dorina Byard, Teacher Aide, Effective 9/19/16 until further notice

(Copy of request on file in District Clerk’s files.)

Acceptance of Resignations

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. North, seconded by Mr. Schell, the Board accepted the following resignations.  Motion carried 6-0.

James McFarland, Teacher Aide, Effective 10/31/16
Tiffany Smith, Teacher Aide, Effective 12/9/16
Caitlin Kerr, Elementary Teacher, Effective 12/19/16

(Copy of resignations on file in District Clerk’s files.)

Termination of Employment

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. North, seconded by Mr. Schell, the Board approved the termination of employment of the following employee.  Motion carried 6-0.

Rosemarie Moore, Teacher Aide, Effective 11/17/16

 

APPROVAL OF PERSONNEL APPOINTMENTS / ADJUSTMENTS

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. North, seconded by Mr. Schell, the Board approved the following personnel appointments/adjustments.  Motion carried 6-0.

Instructional Appointment:

Donald Beyer, Navy National Defense Cadet Corps (NNDCC) Lead Instructor, Eff. 11/17/16

Instructional Appointment – Four-Year Probationary:

Ann Marie Horan, Elementary Teacher, Eff. Approx. 12/19/16

Non-Instructional Appointments – Six-Month Probationary:

Barbara Carona, Teacher Aide – 3 hrs/day, Eff. 10/31/16
Briana McGuire, Teacher Aide – 5.75 hrs/day, Eff. 10/31/16
Danielle Herringshaw, Teacher Aide – 7 hrs/day, Eff. 11/15/16
Mitchell VanWinkler, Building Maintenance Worker, Eff. 11/28/16

Non-Instructional Appointment – Permanent:

Patricia Morse, Bus Monitor, Eff. 12/12/16

Increase in Hours – Teacher Aide

Gail Carney, from 5.75 hrs/day to 7 hrs/day, Eff. 11/7/16

Substitute Appointments:

Mary Townsend, Substitute Building Cleaner, Eff. Immediately
David Hadsell, Retired Maintenance Substitute, Eff. Immediately

Substitute Appointments – BOCES Sub Service:

Erin Brien, Suzanne DiIorio, Edward Jackson, Christine Tenney, Carrie Clements, Linda Hall, Frank Sutliff

Extracurricular Appointments – 2016-2017:

Jennie Tofani—Interact Club
Dawn Thomas—Prevention / Drug Quiz Advisor
Erin Ludwig—Extended Skills Teacher for Math – MS

Coaching Appointments – Winter 2016-2017:

Dianna Ste-Marie—Varsity Girls Volleyball Coach
Glenn Manning—Varsity Boys Volleyball Coach
Laura LiBritz—Varsity Cheer – Sideline/Noncompetitive
Karen Guidi—Girls Mod A Volleyball Coach
Ashley Lawrence—Girls Mod B Volleyball Coach
David Bello—Volunteer Wrestling Coach
Fred Schell—Volunteer Modified Wrestling Coach

 

Approval of Financial Reports

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. North, seconded by Mr. Schell, the Board approved the following reports.  Motion carried 6-0.

Financial Reports – October 2016
Internal Claims Auditors’ Log Summaries –October 2016
Extracurricular Summary Reports – October 2016

(Copy of reports on file in District Clerk’s files.)

OLD BUSINESS

Acceptance of 2015-2016 External Audit Reports

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Roginski, seconded by Mr. Schell, the Board formally accepted the results of the 2015-2016 External Audit Reports as prepared by D’Arcangelo & Co., LLP, and presented at your 10/19/16 regular meeting. Motion carried 6-0.

(Copy of reports on file in District Clerk’s files.)

NEW BUSINESS

Approval of Creation of Capital Project Committee

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. North, seconded by Mr. Darrow, the Board approved the creation of a Capital Project Committee.  Motion carried 6-0.

Mr. LaLonde reported that this will be a committee of the whole Board.  Meetings will take place as needed at 6:30 p.m. on regular Board meeting nights to discuss project updates and any major change orders.

Approval of Resolution Authorizing Superintendent to Execute Change Orders

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Schell, seconded by Mrs. North, the Board approved a resolution authorizing the Superintendent to execute change orders for the Capital Construction Project for up to a maximum of $35,000 per change order.  Motion carried 4-2-0.  In favor:  D. LaLonde, J. North, W. Roginski, F. Schell.  Opposed:  M. Darrow, K. Rich.  Opposed:  None.

Mr. LaLonde reported that this resolution is a result of a new law and is being recommended by the district’s legal counsel due to the size of the capital project.

(Copy of resolution on file in District Clerk’s files.)

Approval to Combine with Frankfort-Schuyler CSD for Winter 2016-2017 Season

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Darrow, seconded by Mrs. North, the Board approved the following combining contract with Frankfort-Schuyler CSD for the winter 2016-2017 season.  Motion carried 6-0.

Varsity Girls Bowling

(Copy of contract on file in District Clerk’s files.)

Approval to Dispose of Surplus Goods

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mrs. North, seconded by Mr. Darrow, the Board approved to dispose of the following surplus goods.  Motion carried 6-0.

Jarvis Scoreboard
Fisher Inventory List – 11/4/16
(Copy of inventory list on file in District Clerk’s files.)

Acceptance of Donations

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Schell, seconded by Mrs. North, the Board accepted the following donations.  Motion carried 6-0.

Day & Read Inc. – Annual donation of $1,000 to cover costs associated with CVA Academic Achievement Banquet
The Ilsababy Foundation for ASA/Arts in Education Program on 11/3/16 – $5,284.13
Friends of Mr. Don Taylor – Memorial Bench – $1,200 value

Approval of Return of Unpaid Taxes to Herkimer County for Collection

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Darrow, seconded by Mr. Roginski, the Board approved the return of unpaid taxes to Herkimer County for collection.  Motion carried 6-0.

Approval of Change to 2016-2017 School Year Calendar

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Darrow, seconded by Mrs. North, the Board approved the following change to the 2016-2017 school year calendar.  Motion carried 6-0.

Change Date of Superintendent’s Conference Day from March 10, 2017 to March 17, 2017 for professional development.  This will align our calendar with the other component districts.

(Copy of revised calendar available on District’s website.)

Approval of Smart School Investment Plan 1 (SSIP1) Executive Summary DRAFT

Upon the recommendation of Superintendent Richard J. Hughes, on a motion made by Mr. Roginski, seconded by Mr. Darrow, the Board approved a draft of the preliminary Smart School Investment Plan 1 (SSIP1) Executive Summary as presented this evening by Architechnology.  Motion carried 6-0.

The Board will hold a public hearing on this plan at 6:30 p.m. on December 14, 2016 in the LGI at CVA.  The Board will then vote in January on whether or not to approve the final executive summary of the plan.  Once approved, it will be submitted to SED for review.

(Copy of plan on file in District Clerk’s files.)

BOARD FORUM

Mr. Schell asked how things were going with the recent alignment of the elementary buildings.  Mr. Rich and Mrs. Pilla reported that the students have had a very smooth transition and extended thanks to the parents for their support.  Special thanks were extended to the teachers and staff for their efforts on behalf of our students.

EXECUTIVE SESSION

On a motion made by Mrs. North, seconded by Mr. Darrow, the Board entered into an Executive Session at 7:56 p.m. for the purpose of discussing the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation, and legal matters regarding personnel.  Motion carried 6-0.

The Board was called out of their Executive Session by President LaLonde at 9:23 p.m.

Denial of Grievance as Appealed by the Ilion-Mohawk United Teachers

On a motion made by Mr. Roginski, seconded by Mrs. North, the Board denied the IMUT grievance and upheld the Superintendent’s decision in this matter.  Motion carried 6-0.

(Copy of grievance on file in District Clerk’s files.)

ADJOURNMENT

On a motion made by Mrs. Rich, seconded by Mr. Darrow, the Board adjourned their regular meeting at 9:34 p.m.  Motion carried 6-0.

Marsha Griffith
District Clerk, Board of Education