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November 20, 2019 BOE Regular Meeting Minutes

Central Valley School District Board of Education – Regular Meeting
November 20, 2019 7:00 p.m.
APPROVED

The Board of Education’s regular meeting was called to order by President Kelly Rowland at 7:00 p.m. in the LGI at CVA. The Pledge of Allegiance was recited by all those present.

Members Present

  • Travis Costin
  • Matt Darrow
  • Jonah Levi
  • Jane North
  • Jason Sanchez
  • Kelly Rowland
  • Maggie Wesolowski

Members Absent

None

Staff Present

  • Jeremy M. Rich, Supt.
  • Jim Humphrey
  • Fran LaPaglia
  • Kathy Carney
  • Richard Keeler
  • Charlie Pratt
  • Jessica Bowman
  • Michele Pilla
  • Aaron Carrey
  • Cuyle Rockwell
  • Garrett Olds
  • Brittani Canipe
  • Mary Thorp

Guests Present (those signing in)

  • Stephen R. Smith
  • John Piseck

AGENDA CHANGES

Consent:

D (c) LTS Appointment – Revised Effective Date:
Michael Magliocca, LTS Earth Science Teacher, Eff. aprx. 10/28/19 – 3/31/20

D (e) Coaching / Volunteer Appointments – Winter:
Girls Mod Basketball – Blue Nicole Doolen – COND
Girls Mod Basketball – White Teigha Ward-Crim – COND
Boys Indoor Track Charles Maxson
JV/Varsity Wrestling Volunteer Dean Case – COND
Boys Basketball Volunteer Eric Moreau

New Business:

J. Approval of Independent Contractor Agreement
Mary K. Baker, Part-Time Social Worker — Effective 11/25/19 – 1/9/20

PRESENTATION

Mr. John J. Piseck, Jr., Executive Director of Herkimer County Industrial Development Agency, presented information to the Board regarding the current Duofold site. Mr. Piseck asked the Board to consider approving a zero point property tax on this property for a ten-year period in hopes of attracting a buyer for this location. Discussion continued regarding the possible benefits to the village if a buyer renovates the building and creates new jobs that brings new residents to the district.

Approval to Seek Legal Advice on Tax Exemption for the Duofold Site

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mrs. Wesolowski, the Board authorized the Superintendent to contact the district’s attorney regarding a possible resolution for tax exemption options regarding the Duofold Site as described by Mr. Piseck. Motion carried 7-0.

ADMINISTRATIVE REPORTS AND RECOMMENDATIONS

Superintendent’s Report

  • Campus Construction Report #29 – The Board received copies of the November 2019 report for their information. Mr. Rich noted that the project is on schedule.
  • Remington Update – As a result of the recent vote to sell the Remington School Building to Herkimer BOCES, there will now be a vote on March 31, 2020 for eligible voters to determine if Herkimer BOCES will be authorized to purchase the Remington School Building. More details will follow as they become available.
  • Flood Update – The District used an emergency day as a result of the recent flooding. Fortunately, most of the district’s immediate areas were not affected by the flooding.
  • Baseball Field Drainage – Mr. Rich reported that a new drain was put in at the baseball field that is tied into the actual drainage system. As a result, there have been no issues with water after the recent flooding.
  • Sports, Arts, and Music Accomplishments – Mr. Rich extended congratulations to all of our teams, groups, coaches, and advisors for all of their recent accomplishments. Special thanks to our community members for their outstanding support.
  • Emergency Buckets – Thanks to the efforts of Jim Garcia, BOCES School Safety Advisor, the district received 200 five-gallon buckets and lids from Lowe’s to be used in a long-term lockdown situation. Discussion has been taking place as to how to fill the buckets with appropriate items for such a situation. Special thanks to Lowe’s Home Improvement of Herkimer for their generous donation.
  • Turf Usage – The Board asked questions and expressed concerns regarding turf usage by various district teams, youth sports teams, and component teams. Mr. Rich addressed the questions and explained how the usage is determined. He stressed the importance of helping other districts and spoke of a greater community. After continued discussion, Mr. Rich stated that the current procedures will remain in place at this time.

(Copy of report on file in District Clerk’s files.)

Administrative Reports

  • There were no administrative reports this evening.

Business Official’s Report

  • The Board received copies of the October 2019 financial reports for their review. Formal acceptance of these reports will be considered under New Business on this evening’s agenda.
  • Audit – Mr. Humphrey explained the corrective action plans (CAP) and noted that these must be prepared, approved, and submitted for the annual audit. The Board will consider formal approval of these plans under New Business on this evening’s agenda.
  • Manual – As part of the CAP, the Board will be asked to review and possibly adopt a Policy/Procedure manual for managing Federal Grants. More information will follow as soon as it becomes available.
  • Return of Unpaid Taxes – The Board will take formal action this evening to approve the return of unpaid taxes to the Herkimer County Treasurer for collection.
  • Safety Plan – The Board received copies of the proposed district-wide safety plan and will consider formal action this evening to approve the plan.
  • Transportation – Mr. Humphrey reported that a shortage of school bus drivers continues to create issues for both Central Valley and Birnie Bus, our contracted service provider. The shortage is making it very difficult to do extra-curricular trips and over-night trips. When Jarvis re-opens, the situation may improve. The suggestion of hiring an additional cleaner/driver was discussed. More information will be provided as it becomes available.

(Copy of reports on file in District Clerk’s files.)

BOARD DISCUSSION

  • Mrs. North asked for an update on sheds and the fence area by the bleachers. Mr. Rich reported these items are still being worked on. Tarps had been considered for the fence area, but these were more costly than expected. Another option considered was having inserts put in to be decorated in some way. Further information will be shared as soon as it becomes available.
  • Discussion took place regarding signage for use of the field and track area. It was agreed that this area will be locked from December 1 – April 1 for safety purposes due to weather conditions. The area will be unlocked when the nice weather returns. The turf rules will remain posted.
  • Mrs. Rowland extended special thanks from the student body and athletes to Steve “Doozer” Smith for getting permission to announce our sectional games.
  • Mr. Darrow thanked Mr. Keeler and Mr. Olds for assisting Pop Warner with their pep rally and allowing use of the cafeteria and LGI.
  • The Central Valley CSD Foundation will be holding a special recognition ceremony on Tuesday, December 10, 2019, at 7:00 p.m. in the LGI at CVA.
  • Mrs. LaPaglia reported that the current Pre-K enrollment is at 119 students which falls short of the maximum enrollment of 132.

PUBLIC OPEN FORUM

  • Brittani Canipe asked the Board to consider increasing time on the school calendar for an additional half day for parent conferences. Mr. Rich will bring this suggestion up at the Superintendent’s Cabinet level when they are creating the calendar.
  • Mary Thorp commented on the pot holes at CVA. Mr. Rich stated that the district is trying to address this issue through aid money to avoid having the cost fall on the taxpayers.

ITEMS REMOVED FROM CONSENT AGENDA FOR INDIVIDUAL CONSIDERATION

  • There were no items removed from the consent agenda for individual consideration.

CONSENT AGENDA

Approval of Minutes

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved the minutes of the following meeting. Motion carried 7-0.

  • Regular Meeting – October 16, 2019
  • Special Meeting – October 30, 2019

Acceptance of Resignations

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board accepted the following resignations. Motion carried 7-0.

  • Britney Streeter Reading Teacher Effective 11/29/19
  • Erin McKinley Girls Modified Basketball Coach – Blue Effective Immediately

(Copy of resignations on file in District Clerk’s files.)

Approval of Unpaid Leave of Absence Request

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved the following request for an unpaid leave of absence. Motion carried 7-0.

  • Christina Prokopienko Science Teacher Effective aprx. 12/9/19 – 3/31/20

Approval of Personnel Appointments / Adjustments

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved the following personnel appointments/adjustments. Motion carried 7-0.
Annual Appointments:

  • ADA & 504 Compliance Officer Jeremy Kozak
  • Medicare Compliance Officer Jeremy Kozak

Non-Instructional Appointments – Six-Month Probationary:

  • Sara Moran School Nurse Effective 11/25/19

Long-Term Substitute Appointment:

  • Michael Magliocca LTS Earth Science Teacher Effective aprx. 10/28/19 – 3/31/20

Extracurricular Appointments – 2019-2020:

  • Dawn Thomas Odyssey of the Mind Advisor Effective 11/1/19
  • Lorraine Burney Elementary Drama Club Advisor Effective 1/2/20

Coaching / Volunteer Appointments – Winter 2019-2020:

  • Girls Mod Basketball – Blue, Nicole Doolen – Conditional
  • Girls Mod Basketball – White, Teigha Ward-Crim – Conditional
  • Boys Indoor Track, Charles Maxson
  • JV/Varsity Wrestling Volunteer, Dean Case – Conditional
  • Wrestling Volunteer, Timothy Rathbun
  • Boys Basketball Volunteer, Thaddeus Luke
  • Boys Basketball Volunteer, Eric Moreau
  • Boys Basketball Volunteer, Mitchell Werenczak
  • Girls Basketball Volunteer, Lisa Upson

BOCES Sub-Service Appointments:

  • Alisha Carpenter
  • Diana Gacek
  • Kimberly Grescheck
  • Nastasia Edick
  • Alissa Kent
  • Elizabeth Passalacqua
  • Lilya Donets
  • Regina LaValla-Campione
  • Christine Kudrewicz
  • Joseph Viola
  • Lorraine Bass
  • Stephanie Wisbeski
  • Coreena DeJohn
  • Kathryn Altieri
  • Maxine Grogan
  • Theresa Skandera
  • Cynthia Otrupcak
  • Keith Brown
  • Megan Grogan
  • William Van Patten

Approval of Financial Reports

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved the following financial reports. Motion carried 7-0.

  • Financial Reports – October 2019
  • Extracurricular Summary Report – October 2019

(Copy of reports on file in District Clerk’s files.)

OLD BUSINESS

Approval to Rescind Previous Board Action of 10/16/19 Regular Meeting

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mr. Darrow, the Board approved to rescind previous Board action from their 10/16/19 regular meeting as follows. Motion carried 7-0.

  • Donald Beyer LTS Earth Science Teacher Eff. 10/21/19 – 3/31/20 aprx.
  • Margaret Casey Election Inspector / Asst. Clerk Remington Vote – 11/12/19

Approval of Girls Modified Lacrosse Program

In follow-up to conversation at the Board’s November meeting, discussion continued regarding the possibility of adding a girls modified lacrosse program. Questions were raised about equity between girls and boys sports. Mr. Rich reported that there would be four more options for girls than boys. Mr. Olds explained that if the program were approved, the first year would be scrimmages only as all other districts have their schedules in place. After further discussion, the Board took formal action as follows:

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Sanchez, seconded by Mrs. North, the Board approved the implementation of a Girls Modified Lacrosse Program for the 2019-2020 school year, contingent upon enough participation and the appointment of a qualified coach. Motion carried 7-0.

NEW BUSINESS

Approval of Arrangement of Services of CSE/CPSE/504 Accommodation Plan Meetings

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow seconded by Mr. Levi, the Board approved the arrangement of services of the following CSE/CPSE/504 Accommodation Plan Meetings. Motion carried 6-0-1. In favor: T. Costin, M. Darrow, J. Levi, J. North, J. Sanchez, M. Wesolowski. Opposed: None. Abstained: K. Rowland.

  • October 4, 2019
  • October 11, 2019
  • October 18, 2019
  • October 21, 2019
  • October 22, 2019
  • October 24, 2019
  • October 29, 2019
  • October 30, 2019
  • November 1, 2019

      (Copy of minutes on file in District Clerk’s files.)

      Acceptance of Vote Results – Remington Sale Proposition

      Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Wesolowski, seconded by Mr. Levi, the Board accepted the results of the Remington Sale Proposition Vote as follows. Motion carried 7-0.

      • Yes: 256
      • No: 16

      Adoption of Resolution to Approve Smart Schools Investment Plans

      Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mr. Sanchez, the Board adopted a resolution to approve the Smart Schools Investment Plans as follows. Motion carried 7-0.

      • SSIP 2 – 5.6 Classroom Technology Upgrades (for Jarvis Middle School)
      • SSIP 3 – 2.2 District-Wide Server Upgrades

      (Copy of resolution on file in District Clerk’s files.)

      Approval of Return of Unpaid Taxes to Herkimer County Treasurer for Collection

      Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Wesolowski, seconded by Mr. Darrow, the Board approved for unpaid taxes to be returned to the Herkimer County Treasurer for Collection. Motion carried 7-0.

      Approval of Corrective Action Plans and Summary of Prior Year Findings

      Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved corrective action plans and summary of prior year findings. Motion carried 7-0.

      (Copy of information on file in District Clerk’s files.)

      Adoption of Resolution to Approve Amendments to CVCSD’s 403(b) Retirement Plan

      Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Wesolowski, seconded by Mr. Levi, the Board adopted a resolution to approve amendments to CVCSD’s 403(b) Retirement Plan. Motion carried 7-0.

      (Copy of resolution on file in District Clerk’s files.)

      Approval of District-Wide Safety Plan

      Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mr. Levi, the Board approved the District-Wide Safety Plan. Motion carried 7-0.

      (Copy of plan on file in District Clerk’s files.)

      Approval of Disposal of Surplus Goods

      Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Levi, seconded by Mr. Darrow, the Board approved to dispose of the following surplus goods. Motion carried 7-0.

      • Alpha Smart 2000’s – Word Processing Keyboard from CVA Testing/Resource Center
      • Fisher Library Discards per Inventory List – 5/11/19 – 10/6/19

      Acceptance of Donations

      Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Wesolowski, seconded by Mr. Levi, the Board accepted the following donation. Motion carried 7-0.

      • Lowe’s Herkimer — Five-Gallon Buckets with Lids – Qty: 200 — Estimated Value: $1,092

      Approval of Independent Contractor Agreement

      Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved an employment agreement with the following independent contractor. Motion carried 7-0.

      • Mary K. Baker Part-Time Social Worker Effective 11/25/19 – 1/9/20

      (Copy of agreement on file in District Clerk’s files.)

      NEXT MEETING

      The Board’s next regular meeting will be held on Wednesday, December 18, 2019.

      ADJOURNMENT

      On a motion made by Mr. Darrow, seconded by Mr. Levi, the Board adjourned their regular meeting at 9:48 p.m. Motion carried 7-0.

      Marsha Griffith,
      District Clerk, Board of Education