The Board of Education’s regular meeting was called to order by President Jason Sanchez at 7:00 p.m. in the LGI at CVA. The Pledge of Allegiance was recited by all those present.

Members Present

• Jason Sanchez, Pres.

• Jonathan Boucher

• Travis Costin

• Matt Darrow

• Valerie Day

Members Absent

• Maggie Wesolowski, V. Pres (Illness)

• Jonah Levi (Work Commitment)

Staff Present 

• Jeremy M. Rich, Supt.

• James Humphrey

• Alaine Canestrari

• Marsha Griffith

Guests Present

• Leonard Carissimo – D’Arcangelo & Co., LLP

• Roy Miller – D’Arcangelo & Co., LLP

AGENDA CHANGES

Consent Agenda

E (a) Instructional Appointment - Four-Year Probationary:

Abigail Kelly - Math Teacher (7-12) - Effective 12/12/22

E (e) Non-Instructional Appointment: 

Shawn Murray - Clock Operator COND - Effective 11/17/22

New Business

C. Approval of Non-Union Appointment & Employment Agreement - Six-Month Probationary

Colleen Gross - Confidential Business Office Account Clerk COND - Effective 12/6/22

PRESENTATION

External Audit Report – 2021-2022 – D’Arcangelo & Co., LLP

• Mr. Leonard Carissimo and Mr. Roy Miller, from D’Arcangelo & Co., LLP, presented information on the 2021–2022 External Audit Report.  The Executive Summary of Audit was reviewed as well as an audit pertaining to the Extraclassroom Activity Fund of CVCSD.  Results of the audit were reviewed with no significant areas of weakness, noncompliance, or issues found.  Finances were discussed and Mr. Carissimo expressed their appreciation of the Business Office for their efforts.

(Copy of information on file in District Clerk’s files.)

ADMINISTRATIVE REPORTS AND RECOMMENDATIONS

Superintendent’s Report

• Mr. Rich presented Mr. Darrow with a certificate for School Board Recognition Week from the October 19, 2022 regular meeting. 

• Update on Crossing Guards in Mohawk – Mr. Rich discussed his contact with the Mohawk Mayor and explained that this service would not be funded by the Village of Mohawk.  He discussed safety concerns for the crossing site in front of the American Legion.  Mr. Rich explained his communication with the Mayor and options for a solution were offered by Board members. 

• Update on Guardians of Freedom Memorial – Mr. Rich discussed his collaboration with Mr. John Brezinski, County Legislator, for a memorial that will be placed at Exit 30 of the NYS Thruway in Herkimer.  Mr. Rich provided information regarding the memorial and recognized the students who provided music and the Cadets who attended in uniform. 

• Update on Hosting of Sectional Games – Mr. Rich reported that the district had hosted sectional games and discussed the benefits of open concessions for the Football Boosters.  Mr. Olds served as the site coordinator for the events.  Mr. Rich also explained that the district has the ability to host sectional games as long as the district’s seasons have ended and sectional games do not interfere.

• Update on the Cabaret – Mr. Rich stated the Cabaret was well-attended and the students did great.  Mr. Rich reported that the stage had been built out and discussed the outcomes.

• Athletic Coordinator Report – The Board received a written update from Mr. Olds regarding fall sports and Mr. Rich acknowledged their successful seasons.

• Mr. Rich recognized the artwork displayed in the LGI and a letter received from the Art Department.

• Mr. Rich discussed a current athletic audit that is underway.  Interviews are being held with coaches and supervisors to find out pros of the program as well as to find opportunities for growth and improvement.  The auditor will report back with recommendations and findings will be discussed with the Board.

(Copy of information on file in District Clerk’s files.)

Administrative Reports

• The Board received copies of the administrative reports as submitted by the building principals and Mrs. Canestrari, Assistant Superintendent.  A curriculum day was held on October 7th, with the next day being December 14th, during the scheduled half-day of school.

(Copy of reports on file in District Clerk’s files.)

Business Official’s Report

• The Board received copies of the October 2022 financial reports for their information.  Mr. Humphrey reported that unpaid tax information would be received from the county before or after Christmas, and further details were provided regarding finances.  Mr. Humphrey discussed the results of the Corrective Action Plan.  It was noted that there were no deficiencies for the external audit.  The District is now waiting to receive the Comptroller’s Report. 

• Mr. Humphrey reported that the Business Office will now be fully staffed with incoming Account Clerks and cross-training which will address the area of risk deficiency. 

• Mr. Sanchez recommended a budget workshop similar to last year to familiarize new Board members with the budget process.  Upcoming projects were discussed, including approval for the gym score board and additional gym renovations.  Incidental budget as well as allocation of funds with aid were discussed.  Mr. Sanchez inquired regarding the lack of clock operators and options were discussed. 

(Copy of reports on file in District Clerk’s files.)

BOARD DISCUSSION

• Mr. Darrow discussed the South Fifth Ave Field and recognized the work done at the fields.  Mr. Darrow also noted the lack of available seating at the tennis courts for players and spectators.

PUBLIC OPEN FORUM

There was no public participation this evening.

ITEMS REMOVED FROM CONSENT AGENDA FOR INDIVIDUAL CONSIDERATION

There were no items removed from the consent agenda for individual consideration.

CONSENT AGENDA

Approval of Minutes

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Costin, seconded by Mr. Darrow, the Board approved the minutes of the following meeting.  Motion carried 5-0.

• Regular Meeting – October 19, 2022.

Acceptance of Resignations

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Costin, seconded by Mr. Darrow, the Board accepted the following resignations.  Motion carried 5-0.

• Ben Quartuccio, Fitness Center Worker, Effective 10/12/22

• Lynne Martin, Food Service Helper, Effective 11/27/22

(Copy of resignations on file in District Clerk’s files.)

Approval of Termination of Employment

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Costin, seconded by Mr. Darrow, the Board approved the following termination of employment.  Motion carried 5-0.

• Cheyanne Redner, Teacher Aide, Effective 10/27/22

(Copy of termination on file in District Clerk’s files.)

Approval of Reinstatement from Unpaid Leave of Absence

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Costin, seconded by Mr. Darrow, the Board approved the following reinstatement from an unpaid leave of absence.  Motion carried 5-0.

• Morgan Grescheck, Teacher Aide , Effective 12/12/22

(Copy of request on file in District Clerk’s files.)

Approval of Personnel Appointments/Adjustments

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Costin, seconded by Mr. Darrow, the Board approved the following personnel appointments/adjustments.  Motion carried 5-0.

Instructional Appointment – Four-Year Probationary:

• Abigail Kelly, Math Teacher (7-12), Effective 12/12/22

Non-Instructional Appointments – Permanent:

• Ashley Anthony, Teacher Aide, Effective 11/28/22

• Frank Torres, Building Cleaner, Effective 12/17/22

Non-Instructional Appointments - Six-Month Probationary:

• Thomas Seymour, Building Cleaner – FT/12 Mth, Effective 10/31/22

• Hayley Metz, Food Service Helper – 5 hrs/day, Effective 10/31/22

• Kelli Shafer, Teacher Aide – 7hrs/day, Effective 10/31/22

• Lynne Martin, Teacher Aide – 7 hrs/day, Effective 11/28/22

• Kacey Sperry, Teacher Aide – 6.75 hrs/day COND, Effective 11/16/22

Increase in Hours – Food Service Helpers:

• Christy Dixon, From 5 hrs/day to 5.75 hrs/day, Effective 11/14/22

• Nicole Markwardt, From 5 hrs/day to 5.75 hrs/day, Effective 11/14/22

Non-Instructional Appointments:

• Dan Sheffield, Fitness Center Worker, Effective 10/24/22

• Sirena Smith, Athletic Supervisor, Effective 10/31/22

• Shawn Murray, Clock Operator COND, Effective 11/17/22

Coaching Appointments – 2022-2023:

• Boys Varsity Basketball, Lucas Judd      

• Boys JV Basketball, Alex Prue         

• Boys Mod. Basketball - B, Daniel Welch   

• Boys Mod. Basketball - W, TBD                   

• Boys Varsity Bowling, Anthony Bonvino

• Boys Varsity Volleyball, Josh Huntley   

• Boys JV Volleyball, Jennifer Johnson

• Boys Varsity Wrestling, Robert Bush     

• Boys Var. Wrestling Asst., Jeff Mower       

• Boys JV Wrestling, Justin Seifred  

• Boys Mod. Wrestling, Jon Cole           

• Boys Indoor Track, Charles Maxson 

• Unified Basketball, Rich Schoff      

• Unified Bowling, Joe Patrei          

• Girls Var. Basketball, Rich Schoff                  

• Girls JV Basketball, David Ryan

• Girls Mod. Basketball - B, Brian Lasowski

• Girls Mod. Basketball - W, Steve Sestir

• Girls Varsity Volleyball, Kevin Wheelock

• Girls JV Volleyball, Cheryl LaVenture

• Girls Mod. Volleyball - B, Brian Lasowski

• Girls Mod. Volleyball - W, Bill Holland

• Girls Varsity Bowling, TBD

• Girls Indoor Track, Chris French

• Asst. Indoor Track, Jane Connors

• Varsity Cheerleading, Shannon Darrow

• JV Cheerleading, Claire Orendorf

Volunteer Coaching Appointments – 2022-2023:

• James Judd, Volunteer Boys Basketball Coach

• Thad Luke, Volunteer Boys Basketball Coach

• Alexa Root, Volunteer Cheerleading Coach

• Frank Spatto, Volunteer Girls Volleyball Coach

• David Bello, Volunteer Wrestling Coach

• Tim Rathbun, Volunteer Wrestling Coach

Substitute Appointment – Long-Term:

• William Van Patten, LTS Music Teacher, Eff. approx. 9/26/22-1/2/23

Substitute Appointment:

• Jeff Keller, Retired Substitute Bus Driver, Effective 10/1/22

Substitute Appointments – BOCES Sub Service:

• Donna Barberio

• Shannon Brien

• Marianne Conte

• Grace Cowell

• Courtney Dedicke

• Madelyn Engel

• Maria Fiorentino

• Lilly Hansen

• Karen Harris

• Amanda Marro-Pendergrass

• Joseph Karwacki

• Jessica LaBella

• Carrie Marquissee

• Ryan Smith

• Denise Spagnola

• Adam Spiridilozzi

• Chayndell Zaccaria

Rescinded Substitute Appointments:

• Wendy Seeley

• Kymber Wiggins

• Pat Zaleski

Extracurricular Appointment – 2022-2023:

• Claire Orendorf, Varsity Athletic Awards Collaborator

Approval of Financial Reports 

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Costin, seconded by Mr. Darrow, the Board approved the following financial reports.  Motion carried 5-0.

• Financial Reports – October 2022

• Cash Account Summary – October 2022

• Internal Claims Auditors Log Summaries – October 2022

• Extracurricular Summary Report – October 2022

(Copy of reports on file in District Clerk’s files.)

OLD BUSINESS

Approval of Revision to Probationary Period

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Day, seconded by Mr. Costin, the Board approved a revision to the following probationary period.  Motion carried 5-0.

• Taylor Heitmann, Occupational Therapist – R, Change Eff. Date to 10/21/22

Approval of Policy Audit – Section 4000 Fiscal Management – Revisions

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Costin, the Board approved the Policy Audit for Section 4000 Fiscal Management – Revisions.  Motion carried 5-0. 

• #4500    General Procurement Standards

• #4501     Competitive Bidding

• #4502     Non-Bid Purchasing

• #4502.1   Non-Bidding Procurement Form

• #4503    Sale of Surplus Property

• #4504     Accounting of Fixed Assets, Inventory, and Tracking

• #4505     Use of District Credit Card

• #4506     Procurement - Uniform Grant Guidance for Federal Awards

• #4601     Extra-Classroom Activity Funds

• #4602     Donation and Dedication of Memorials - Delete

• #4603     Accepting Gifts, Grants, Donations and Memorial Contributions to the School District

• #4604     Naming of District

(Copy of policy revisions on file in District Clerk’s files.)

NEW BUSINESS

Approval of Arrangement of Services – CSE/CPSE/504 Accommodation Plan Meetings

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Costin, the Board approved the arrangement of services of the following CSE/CPSE/504 Accommodation Plan meetings.  Motion carried 5-0.

• October 4, 2022

• October 5, 2022

• October 13, 2022

• October 14, 2022

• October 18, 2022

• October 20, 2022

• October 22, 2022

• October 24, 2022

• October 26, 2022

• October 28, 2022

(Copy of minutes on file in District Clerk’s files.)

Approval of Special Education District Plan – 2022-2023

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Day, seconded by Mr. Costin, the Board approved the Special Education District Plan for the 2022-2023 school year.  Motion carried 5-0.

(Copy of plan on file in District Clerk’s files.)

Approval of Non-Union Appointment & Employment Agreement – Six-Month Probationary

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Costin, seconded by Mr. Darrow, the Board approved the following approval of non-union appointments and employment agreements.  Motion carried 5-0.

• Kelly Lowell, Confidential Business Office Account Clerk, Effective 12/5/22

• Colleen Gross, Confidential Business Office Account Clerk, Effective 12/6/22

(Copy of agreements on file in District Clerk’s files.)

Approval to Adopt Corrective Action Plan for Internal Audit by Questar III BOCES

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Day, seconded by Mr. Darrow, the Board approved to adopt the Corrective Action Plan for the Internal Audit as conducted by Questar III BOCES.  Motion carried 5-0.

(Copy of plan on file in District Clerk’s files.)

Approval to Adopt Results of External Audit Report

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Costin, seconded by Mrs. Day, the Board approved to adopt the results of the following External Audit Report.  Motion carried 5-0.

• D’Arcangelo & Co., LLP – for school year ended June 30, 2022

(Copy of the report on file in District Clerk’s files.)

Approval of 2022-2023 BOCES Lease Agreements:

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Costin, the Board approved the 2022-2023 BOCES Lease Agreements.  Motion carried 5-0.

(Copy of the agreements on file in District Clerk’s files.)

Approval of Return of Unpaid Taxes to Herkimer County Treasurer for Collection

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Costin, seconded by Mr. Darrow, the Board approved the return of unpaid taxes to the Herkimer County Treasurer for Collection.  Motion carried 5-0.

(Copy of information on file in District Clerk’s files.)

Approval of Overnight Field Trip Request

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Costin, seconded by Mr. Darrow, the Board approved an overnight field trip request for the Chamber Choir.  Mr. Rich reminded the Board that this was the trip that they verbally approved at their regular meeting on October 19, 2022.  Motion carried 5-0.

• Chamber Choir – Music Heritage Festival, NYC – 4/29/23-4/30/23

(Copy of request on file in District Clerk’s files.)

Approval of Disposal of Surplus Goods

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Costin, the Board approved to dispose of the following surplus goods.  Motion carried 5-0.

• Library Books – As per Jarvis Library Discard List 5-31-22 to 10-31-22

• Library Books – As per Barringer Library Discard List 6-1-22 to 10-31-22

(Copy of lists on file in District Clerk’s files.)

NEXT MEETING: Wednesday, December 21, 2022 – Regular Meeting

ADJOURNMENT

• On a motion made by Mr. Darrow, seconded by Mr. Costin, the Board adjourned their regular meeting at 8:12 P.M.  Motion carried 5-0.

Stacey Griffith, District Clerk