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October 16, 2019 BOE Regular Meeting Minutes—Approved

Central Valley School District Board of Education – Public Hearing & Regular Meeting
October 16, 2019 7:03 p.m.
APPROVED

The Board of Education’s regular meeting was called to order by President Kelly Rowland at 7:03 p.m. in the LGI at CVA, immediately following the Public Hearing on the Remington School Referendum. The Pledge of Allegiance was recited by all those present.

Members Present

Travis Costin
Matt Darrow
Jane North
Jason Sanchez
Kelly Rowland
Maggie Wesolowski

Members Absent

Jonah Levi

Staff Present

Jeremy M. Rich, Supt., Jim Humphrey, Fran LaPaglia, Kathy Carney, Richard Keeler, Sally Kramas, Charlie Pratt, Jessica Bowman, , Michele Pilla, Aaron Carey, Jeremy Kozak, Cuyle Rockwell, Garrett Olds

Guests Present (those signing in)

Donna Thompson, Paul Bryk, Joe Blasz, Tom Rauscher, Roberta Matthews, Patrick Corrigan, Mary Kline, Matt Shedd, Leonard Carissimo, Roy Miller,Mark Beaudette

AGENDA CHANGES

Consent Agenda

C.(d) – Substitute Appointments:

  • Add Walter Cotto, Sub Building Cleaner, Eff. 10/17/19
  • Add Donald Beyer, LTS Earth Science Teacher, Eff. 10/21/19 – 3/31/20 aprx.

C.(e) – Coaching Appointments – Add Dennis Roy, Girls Varsity Volleyball

E. Financial Reports – Add Cash Account Summary Report – September 2019

Executive Session

  • Added at the end of New Business

PRESENTATIONS

Internal and External Audit Reports – 2018-2019

  • The internal and external audit reports from the 2018-2019 school year were presented by representatives of D’Arcangelo & Co., LLP, and Questar III BOCES. The Board will consider formal approval of these reports under New Business on this evening’s agenda.

The Board will review options and determine the area of focus for the next annual risk assessment.

(Copy of information on file in District Clerk’s files.)

School Board Recognition Week – October 21 – 25, 2019

  • Governor Cuomo declared the week of October 21-25, 2019 as School Board Recognition Week. Superintendent Rich read the Governor’s proclamation. Board members were presented with certificates in recognition of their dedicated service to our students and community. A brief reception followed.

Preliminary Smart Schools Investment Plan – Archi-Technology, LLC

  • Tom Rauscher of Archi-Technology presented the Preliminary Executive Summaries for the SSIP2–5.6 Classroom Technology Upgrades for Jarvis Middle School and the SSIP3–2.2 District Wide Service Upgrades. The Board will consider formal approval of the preliminary summaries under New Business on this evening’s agenda.

(Copy of report on file in District Clerk’s files.)

ADMINISTRATIVE REPORTS AND RECOMMENDATIONS

Superintendent’s Report

  • Campus Construction Report #28 – The Board received copies of the October 2019 report for their information.

(Copy of report on file in District Clerk’s files.)

Administrative Reports

  • Hall of Fame Committee Update – Mr. Keeler encouraged residents to nominate deserving individuals for this honor. Application information is available on the website. Nominees from past years who have not yet been chosen will be pulled forward for consideration in addition to any new nominations received. The Hall of Fame Ceremony will be held in March.

Business Official’s Report

  • The Board received copies of the September 2019 financial reports for their review. Formal acceptance of these reports will be considered under New Business on this evening’s agenda.
  • Mr. Humphrey discussed the current hiring process and explained how the district is working on various areas in order to tighten up the process.

(Copy of reports on file in District Clerk’s files.)

BOARD DISCUSSION

  • Mrs. Rowland congratulated students Mason Maley and Kaydence Zimmerman for having their art work displayed at the NYSSBA Conference in October. Special thanks to Mrs. Cooney, Art Teacher, for her dedication to our students.
  • The District recently created a video at Franco’s Pizza to highlight some of the many ways they help our students and community. Special thanks to Mr. Rockwell for the time spent preparing the video.
  • Members of the CVA Tech class are working to make new Thor hammers for distribution within the community. The Board will review suggestions for local businesses to become recipients of this special recognition.

PUBLIC OPEN FORUM

There was no public participation this evening.

ITEMS REMOVED FROM CONSENT AGENDA FOR INDIVIDUAL CONSIDERATION

There were no items removed from the consent agenda for individual consideration.

CONSENT AGENDA

Approval of Minutes

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Sanchez, the Board approved the minutes of the following meeting. Motion carried 6-0.

  • Regular Meeting – September 18, 2019

Approval of Unpaid Leave of Absence Request

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Sanchez, the Board approved the following request for an unpaid leave of absence. Motion carried 6-0.

  • Rachael Shepardson, Elementary Teacher, Eff. 10/7/19 – 12/3/19 aprx.

Approval of Personnel Appointments / Adjustments

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Sanchez, the Board approved the following personnel appointments/adjustments. Motion carried 6-0.

Non-Instructional Appointments – Permanent:

  • Mary Townsend, Building Cleaner, Effective 9/28/19

Non-Instructional Appointment – Six-Month Probationary:

  • Gary Moszak, Bus Monitor, Effective 10/17/19

Increase in Teacher Aide Hours:

  • Bethanne Congilaro, from 5.75 hrs/day to 6.0 hrs/day, Effective 10/7/19

Substitute Appointments:

  • JoEllen Schafer, Substitute Food Service Helper, Effective 10/17/19
  • Walter Cotto, Substitute Building Cleaner – COND, Effective 10/17/19
  • Donald Beyer, LTS Earth Science Teacher, Eff. 10/21/19 – 3/31/20 aprx.

Coaching Appointments – Winter 2019-2020:

  • Boys Varsity Basketball, Lucas Judd
  • Boys JV Basketball, Joe Patrei
  • Boys Mod Basketball (Blue), Alex Prue
  • Boys Mod Basketball (White), Dan Welch
  • Boys Varsity Bowling, Tony Bonvino
  • Boys Varsity Wrestling, Robert Bush
  • Boys Var. Wrestling Asst., Jeff Mower
  • Boys JV Wrestling, Justin Seifred
  • Boys Mod Wrestling, Jon Cole
  • Boys Indoor Track, TBD
  • Unified Basketball, Rich Schoff
  • Unified Bowling, Joe Patrei
  • Volunteer Wrestling, Dave Bello
  • Girls Var. Basketball, Jane Connors
  • Girls JV Basketball, David Ryan
  • Girls Mod Basketball (Blue), Erin McKinley
  • Girls Mod Basketball (White), TBD
  • Girls Varsity Volleyball, Dennis Roy
  • Girls JV Volleyball, Jennifer Smith
  • Girls Mod Volleyball – Blue, Brian Lasowski
  • Girls Mod Volleyball – White, Bill Holland
  • Girls Varsity Bowling, Kelley Macisco
  • Girls Indoor Track, Chris French
  • Varsity Cheerleading, Shannon Darrow
  • Volunteer Cheerleading, COND, Claire Orendorf

Vote Worker Appointments for Remington Vote – November 12, 2019:

  • Election Inspectors/Assistant Clerks:
    • Sharon Adams
    • Marilyn Bridger
    • Margaret Casey
    • Carol Denison
    • JoAnn Duga
    • Ken Long
    • Sharleen Roginski
    • Mary Ann Vogel

Approval of Financial Reports

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Sanchez, the Board approved the following financial reports. Motion carried 6-0.

  • Financial Reports – September 2019
  • Cash Account Summary – July/August/September 2019
  • Internal Claims Auditors Log Summaries – September 2019
  • Extracurricular Summary Report – September 2019

(Copy of reports on file in District Clerk’s files.)

OLD BUSINESS

Athletics – Girls Lacrosse Program

The Board received a summary of estimated costs associated with starting a girls modified lacrosse Program. Consideration will be given to starting a feeder program to teach the foundational skills necessary to continue the district’s varsity lacrosse program.

Discussion took place regarding new opportunities for both boys and girls sports and the associated costs. The sustainability of any change/addition would need to be carefully considered. The addition of more club sports was also discussed.

After further discussion, the Board asked that the students be canvassed to determine where their actual interests are. The Board will continue discussing this matter and will review any additional information at their next meeting.

NEW BUSINESS

Approval of Resolution to Adopt Results of External Audit Report

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mrs. Wesolowski, the Board approved a resolution to adopt the results of the External Audit Report as follows. Motion carried 6-0.

  • BE IT RESOLVED, that pursuant to Commissioner’s Regulations, 170.2, sub-section (4), the Central Valley Central School District at Ilion-Mohawk Board of Education acknowledges receipt of the Independent audit presented by D’Arcangelo & Co., LLP, for the school year ended June 30, 2019. Motion carried 6-0.

(Copy of report on file in District Clerk’s files.)

Approval of Resolution to Adopt Results of Internal Audit Reports

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mr. Darrow, the Board approved a resolution to adopt the results of the External Audit Report as follows. Motion carried 6-0.

  • BE IT RESOLVED, that pursuant to Commissioner’s Regulations, 170.2, sub-section (4), the Central Valley Central School District at Ilion-Mohawk Board of Education acknowledges receipt of the Internal Human Resources Audit and Annual Risk Assessment for 2018-2019 as presented by Questar III BOCES. Motion carried 6-0.

(Copy of report on file in District Clerk’s files.)

Approval of Preliminary Smart Schools Investment Plan and Resolution to Seek Public Comment

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Wesolowski, seconded by Mr. Darrow, the Board approved the Preliminary Smart Schools Investment and passed the following resolution to seek public comment. Motion carried 6-0.

  • WHEREAS, the Board of Education has witnessed the presentations on the Preliminary SSIPs and determined that the request to seek public comment on Preliminary SSIP 2 – 5.6 Classroom Technology Upgrades (for Jarvis Middle School) and SSIP 3 – 2.2 District-Wide Server Upgrades is in the best interest of the District;

    NOW, THEREFORE, BE IT RESOLVED, that seeking public comment on the proposed Preliminary Smart Schools Investment Plans is hereby approved.

A Public Hearing will be scheduled for Wednesday, October 30, 2019.

(Copy of report on file in District Clerk’s files.)

Approval of Arrangement of Services of CSE/CPSE/504 Accommodation Plan Meetings

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow seconded by Mrs. North, the Board approved the arrangement of services of the following CSE/CPSE/504 Accommodation Plan Meetings. Motion carried 5-0-1. In favor: T. Costin, M. Darrow, J. North, J. Sanchez, M. Wesolowski. Opposed: None.

Abstained: K. Rowland.

  • September 11, 2019
  • September 13, 2019
  • September 19, 2019
  • September 20, 2019
  • September 25, 2019
  • October 2, 2019

(Copy of minutes on file in District Clerk’s files.)

Approval of District Goals — 2019-2020

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Wesolowski, seconded by Mr. Darrow, the Board approved the District Goals for the 2019-2020 school year. Motion carried 5-0.

(Copy of goals on file in District Clerk’s files.)

Approval of Overnight Field Trip Request – Musial Award

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Sanchez, the Board approved the following overnight field trip request. Motion carried 6-0.

  • Marek Bush, Wrestler Stifle Theatre-St. Louis, MO Nov. 23-25, 2019

Acceptance of Donations

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mrs. Wesolowski, the Board accepted the following donation. Motion carried 6-0.

  • Tractor Supply Company — School Supplies for distribution at each CVCSD building

EXECUTIVE SESSION

On a motion made by Mrs. North, seconded by Mr. Sanchez, the Board entered into an Executive Session at 9:17 p.m. in the High School Office Conference Room for the purpose of discussing the following. Motion carried 6-0.

  • Medical, financial, credit or employment history of any particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of any particular person or corporation.

The Board was called out of their Executive Session by President Kelly Rowland at 9:47 p.m. and reconvened the public portion of the meeting.

Approval of Agreement between CVCSD and Herkimer County Sheriff’s Office

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mrs. North, the Board approved an agreement between the CVCSD and the Herkimer County Sheriff’s Office for the following services. Motion carried 6-0.

  • Law Enforcement Services – School Resource Officer/Deputy Sheriff/Special Patrol Officer

(Copy of agreement on file in District Clerk’s files.)

NEXT MEETING

The Board’s next regular meeting will be held on Wednesday, November 20, 2019.

ADJOURNMENT

On a motion made by Mr. Sanchez, seconded by Mrs. North, the Board adjourned their regular meeting at 9:48 p.m. Motion carried 6-0.

Marsha Griffith
District Clerk, Board of Education