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October 17, 2018 BOE Regular Meeting Minutes – Approved

Central Valley School District Board of Education – Regular Meeting
October 17, 2018, 7:00 p.m.
APPROVED

The Board of Education’s regular meeting was called to order by President Kelly Rowland at 6:02 p.m. in the District Office Conference Room.

EXECUTIVE SESSION

On a motion made by Mrs. Rich, seconded by Mrs. Wesolowski, the Board entered into an Executive Session at 6:03 p.m. for the purpose of discussing the following.  Motion carried 7-0.

  • Discussions about proposed, pending or current litigation;
  • Collective negotiations pursuant to Article 14 of the Civil Service Law;
  • Medical, financial, credit or employment history of any particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of any particular person or corporation;
  • Acquisition, sale or lease of real property or the proposed acquisition of securities, or sale or exchange of securities held by such public body, but only when publicity would substantially affect the value thereof.

Mrs. Rowland and Mrs. Rich were excused from the Executive Session at 6:50 p.m. and returned at 7:03 p.m.

President Rowland called the Board out of Executive Session at 7:04 p.m.  The Board moved to the LGI at CVA for the public portion of the meeting at 7:05 p.m.  The Pledge of Allegiance was recited by all those present.

Members Present

Kelly Rowland, Pres.
Kristen Rich, Vice-Pres.
Travis Costin
Matt Darrow
Jonah Levi
Jane North
Maggie Wesolowski

Members Absent

None

Staff Present

Jeremy M. Rich, Supt.
Ken Long
Lisa Hoffman
Jim Humphrey
Kathy Carney
Richard Keeler
Sally McCann Kramas
Fran LaPaglia
Jessica Bowman
Charles Pratt
Michele Pilla
Aaron Carey
Susan S. Earl
Brittani Canipe
Garrett Olds
Mark Bunce
Tammy Morgan
Mary Thorp
Brady Boyd
Cuyle Rockwell
Lisa Van Winkler
Nicki Bailey
Devon Rappa

Guests Present

Stephen Coupe
Fred Schell
Nancy Long
Kelly Long
Allie Morgan
Becky Dean
Stephen R. Smith
Stacey Lally
Leonard Carissimo
Roy Miller
Mark Beaudette

AGENDA CHANGES

Consent Agenda

Remove:

  • D.(b) – Non-Instructional Appointment – Six-Month Probationary: Deborah Marley, Food Service Helper, Effective 10/9/18
  • D.(g) – Remove all winter 2018-2019 coaching appointments

Add:

  • D.(e) – Substitute Appointment:   Deborah Marley, Food Service Helper, Effective 10/9/18

New Business

Add:

  • H.  Appointments and Authorizations – Effective 11/1/18
  • I.   Adopt Agreement and Approval of Unpaid Leave Request

PRESENTATIONS

  • School Board Recognition Week – October 22-26, 2018
  • Governor Cuomo has declared the week of October 22-26, 2018 as School Board Recognition Week.  Superintendent Rich read the Governor’s proclamation.  Board members were presented with certificates in recognition of their dedicated service to our students and community.
  • Internal and External Audit Reports – 2017-2018
  • The internal and external audit reports from the 2017-2018 school year were presented by representatives of D’Arcangelo & Co., LLP, and Questar III BOCES.  The Board will consider formal approval of these reports under New Business on this evening’s agenda.
  • The Board will review options and determine the area of focus for the next annual risk assessment.

(Copy of information on file in District Clerk’s files.)

Recognition of Kenneth Long, Business Manager

The Board recognized Kenneth Long, Business Manager, who will soon be retiring.  This evening marked Ken’s last official Board meeting after many years of dedicated service to the District.  Mr. Long read a prepared statement expressing his thanks and sharing his thoughts about his career here at Central Valley. Superintendent Rich and President Rowland read statements thanking Mr. Long for his service.  A brief reception followed.

ADMINISTRATIVE REPORTS AND RECOMMENDATIONS

Superintendent’s Report

  • Campus Construction Report #16 – October 2018 – The Board received copies of this report for their information.
  • Shot Put Area – In follow-up to the Board’s last meeting, Mr. Rich reported that the shot put area has been reviewed and he has met with the resident involved.  Steps will be taken to install a fence in that area.
  • Student Artwork – Mr. Rich reported that artwork created by Central Valley students will be on display at the annual NYSSBA Convention.  Congratulations to those students and their teachers.
  • Arrival/Dismissal – Mr. Rich explained that the district is still working to finalize the logistics of arrival/dismissal at Fisher Elementary School.  A letter will be sent home to parents informing them of any/all changes.  Mr. Rich thanked Mayor Baron and all others involved in working together for the safety of our students.
  • Baseball Field – Mr. Rich reported that we do not anticipate being able to use the baseball field this spring.  Work is needed on the South Fifth field and mound in order to make if safe for our students to play on.  Bids will be needed in order to move forward with any necessary work.
  • SRO – Mr. Rich met with the mayor and police chief to discuss options for an SRO and sharing of associated costs.  The initial goal was to have an SRO at CVA and eventually Jarvis when it reopens.  After reviewing the finances, the Village of Ilion has indicated that their budget does not allow for this expenditure at this time.  Mr. Rich will continue to look for other options and will also reach out to the Sheriff’s Department.

(Copy of report on file in District Clerk’s files.)

Administrative Reports

  • Hall of Fame Committee Update – Mr. Keeler encouraged residents to nominate deserving individuals for this honor.  Application information is available on the website, as well is through press releases that have gone out.  Nominees from past years who have not yet been chosen will be pulled forward for consideration in addition to any new ones.  To date, there are two new nominations.

Business Official’s Report

  • There was no Business Official’s report this evening.

BOARD DISCUSSION

  • Mrs. North suggested sending invitations to all original Board of Education and Planning Committee members to tour the facilities once they are completed.

PUBLIC OPEN FORUM

  • There was no public participation this evening.

ITEMS REMOVED FROM CONSENT AGENDA FOR INDIVIDUAL CONSIDERATION

Approval of Arrangement of Services – CSE/CPSE/504 Accommodation Plan Meetings

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mrs. Wesolowski, the Board approved the arrangement of services of the following CSE/CPSE/504 Accommodation Plan meetings.  Motion carried 5-0-2.  In favor:  T. Costin, M. Darrow, J. Levi, J. North, M. Wesolowski.  Opposed:  None.  Abstained:  K. Rich, K. Rowland.

  • September 10, 2018
  • September 17, 2018
  • September 18, 2018
  • September 21, 2018
  • September 24, 2018
  • September 27, 2018

CONSENT AGENDA

Approval of Minutes

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved the minutes of the following meeting.  Motion carried 7-0.

  • Regular Meeting – 9/19/18

Acceptance of Resignations

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Darrow, seconded by Mr. Levi, the Board accepted the following resignations.  Motion carried 7-0.

  • Lorraine Burney, Mentor to Cheryl Hicks, Effective 9/1/18
  • Candice Rodgers, Bus Monitor, Effective 10/12/18

(Copy of resignations on file in District Clerk’s files.)

Approval of Personnel Appointments

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved the following personnel appointments.  Motion carried 7-0.

Approval of Tenure Appointment:

  • Jennie Tofani, 7-12 English Language Arts, Effective 10/1/18

Mentor Appointment – 2018-2019:

  • Joanna Jenkins, Mentor – Cheryl Hicks, Mentee – 2018-2019

Extracurricular Appointment – 2018-2019:

  • Carrie Schofield, Drama Club Advisor – ES (Co)

Substitute Appointments:

  • Louise Ann Roberts, Retired Substitute Teacher, Effective 9/1/18
  • Ian Wiernicki, LTS Substitute Elem Teacher, Eff. approx. 10/9/18 – 12/7/18
  • Leon Frost, Retired Substitute Teacher, Effective 11/8/18
  • Alyson Baribault, LTS Substitute PreK Teacher, Eff. approx. 10/9/18-12/21/18
  • Deborah Marley, Sub Food Service Helper, Effective 10/9/18

BOCES Sub Service Appointments:

  • Alyson Baribault – Teacher K-6
  • Mary Ellen Clark – Sub Nurse
  • Anna Engel – Teacher PreK-8, Teaching Assistant, Teacher Aide
  • Thomas Palumbo – Teacher K-6
  • Cathleen Kloczkowski – Teacher Aide, Clerical, Food Service Worker

Approval of Financial Reports

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved the following financial reports.  Motion carried 7-0.

  • Cash Account Summaries – July/August/September 2018
  • Financial Reports – September 2018
  • Internal Claims Auditors’ Log Summaries – September 2018
  • Extracurricular Summary Report – September 2018

(Copy of reports on file in District Clerk’s files.)

OLD BUSINESS

Approval of Proposed Revisions to Current Policy

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mr. Levi, the Board approved proposed revisions to the following policy.  Motion carried 7-0.

  • #7006 – Student Attendance
    • Mr. Rich explained that the policy is being revised to include attendance for students in Pre-K.  This sends an early message of the importance of student attendance.

(Copy of policy on file in District Clerk’s files.)

NEW BUSINESS

Approval of Resolution to Adopt Results of External Audit Report

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Rich, seconded by Mr. Darrow, the Board approved the following resolution.  Motion carried 7-0.

  • BE IT RESOLVED, that pursuant to Commissioner’s Regulations, 170.2, sub-section (4), the Central Valley Central School District at Ilion-Mohawk Board of Education acknowledges receipt of the Independent audit presented by D’Arcangelo & Co., LLP, for the school year ended June 30, 2018.  Motion carried 7-0.

(Copy of report on file in District Clerk’s files.)

Approval of Resolution to Adopt Results of Internal Audit Reports

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Wesolowski, seconded by Mr. Levi, the Board approved the following resolution.  Motion carried 7-0.

  • BE IT RESOLVED, that pursuant to Commissioner’s Regulations, 170.2, sub-section (4), the Central Valley Central School District at Ilion-Mohawk Board of Education acknowledges receipt of the Internal Payroll Audit and Annual Risk Assessment for 2017-2018 as presented by Questar III BOCES.  Motion carried 7-0.

(Copy of report on file in District Clerk’s files.)

Approval of Resolution for Abolition and Creation of Positions

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mrs. Wesolowski, the Board approved the following resolution.  Motion carried 7-0.

  • BE IT RESOLVED, that the Board of Education hereby abolishes the classified Civil Service position of Business Manager, effective October 31, 2018; and
  • BE IT FURTHER RESOLVED, that the Board of Education hereby creates the administrative position of School Business Administrator, in the K-12 Administrator tenure area, effective November 1, 2018; and
  • BE IT FURTHER RESOLVED that the Board of Education of the Central Valley Central School District hereby abolishes the administrative position of Director of Secondary Education in the K-12 Administrator tenure area, effective November 1, 2018.

The Superintendent is directed to notify the affected employees of the above action.

(Copy of resolution on file in District Clerk’s files.)

Approval of Resolution for Appointment to Employment

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved the following resolution.  Motion carried 7-0.

  • BE IT RESOLVED, upon the recommendation of Superintendent Jeremy M. Rich, Mr. James Humphrey is hereby appointed to the position of School Business Administrator, in the K-12 Administrator tenure area, effective November 1, 2018; and
  • BE IT FURTHER RESOLVED, that the terms and conditions of the employment agreement by and between the District and Mr. Humphrey is hereby approved, payment thereunder is authorized, and the Superintendent is authorized to execute said Agreement.

(Copy of agreement on file in District Clerk’s files.)

Approval of Dedication

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mrs. Rich, the Board approved the following dedication.  Motion carried 7-0.

  • CVA Press Box – Dedicated to Steve “Doozer” Smith as “Doozer’s Den”
  • Mr. Smith expressed his thanks to the Board for this dedication.

Acceptance of Donation

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board accepted the following donations.  Motion carried 7-0.

DSP Photography:

  • Sign for Press Box – “Doozer’s Den” – $300 Value
  • Herkimer Lions Club and Mohawk Community Club:
  • Buddy Benches and Plaques for Barringer and Fisher School Playgrounds – $2,200 Value

Approval of Overnight Field Trip Request

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mrs. Wesolowski, the Board approved a request for the following overnight field trip.  Motion carried 7-0.

  • Area All-State Festival – Fulton High School, November 16-17, 2018
  • Mr. Bunce reported that Central Valley will be sending 28 students to the festival.

Approval of Appointments and Authorizations — Effective November 1, 2018

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Levi, seconded by Mrs. Wesolowski, the Board approved the following appointments and authorizations, effective November 1, 2018 for the remainder of the 2018-2019 school year.  Motion carried 7-0.

  • Deputy Clerk, James Humphrey
  • Records Access Officer, James Humphrey
  • Records Management Officer, James Humphrey
  • Borrowing and Investment Officer, James Humphrey
  • Purchasing Agent, James Humphrey
  • Title I Purchasing Officer, James Humphrey
  • Section 504 Purchasing Officer, James Humphrey
  • Petty Cash Fund Custodian, James Humphrey

Approval of Resolution to Adopt Agreement and Approval of Unpaid Leave Request

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mr. Darrow, the Board approved the following resolution.  Motion carried 7-0.

  • BE IT RESOLVED, that the Board of Education hereby approves the Agreement by and between Brandy Cacciatore, the CVTA, and the District, authorizes an unpaid leave of absence of Ms. Cacciatore commencing on October 22, 2018 and ending June 30, 2019, and approves the terms and conditions under which this unpaid leave is authorized.

(Copy of agreement on file in District Clerk’s files.)

NEXT MEETING

The Board’s next regular meeting will be held on Wednesday, November 14, 2018, in the LGI at CVA.

ADJOURNMENT

On a motion made by Mr. Levi, seconded by Mrs. North, the Board adjourned their regular meeting at 9:30 p.m.  Motion carried 7-0.

Marsha Griffith
District Clerk, Board of Education