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September 18, 2019 BOE Regular Meeting Minutes—Approved

Central Valley School District Board of Education – Regular Meeting
September 18, 2019 7:09 p.m.
APPROVED

The Board of Education’s regular meeting was called to order by President Kelly Rowland at 7:09 p.m. in the LGI at CVA, immediately following a Board/Administrative Workshop which began at 6:00 p.m. to establish 2019-2020 District Goals. The Pledge of Allegiance was recited by all those present.

Members Present

  • Travis Costin
  • Matt Darrow
  • Jonah Levi
  • Jane North
  • Jason Sanchez
  • Kelly Rowland
  • Maggie Wesolowsk

Members Absent

None

Staff Present

Jeremy M. Rich, Supt., Jim Humphrey, Fran LaPaglia, Kathy Carney, Richard Keeler, Sally Kramas, Charlie Pratt, Jessica Bowman, Michele Pilla, Aaron Carey, Cuyle Rockwell, Garrett Olds, Brittani Canipe, Shawn DePalma, Amanda Klink, Kate Bugeya

Guests Present (those signing in)

Susan Allen, Deborah Allen

AGENDA CHANGES

Consent Agenda – Adjustments:

  • C.(d) -, E. Murphy, Sub Food Service Helper – Appointment is no longer conditional
  • E. Johnson, Sub Building Cleaner – Appointment is no longer conditional

New Business

  • Remove: F. Approval of 2019-2020 Non-Public School Transportation Request
  • Add:, J. Approval of Resolution to Appoint Special Counsel for 226J ACA Penalty

PRESENTATION

  • New Staff Reception – The Board held a brief reception in recognition of new employees at Central Valley CSD.

ADMINISTRATIVE REPORTS AND RECOMMENDATIONS

Superintendent’s Report

  • Back to School Update – Mr. Rich reported that the opening of school went well and transportation concerns from the first week of school have been addressed.
  • High School Open House – Mr. Rich reported that there continues to be extremely low attendance at Open House at the high school level. Discussion took place regarding grade level orientations versus Open House, as well as trying to hold Open House on nights when families are already coming to attend other events. A showcase format was also suggested.
  • Remington Building Security – Mr. Rich reported that he received a call from Pathways requesting that security cameras be added to the back of the building for safety purposes. Discussion took place regarding issues that have been taking place in and around the playground area. It was agreed that we will continue to monitor the situation. If the issues continue, we will keep the playground area locked on the weekends.
  • Campus Construction Report #27 – The Board received copies of the September 2019 report for their information.
  • Immunizations – Mr. Rich explained the new bill banning non-medical exemptions from school vaccination requirements. The fourteen-day window for getting vaccinated ended today. Starting tomorrow, by law, a student cannot get on the school bus or attend school without proof of the required vaccinations. If students come to school without the required documentation, the district will work to contact parents, transport those students home, and work with the police, if necessary. This is a law and must be enforced.

(Copy of information on file in District Clerk’s files.)

Administrative Reports

  • Pre-K Update – Mrs. LaPaglia reported that we currently have 118 students attending Pre-K, which is 14 short of the required 132 number required by the grant for this program. The district has been reviewing the census to attempt to find any/all children eligible to attend. If we are not able to bring in 14 additional students by BEDS day (10/2/19), we will lose $112,000 in grant money. Discussion took place regarding the increased number of students attending PreK and older who are not able to meet their own basic toileting needs. In those cases, literature will be provided to the parents.

Business Official’s Report

  • The Board received copies of the July and August 2019 financial reports for their review. Formal acceptance of these reports will be considered under New Business on this evening’s agenda. Work is taking place to close out the 2018-2019 school year while opening the books for 2019-2020.
  • The district’s internal and external auditors will be in attendance at the Board’s October meeting to present the annual audit reports.
  • Mr. Humphrey explained that he is recommending a budget amendment and transfer to further fund the capital project and assist with cash flow. He also explained the need for a resolution to appoint special counsel to assist with the 226J Affordable Care Act Penalty that the district has been notified of. Discussion continued regarding this matter. The Board will consider formal action on these items under New Business this evening.

(Copy of information on file in District Clerk’s files.)

BOARD DISCUSSION

  • Mrs. Rowland reported that she has received complaints that not all teams have equitable access to the multi-use turf field. Mr. Rich reported that he will work with Mr. Olds to determine how many teams are playing and practicing there.
  • Mrs. Rowland suggested that a modified program be started for Girls Lacrosse if there is interest in continuing the varsity program. Mr. Rich will work with Mr. Olds to determine the costs associated with a proposed modified program.
  • Mr. Darrow referred to the red flag law and asked what the district’s responsibility would be in such cases. Mr. Rich reported that discussions have been taking place regarding this matter. The district will need to be very careful with these situations.

PUBLIC OPEN FORUM

There was no public participation this evening.

ITEMS REMOVED FROM CONSENT AGENDA FOR INDIVIDUAL CONSIDERATION

There were no items removed from the consent agenda for individual consideration.

CONSENT AGENDA

Approval of Minutes

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Wesolowski, seconded by Mr. Levi, the Board approved the minutes of the following meeting. Motion carried 7-0.

  • Regular Meeting – August 28, 2019

Acceptance of Resignations

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Wesolowski, seconded by Mr. Levi, the Board accepted the following resignations. Motion carried 7-0.

  • Stephanie Fitch, Bus Monitor, Effective 8/27/19
  • Michele Dychko, Bus Monitor, Effective 9/10/19
  • Domenica Hale, Substitute Bus Driver, Effective 9/10/19
  • Alesha Smith, Teacher Aide, Effective 9/27/19

(Copy of resignations on file in District Clerk’s files.)

Approval of Personnel Appointments / Adjustments

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Wesolowski, seconded by Mr. Levi, the Board approved the following personnel appointments/adjustments. Motion carried 7-0.

Non-Instructional Appointments – Permanent:

  • Kelli Shafer, Teacher Aide, Effective 10/4/19
  • Lisa Reitz, Teacher Aide, Effective 10/7/19

Non-Instructional Appointment – Six-Month Probationary:

  • Amy Shepard, Teacher Aide – 7 hrs/day, Effective 9/6/19

Increase in Teacher Aide Hours:,

  • Theresa Casey, Increase from 5.75 to 7.0 hrs/day, Effective 9/9/19
  • Cindy Teleki, Increase from 5.75 to 7.0 hrs/day, Effective 9/9/19
  • Donna Martin, Increase from 5.75 to 7.0 hrs/day, Effective 9/9/19
  • Kayla Price, Increase from 5.75 to 7.0 hrs/day, Effective 9/9/19
  • Kayla Monahan, Increase from 5.75 to 7.0 hrs/day, Effective 9/9/19
  • Kimberly Lowell Rawson, Increase from 5.75 to 7.0 hrs/day, Effective 9/9/19

Substitute Appointments:

  • Emily Murphy, Substitute Food Service Helper, Effective 9/19/19
  • Eric Johnson, Substitute Building Cleaner, Effective 9/23/19,

Extracurricular Appointments – 2019-2020:

  • Breakfast Monitor – MS, Carrie Schofield
  • Intramurals – Girls – MS, Lisa Upson
  • Lego Robotics – Competitive – MS (7-8), Deb Rachon

Establishment of Extracurricular Clubs for Fundraising Purposes – 2019-2020:

  • Middle School Travel Club, Charles Pratt, Advisor
  • CVA Science & Outing Club, Kirsten Benson, Advisor
  • CVA NNDCC (NJROTC) Club, Matthew Snyder, Advisor

Coaching Appointments – Fall 2019:

  • JV Boys Soccer Coach, Maegan Laymon
  • Varsity Girls Soccer Volunteer, Nicole Doolen
  • Assistant JV Football Volunteer, Mitch Werenczak

Volunteer Appointment:

  • Elementary Classroom Volunteer, Marie Scialdone

Approval of Financial Reports

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Wesolowski, seconded by Mr. Levi, the Board approved the following financial reports. Motion carried 7-0.

  • Financial Reports / Internal Claims Auditors Log Summaries – July/August 2019
  • Extracurricular Summary Report – July/August 2019

(Copy of reports on file in District Clerk’s files.)

OLD BUSINESS

There was no old business discussed this evening.

EXECUTIVE SESSION

On a motion made by Mrs. North, seconded by Mr. Darrow, the Board entered into an Executive Session at 8:33 p.m. for the purpose of discussing the following. Motion carried 7-0.

  • Medical, financial, credit or employment history of any particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of any particular person or corporation.

President Rowland called the Board out of Executive Session at 9:04 p.m.

NEW BUSINESS

Approval of Arrangement of Services of CSE/CPSE/504 Accommodation Plan Meetings

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow seconded by Mr. Levi, the Board approved the arrangement of services of the following CSE/CPSE/504 Accommodation Plan Meetings. Motion carried 6-0-1. In favor: T. Costin, M. Darrow, J. Levi, J. North, J. Sanchez, M. Wesolowski. Opposed: None. Abstained: K. Rowland.

  • August 14, 2019,
  • August 21, 2019
  • August 30, 2019
  • September 5, 2019

(Copy of minutes on file in District Clerk’s files.)

Acceptance of Donations

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mr. Levi, the Board accepted the following donations. Motion carried 7-0.

  • Amazing Gracie’s Gift Foundation—$100 Gift Card and Classroom Signs to each Fourth Grade Classroom
  • Aaron Camp—Dewalt Tools, Batteries and Chargers for Tech Department – Estimated Value: $340
  • Whiter-Hendrix Funeral Home through EBSCO Professional Partnership Group—Mobile Device Charging Station – Estimated Value: $1,600

Approval to Dispose of Surplus Goods

Upon the recommendation of Jeremy M. Rich, on a motion made by Mrs. Wesolowski, seconded by Mr. Levi, the Board approved to dispose of the following surplus goods. Motion carried 7-0.

  • Physical Education Equipment – Per June 2019 Inventory List.

(Copy of inventory list on file in District Clerk’s files.)

Acceptance of Retirement Notice and Settlement Agreement

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mr. Levi, the Board accepted the following retirement notice and settlement agreement. Motion carried 7-0.

  • Lisa Hoffman, Director of Student Services, Effective 11/13/20

(Copy of notice and agreement on file in District Clerk’s files.)

Approval of Combining Contract with Utica (Proctor) for Winter 2019-2020 Season

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mr. Levi, the Board approved the following combining contract for the winter 2019-2020 season. Motion carried 7-0.

  • Varsity Boys Ice Hockey – Host: Proctor

(Copy of contract on file in District Clerk’s files.)

Approval of 2019-2020 Budget Amendment

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved the following amendment to the 2019-2020 budget. Motion carried 7-0.

  • $1,000,000 to further fund capital project and assist with cash flow

Approval of Budget Transfer from General Fund (A) to Capital Fund (H)

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. Wesolowski, seconded by Mr. Levi, the Board approved the following budget transfer from General Fund (A) to Capital Fund (H). Motion carried 7-0.

  • Amount not to exceed $1,000,000 to further fund capital project and assist with cash flow

Approval of Agreement with Function Better, PT, PLLC

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mr. Darrow, seconded by Mr. Levi, the Board approved an agreement with Function Better, PT, PLLC for the 2019-2020 school year. Motion carried 7-0.

(Copy of agreement on file in District Office files.)

Approval of Resolution to Appoint Special Counsel for 226J ACA Penalty

Upon the recommendation of Superintendent Jeremy M. Rich, on a motion made by Mrs. North, seconded by Mr. Levi, the Board approved the following resolution to appoint special counsel for the 226J ACA Penalty. Motion carried 7-0.

  • RESOLVED, that the Board of Education of the Central Valley Central School District hereby appoints The Benefits Practice, LLC, as special counsel pursuant to the engagement letter, dated 9/16/19, and authorizes the Superintendent of Schools to execute the engagement letter, and authorizes payment thereunder.

(Copy of information on file in District Clerk’s files.)

NEXT MEETING

The Board’s next regular meeting will be held on Wednesday, October 16, 2019.

ADJOURNMENT

On a motion made by Mrs. Wesolowski, seconded by Mr. Levi, the Board adjourned their regular meeting at 9:08 p.m. Motion carried 7-0.,

Marsha Griffith
District Clerk, Board of Education